ACCOUNTABILITI

ES FOR DATA
MANAGEMENT

Guidelines for Operation

User Management
The Policy Planning and Research Division
(PPRD)/Office of Planning Service (OPS) for
(ARMM) and the Regional IT Officer shall be
responsible for creating system access for a
newly created division.
Use the email address, preferably the official
deped.gov.ph as the username
SDS is assigned the role as Head of Office
SDS assigns the system admin role to IT Officer
and Planning Officer

Guidelines for Operation

User Management
The Planning and Research Section (PRS)/Division
Planning Unit and the Division ICT Coordinator shall
be responsible for creating/updating access for a
newly established school, a newly deployed school
head and one who had been assigned to another
school.
Use the email address, preferably the official
deped.gov.ph as the username
School Head is assigned the role as School
Representative

Guidelines for Operation

User Management
At the school level, the School Head and the
designated ICT Coordinator (or EBEIS Coordinator)
shall be responsible for creating access for Class
Advisers
Use the email address, preferably
deped.gov.ph as the username

the

official

They are also authorized to reset the account of a

Class Adviser to a default password

Guidelines for Operation

Class Adviser
Only nationally-funded and locally-funded
teaching personnel can be assigned as Class
Adviser. Volunteers cannot be assigned as
CAs
The Class Adviser shall be responsible for the
following:
Enroll and update the profile of all learners in
his/her class in any given school year
Finalize his/her Class Register

Guidelines for Operation

Creation and updating of learner profile

Class adviser shall be responsible for updating the profile
of all learners in his/her class in any given school year
He/she must ensure that the learner profile is updated and
supported by acceptable documents (e.g. birth certificate,
etc)
D.O. No. 26 s. 2015

User Management
Topics:
Change Password & Username
Remove School Head/Personnel
Reset Password, Update Personnel
Detail, Lock a Personnel Account, and
Change ROLE
Add Newly Hired Personnel
Add a Personnel from other school

Changing Password
1. Click drop down
arrow

2.
Select

Changing Password

3. Type the Old

Password
4. Then type the New
Password
5. Repeat
Password

After typing
the New
password,
Click
Change
Password,
take note of
the New
Password,
you will

Read!!!

CHANGING THE USERNAME (APPLICABLE TO SCHOOL HEAD,

SYSTEM ADMIN AND ADVISERS)

Click Username,
then type the New
Username (it is
recommended that
you use the deped
email or any email
account (ex.
alfredo.medrano@
deped.gov.ph
or if you dont
have, you can use
your name, ex.

100268bomedrano

Why use your

name or email
as your
Username? You
must use your
name or email as
your Username so
that even you will
transfer to
another school,
After
typing
you can
still your
use
your Username,
username.
New

Click Update
Username

bonna.medrano@deped.gov
.ph

bonna.medrano@deped.gov
.ph

Username changed, take

note of the New
Username, you will need
thisPress
when
next
F5
to Sign In
refresh

Note:
Only System Admin (ICT
Coordinator) and School Head can
update
personnels
account/information,
reset
password, and change personnel
ROLE.

1. Click the drop-down

arrow
2. Select the option
Administration or click
Administration Page

3. Click List of Personnel

to view the list of
personnel.

In alphabetical order, it shows the list of personnel. To

open personnel profile/information click the button

Only the School Head/System

Admin can Reset Password

Read!!
!

Click to Close

Lock a personnel if he/she

has no role at all in LIS.

To edit a personnel information, click View

Extended Profile

To add or edit a personnel ROLE, click Add Role

option

Close this dialog box

then
Press F5 to refresh.

1. Click the drop-down

arrow
2. Select the option
Administration or click
Administration Page
3. Click Manage
Personnel to add a
newly hired personnel

Clic
k
Her
e

Click By Name

Type the First name and Last name, then

Click Search

Click Here

Click
New
Record

Fill up the
required
data,
then Click
Create
Clic
k
Her

Click
Here

Type the Username, preferably DepED Email or Name

of Personnel, then click Create Account

Click
Here

Add Role as School

Personnel

Read!!!!

Click to
Close, then
press F5 to
refresh