PRE- REQUISITES : BUILDING TECHNOLOGY 5

PROFESSIONAL PRACTICE 3
COURSE DESCRIPTION:
It is about the methodologies & tools necessary
for each aspect of the construction project life-cycle
broken into organizing, planning, monitoring &
controlling as well as the theories upon which
these are built.

&
controlling

AR 553

Students will learn about cost & risk control,

developing & applying policies & procedures as well
as subcontractor management, purchasing &
project financing.
monitoring

CONSTRUCTIO
N

DEFINITION
MONITORING collecting , measuring &
distributing
performance information .
Assessing measurement & trends for process
improvement.
CONTROLLING determine corrective or preventive
action or preplanning & following up actions to
resolve performance issue
(to align with the expected project performance)
Monitoring & Control Project Work Process is
concerned with:

MONITORING AND CONTROLLING

CONSTRUCTION

Project
Progress

Performance - scope

Time

Cost & Quality

CONTRACTORS GOALS IN IMPLEMENTING

PROJECTS

Making profit

Finishing on time - TIME

Constructing within budgets - COST
Finishing the projects safely - SCOPES
Delivering quality projects QUALITY

Getting new projects

MONITORING & CONTROLLING

A CONSTRUCTION PROJECT
MONITORING & CONTROLLING - are
processes
required to track, review and regulate the
progress and performance of the project.
to track = to follow
to review = to go over
to regulate = to put in order
PROJECT PERFORMANCE is observed and
measured

ONITORING & CONTROLLING PROJECTS

What are to be
monitored &
controlled?

project team & work to be

done

What is monitoring ?

What is controlling ?

collecting & measuring

performance information
& assessing the results

Who does the

monitoring
& controlling ?

corrective or preventive
action
to be done

What are the project

aspects they monitor &
control?

by Project Manager &

Project
Management Team

What is document used

scope, schedule (time) &

TRIPLE CONSTRAINTS
Performance
Time
Cost with Quality

MONITORING & CONTROLLING

A CONSTRUCTION PROJECT
Who to control ?
Clients
Consultants - Have to play their roles
Contractors
How ?
Progress Reports reporting progress
Site meetings check & monitor progress,
time, cost
& quality
Technical meetings
Regular site visits by the client, Director of

MANAGEMENT OF CHANGES
OWNERS changes to better achieve
intended use
of the project
DESIGNER changes to original
drawings or spec
must get owners approval
CONTRACTOR to change material,
system of work,
method of

Monitoring & Controlling A

Construction Project
1) Performance/scope
Some factors affecting project
performance:
Unexpected technical problems eg
nature of the project beyond
expectation
Insufficient resources when needed
Unexpected technical difficulties
eq due
to site condition or soil condition
Client requires changes ok with
EOT &
additional cost

Performance- Scope Control

Monitoring status of the project and
managing
changes to work program
Activities:
Work performance measurements
variance analysis
Change requests need client
approval. Avoid implementing
unapproved changes.
Project Management Plan
(Programs) updates with all
approved changes
Project document updates
updating drawings due to
changes done
Outputs:
Work performance measurements
Change requests
Project management plans
Projects documents updates

Monitoring & Controlling A

Construction Project
2) Time- schedule
Technical difficulties take longer
than planned
to solve
Initial time estimate is not enough
Task sequencing is incorrect
incorrect timing
Required inputs of matl, personnel,
machineries are unavailable when
needed
idling & wasting of time require
extra time
Client want changes and need
rework
New Government regulation

Time- Schedule Control

Monitoring status of the project to
update
project progress and managing
changes to the
schedule baseline
Activities:
Work performance measurements
Change requests thru approved
process
Project Management plan updates
Project document updates
Outputs:
Work performance measurements
Change requests
Project management plans
Projects documents updates

Monitoring & Controlling A

Construction Project
3) Cost:-aspects that may increase
project cost!
Technical difficulties requires more
resources
Scope of work increase VO ?
Tender price too low Reporting is poor or untimely can
not
monitor !
Budgeting is inadequate working
capital
is not enough !
Price of matl increase

Control Costs
Monitoring and controlling status of
the project - update the
project budget - managing changes to
the cost baseline
Activities
Ensuring all change requests approved by the client - do
not proceed unapproved changes
inform client all cost
implication on changes made
Ensuring that cost expenditure do
not exceed permissible
values
Monitoring cost performance,
understand variance check
std or previous projects
Monitoring work completed against
expenditure compare
cost between cost in BQ to actual
cost spent !
Taking action to ensure cost overrun
within acceptable limit

Control Costs
Outputs:
Work performance measurements
check
progress report
Budget forecasts & actual
expenditure
Change requests
Project management plans
- cost performance baseline & cost
management plan
Projects documents updates

Control Costs
Outputs: .. continue
- cost performance baseline:
compare actual results to determine
if any
change
- cost management plan:
describe how the project costs will be
managed and controlled

Time- Schedule Control

Monitoring status of the project and
managing changes to the
schedule baseline
Activities:
Determining the current status of
the project schedule
Determining that the project
schedule has changed
Managing the actual changes how
to catch up with the
time!
Outputs
Work performance measurements
project program
Change requests thru approved
process
Project Management plan updates
Project document updates

Monitoring & Controlling A

Construction Project
4) Quality Control
Quality ?
Quality Control depends upon the
control of
construction itself
Quality of finished product is
responsibilities of
Designer (Consultants) and
Contractors
Responsibilities of all participants
RE, COW,
Supervisors, Skilled Workers, Workers
- right attitude
- let them proud with their work !
Good design + good materials &
workmanship
= Quality product

Monitoring & Controlling A

Construction Project
Quality Control
Inspection of work quality at every
part of the work
Selecting samples of matl to be
used sizes,
appearances, testing the samples
Testing materials and workmanship
at every stage of
construction to make sure the work
meets
requirements of the drawings and
specifications
For big project they have a Quality
Control Officer
Contractor to have A Program of
Quality Control
ISO 9000/9001

Perform Quality Control

Monitoring and recording results of
executing
the quality activities to assess
performance
and recommend necessary changes
Activities:
Perform Quality Control throughout
the project
Quality control = plan quality perform quality
control - perform quality assurance
Identify causes of poor process
recommend
and/or take action to eliminate them
Quality Assurance = process of
auditing the quality requirements
based on results of the Quality
Control measurement to
ensure Quality Standard.

Perform Quality Control

Outputs
Quality control measurement
Validated changes
Project Management plan updates
Project document updates