AINA BOOK STORE

MUHAMMAD ASYRAF
BIN NORAHAIRUZAN
CREATE MICROSOFT
ACCESS 2015
TP039228
 COMPANY NAME : AINA BOOK
STORE
SDN . BHD .
COMPANY ADDRESS : NO 2323 ,
JALAN ISMAIL NAGORE , GEORGE
TOWN , 11700 , PULAU PINANG .
CONTACT NUMBER :
01114725140 .
EMAIL :
SALAPIAHNORDIN@GMAIL.COM
Aspects covered in
INTRODUCTIO
this guide
N:
Create Tables
Prepare Queries ( from
Tables )
Create Forms ( from
Tables )
Produce reports ( from
Queries )
Create switchboard from
 Table Queri
s es

Macr AINA BOOK

Form
os STORE
s

Switchb Repor
oard ts
 1 Open Tables Design
TABLES from create ribbon
Switch to Datasheet View to 6

check ( Design Ribbon )

Select Data3
Save
7 Type
( right-
click )
5 Set Primary
Key by right- Configure 4
click the settings on
mouse Data Type ( if
Type field 2
needed )
MAIN names
MENU
Tables 1 : Inventory and
Sales TABLES

Number
:
Default

Currency :
Change
Short format
text : currency
Default
to fixed
Tables 2 : Employee and Salary
Short
text :
Default

Number Currency :
: Change
Default format from
TABLES currency to
fixed
Tables 3 : Analysis TABLES

Currency :
Change format
from
currency to
fixed
Short text
:
Default
 2 Select From from
Form create ribbon
MAIN
MENU
7 Customize
form & save 3 Change to
(right click) Layout View
(Design
6 Switch to Ribbon)
Form View
to check
1 Select
Create
table function
Drag related 4
5 Macros into buttons for
the form Go To Next
(steps on Record and
macros is Go To
shown in Previous
 Form 1 : Inventory and
Sales FORM
Insert
Image :
Company
Design (Design
View) : Record Logo
Navigation Insert :
Go To Previous Backgrou
Record nd
Design
(Design View)
: Record
Navigation
Go To Next
Record
Form 2 : Employee and
Salary FORM

Insert
Design (Design Image :
View) : Company
Record Logo
Navigation
Go To Next Insert :
Record Backgro
und
Design (Design
View) : Record
Navigation
Go To Previous
Record
Form 3 : Analysis FORM

Design Insert
(Design Image :
View) : Company
Record Logo
Navigation
Go To Next
Design
Record
(Design
View) :
Record Insert :
Navigation Backgro
Go To Previous und
Record
 1 Select Query Design from
QUERIES create ribbon & select tables
required for query MAIN
MENU

7 Select Select Total

3
from Design
Run Select
6 Ribbon to
number of group data (if
data shown needed)
8 Save
in Return
(right-
click)

2
Insert data 5
Select Zoom
for fields 4 Sortdata by right-click to
(if create new
needed) formula (if
needed)
Query 1 : Item ID , Description
& Brand ( Grouped by Brand ) Queries

Then Return :
select All
Run ( !
)
Choose the
Table : Get field of
the Table 1
brand ,
of Inventory
and Sales product ID
and item
 Query 2 : Items ( Selling
price Greater than RM100 ) Queries

Property
Return : sheet : Set
Table : Get All format to
the Table 1 of fixed for
Inventory and selling
Sales price/RM
Choose the Criteria :
field of Formula :
product ID , >100 for
item , brand selling
and selling
price / RM
Query 3 : Total Sales
Revenue per Brand Queries

Property
Select sheet : Set
TOTAL
Table : Get Return S
format to
the Table 3 of fixed
: All
the Analysis

Total : Group by
Sum ( of sales
revenue / RM )
Query 4 : Selling price with
5% Discount /RM Queries

Property
Return sheet : Set
: All format to
fixed

Table : Get
the Table 1 of
the Inventory Zoom : Selling price
and Sales with (5% discount/RM)
Formula : New price : (
selling price )-
(0.05*[selling price])
Query 5 : Fix Commission Rate Queries

Property
sheet : Set
Return format to
: All fixed"

