Essentials

Word 2003 Level 1

Project 1: Taking a Tour of Word 2003

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Objectives
Explore the Word screen
Use menus and toolbars
Enter text in a document
Save a document in a new folder
Correct spelling and grammatical errors
Preview and print a document
Get Help
Close a document and exit Word
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Microsoft Word 2003 Screen
Ruler

Task Pane
View
Buttons Document Window

Vertical
Scrollbar
Status Bar

Horizontal
Scrollbar

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Short and Full Menus

Short Menu

Click the down-pointing

arrows or wait a few
seconds to get the
Full menu

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Toolbars

Active toolbars
indicated by
check marks

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Using the Enter Key

Only three times you press the Enter key in a

Word document:
End of a paragraph
End of a short line
Insert a blank line

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The Insertion Point vs. I-Beam

I
Insertion point blinks I-beam is used to
like a caution light position the insertion
Use this blinking as a point, not to indicate
warning that text will the position of new text.
appear where the cursor
is located.

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Backspace vs. Delete

Erroer Erroer
If the insertion point If the insertion point
is to the left of the is to the right of the
error, use Delete error, use
Backspace

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Saving a Document
To save a document, choose Save or Save
As from the File Menu

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Save vs. Save As
First time you save a document:
Save or
Save As
you will see the Save As dialog box
After you save a document:
Use Save to save with the same filename
Use Save As to save the document with a
different filename or to a different location

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Saving a Document with a Different
Name in a New Folder
To save a document with a different name or
in a new folder:
Use the Save As dialog box
To rename a file or a folder:
Select the file or folder, then either
Right click on the selected file or folder or
Press the F2 key
Type in the new name

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Save As Dialog Box

Save As dialog box

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RAM vs. Disk Space
RAM is the thinking capacity of a
computer
Much like your thoughts
Disk Space is the storage capacity
Much like your brain cells
To run a program
It must be in RAM

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Rename a Folder or a File

Press F2 Right click

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 Correcting Spelling and
Grammatical Errors

Red underlined
words not in
dictionary

Green underlined words

or phrases indicate Right-clicking the text is
potential grammatical usually displays correct
errors alternative

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 Correcting Spelling and
Grammatical Errors

Spelling and Grammar

dialog box

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Previewing and Printing a Document
Print Preview mode
Use to see how document will look
View one page or multiple pages
Zoom in to read text, zoom out to view formatting
Print
From within Print Preview, use Print button
From within document:
Use Print from File menu or
Print button on Standard toolbar

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Print Dialog Box

Click to select printer

Print entire
document
Set number of copies

Specify which
page(s) to print

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The Print Process
To correct errors, start at the
Application
Print
end of the process and work
Process backward

Windows Printer
Print
Process

Printer
Cable

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Getting Help
Office Assistant
Ask a question
Get a list of possible solutions
Can access the Contents, Answer
Wizard, and Index help text
Type a question for help
Help Task pane
Enter a search condition
Online Help
Access Microsofts Web page

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Closing a Document and Exiting Word

Close or Exit command

Word displays a dialog box if files have been
modified since they were last saved
Closing a file removes it from the screen
and from RAM
Exit Word to close program

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Summary
Elements of the Word screen
Using menus and toolbars
Entering text in a document
Saving a document
Spelling and grammatical errors
Printing a document
Getting Help
Closing a document and exiting Word

Copyright 2004 Prentice-Hall. All rights reserved. 23