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Situation Reporting

An Input Writers Guide

Administrivia
Sign-In Sheet
Pagers and Cell Phones to Stun
Fire Exits and Safety
Course Length: 90 Minutes
Certificate Issued (DFTO Training)

SITREP 2

Objectives

Describe the audience of the Situation Report


Describe the use of the Situation Report
List the changes to the Situation Report Format
Describe the routing for Situation Report Inputs
Differentiate between good and poor Situation
Report (SITREP) inputs.

SITREP 3

Audience

The President
Secretary of Department of
Homeland Security
Emergency Response
Branch Director

SITREP 4

Format Changes

Separate Formats for


RST and ERT
Only current info no
more italics
Focus on analysis
Fewer attachments and
tables
Overall shorter report
SITREP 5

Good Reporting

The Five Cs of SITREPs


-

Clear
Concise
Complete
Current
Critical

SITREP 6

Ground Rules

Always use the same


measurements
Make the report
understandable
Follow-up on issues or
problems previously
reported.

SITREP 7

Formatting

Make submissions
electronically
Follow submission
guidelines
Word Formatting
-

Times New Roman Font


10 point
No tabs, No indents
Use left justification
SITREP 8

Writing Hints

Do not use proper names


except for
- Elected Officials
- i.e. Congressmen Smith

List dates rather than


days of the week
Dont quote people.
Dont editorialize.
SITREP 9

Analysis

What does it really


mean?
Provide analysis of
figures and data
Report trends and
impacts
Take the complex and
make it simple
SITREP 10

Analysis

Day to Day Function


Subject Matter Expert
Provided
Coordinate with Others
Use Good Management
Skills

SITREP 11

Narrative

Use Narrative Format


Use Third Person
Clear and Concise
Proper Spelling
Proper Grammar
Current Information

SITREP 12

Use Proper Channels

Use the Command


Structure
Keep your management
informed
Internally de-conflict
information
Prevent nasty surprises

SITREP 13

Where to Start

Action Plan Assignment


Critical Milestones
Facts and Figures
Changing Conditions
Changing Assumptions
Nothing to report?

SITREP 14

I&Ps Role

I&P compiles the report


I&P reviews inputs for
inter-section conflicts
I&P reviews
completeness
I&P spell and grammar
checks
I&P should come to you
for major changes
SITREP 15

Final Reminders

Plan Ahead Be on Time


Do it Right the First
Time
Remember your
Audience
ANALYSIS ANALYSIS
ANALYSIS

SITREP 16

Exercise Time
Review the
Handout and
Select the Best
Situation Repor
t Input.
SITREP 17

Exercise Review

Correct Answers
-

1B
2B
3A
4B
5B
6B
7A

SITREP 18

Are there any

Questions?

SITREP 19

Graduation & Evaluation


Course
Evaluation Forms
=
Course
Certificates!
SITREP 20