MR. ANTONIO P.
RETRATO,CPA
Chief Accountant
ODC, PNP
NEW GOVERNMENT ACCOUNTING SYSTEM
First Salary
Appointment duly approved by appointing authority
Oath of Office
Statement of Assets and Liabilities
Certificated of service or daily time record
Certificate of assumption
Unit Endorsement
Order of Entitlement
Certificate of Clothing Settlement
Statement of Service
Absorption /Appointment Order
Certificate of Duty Status
Reimbursement of Hospitalization
Unit Indorsement
Approved Report of Adjudication Board
Certificate of Duty Status from PAIS
Certificate of Non-payment signed by the Chairman Regional Adjudication Board (pers assigned
with PROs)
Official Receipt (for Medicines)
Photocopy of PNP ID
Letter Request from Claimant
CS Verification
3. Preparation of ALOBS
4. Certification of 3 4 1 day
ALOBS 1 day
5. Pre-Audit (ICIS)
6 5 1 to 2 days
6. Request for inspection 1 day
for the delivery 1 to 2 days
7. Inspection 7
8. Processing of DV
9. Pre-Audit of DV 9 8
(CES) 10 min/claim
10. N C A
11 10
11. Journalization Exam
1 day
of DV Final Exam
12. Issuance of checks 12
DC countersign
D,FS sign
Releasing
Travel Domestic
Travel order
Approved Itinerary of Travel
Certificate of Appearance
Certificated of Travel Completed
Tickets
Note: For Foreign travels, the requirements are the same as
enumerated above except that the travel authority would come
from the SILG or Office of the President.
Canvass papers
At least 3 price quotations from bonafide dealers
Certificate of emergency purchase
PUBLIC BIDDING
SUCCEEDING PAYMENTS
All requirements mentioned above
Management Inspection Report
FINAL PAYMENT
All requirements mentioned above
Management Inspection Report
Certificate of Final Inspection & Acceptance
Contractors Affidavit Re-payment of Laborers
EQUIPMENT/MOTOR VEHICLE
Books of Accounts all national agencies shall maintain two set of books,
namely:
Regular Agency (RA Books) books used to record the receipt and
utilization of Notice of Cash Allocation (NCA) and other income/receipts
which the agencies are authorized to use and to deposit with Authorized
Government Depository Bank (AGDB) and the National Treasury.
Balance Sheet
Statement of Government Equity
Statement of Income and Expenses
Statement of Cash Flow
Trial Balance - The Trial Balance shows the equality of debit and credit balances of all general
ledger accounts as of a given period. It is prepared and submitted monthly, quarterly and annually
at the end of the fiscal year, the pre-closing and post-closing trial balances shall be prepared.
CDJ - MDS
This journal is used to record/check disbursements based on the
report of checks issued for payment of expenditures and/or prior
year accounts payable prepared by the Disbursing Officers
(Finance) and submitted to the Accounting Division.
CDJ - CFC
This journal is used to record monthly Pay and Allowances,
monthly Initial Pension, Regular Pension, Mid-Year Bonus and
Christmas Bonus printed by Computer Service.
2. Report of Disbursements by Disbursing Officers