Business Continuity Planning

Presentation to Management

What is Business Continuity Planning (BCP)?

A proactive process that identifies and prioritizes the critical functions and the likely threats to
those functions. From this information, plans and procedures are developed through a regular
program of personnel training, plan testing, and maintenance. These management disciplines,
processes, and techniques provide business continuity for critical business functions under the
circumstances and limits set by senior management.
These circumstances and limits include:
Defining worst-case scenarios used for business continuity planning.
Approving the funding and staffing of the company's BCP Program.

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Why Should we do Business Continuity

Planning (BCP)?
It is the right thing to do for our patients, staff, and communities
It ensures compliance with our ever increasing regulatory requirements
It enhances our ability to avoid:
o Interruptions to patient care delivery
o Financial losses
o Regulatory fines
o Damage to equipment

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Why do we need Business Continuity Planning

(BCP) Governance?
The organizations senior management team is responsible for overseeing the business
continuity planning process, which includes:
Establishing policy by determining how the institution will manage and control identified risks;
Allocating knowledgeable personnel and sufficient financial resources to properly implement the BCP;
Ensuring that the BCP is reviewed and approved at least annually;
Ensuring employees are trained and aware of their roles in the implementation of the BCP;
Ensuring the BCP is regularly tested;
Reviewing the BCP testing program and test results on a regular basis; and
Ensuring the BCP is continually updated to reflect the current operating environment.

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How will we do it?

Business continuity is treated as a process, not a project
Methods are based on a proven, certifiable discipline
Plans start simply and increase in sophistication as teams gain confidence
Governance and is provided for by Senior Management
Established emergency management activities and protocols are interwoven into the BCP process

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Phases of Continuity Planning

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How will we maintain it?

Create or update business continuity plans
Maintain current emergency contact information that is easily
accessible
Test Business Continuity Plans
Assign key players to emergency response teams
Establish alternate work arrangements
Know the organizations emergency management procedures
Save all work products to departments shared server
Store a disaster kit (Grab and Go) under the desk with items needed
during an emergency
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Business Continuity Planning Lifecycle

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