Table : Get the

Table 2 of the Zoom :
Employee and Formula :
Salary and Commission :
[Sales
Table 3 of the
Revenue]*0.5
Analysis
Query 6 : Total Earning
Queries
(Less than RM1000)

Property
Return
sheet : Set
: All
format to
fixed
Table : Get
the Table 2 of
the Employee Criteria :
and Salary Formula :
<1000 for
Total Salary
Query 7 : Commission Earned Queries

Property
Return sheet : Set
Table : Get the : All
Table 2 of the the format to
Employee andZoom : Formula : fixed
Salary Commission Earned :
IIf ([Total
Sales]>=1500 ,
[Employee and
Salary]![Total
Sales]*0.15 ,
[Employee and
 Query 8 : The Highest
Queries
Sales Revenue

Property
Return sheet : Set
Table : Get the
Table 2 of the
:1 format to
fixed
Employee and
Salary and Table
3 of the Sort :
Analysis Descendin
Total : Group
by Max (Of g for Sales
Sales Revenue/R
Revenue/RM) M
 Query 9 : Employees ( Name
started with M-S ) Queries

Retur Property
Table : Get the n:2 sheet : Set
format to
Table 2 of the fixed
Employee and
Salary and Table
3 of the
Analysis
Criteria :
Like [M-S]
for Staff
Name
Query 10 : Most Selling Queries
Item

Property
Retur sheet : Set
format to
n:1
Table : Get the fixed
Table 1 of the
Inventory and
Sales and
Table 2 of the Sort :
Total : Group
Employee and Descendin
by Max ( Of
Salary
the Sold Item g for
) Sold Item
 2
Report Select Report from
create ribbon

3
Insert
Image :
Company
logo

4 Insert :
1
Select Backgro
Query 5 Customize und
report &
save
MAIN ( Right-
MENU
click )
Report 1 : Item ID , Description &
Brand ( Grouped by brand ) Report
 Report 2 : Items ( Selling
price Greater than RM100 ) Report
Report 3 : Total Sales
Report
Revenue per Brand
Report 4 : Selling price
Report
with 5% Discount
Report 5 : Fix commission Report
rate
Report 6 : Total Earning
(Less than RM1000)
Report
Report 7 : Commission
Earned Report
Report 8 : The Highest
Sales Revenue
Report
 Report 9 : Employees
( Name started with M-S ) Report
Report 10 : Most Selling
Item Report
 1 Select Macro from MAIN
Macros Create Ribbon MENU

7 3 Select linked
Click Run
form/query/report/table
to check
4 Selectview
type
6 Save (right-
click) 5 Set data mode (if
available)
2 Type
OpenForm/OpenQuery/OpenRe
port/OpenTable
Macro : Tables Macros

Choose Table
Name
View Type :
Datasheet

Data Mode :
Read Only
Do This For
ALL Tables !
Macro: Form Macros

Choose Form
Name
View
Type :
Form
Data Mode :
Read Only
Do This For
ALL Forms
Macro : Query Macros

Choose Query
Name

View Type :
Datasheet
Data Mode :
Read Only

Do This For ALL

Queries!
Macro : Report Macros

Choose
Report Name
View Type :
Report

Do This For ALL

Reports!
Switchboard 1 SelectSwitchboard Manager
MAIN
Customize from Database Tools Ribbon(if
5 MENU
switchboard, not found, insert the
check via Switchboard Manager function
Form View & from Main Tabs via Customize
Save Ribbon in Options (File Ribbon))
3
Type new
switchboard
name & insert
new items
Select Edit
4 switchboar
2 New from
Switchboard d item text,
Manager to choose
insert new
command
switchboard
& select
Switchboard : Form
Switchboard : Report 01-05
Switchboard : Report 06-10
Switchboard : Table
Switchboard : Queries
Main Switchboard Switchboard
Skills mastered:
Designs for
CONCLUSION
Tables/Queries/Forms/Rep
orts
Creating macros as
hyperlinks
Make switchboard(s) for
easier navigation
 REFERENCES
ANDREW COUCH(2013), Microsoft Access
2013 Plain & Simple. Sebastopol,
California: OReilly Media, 2013. Print.
JOAN LAMBERT and JOYCE COX(2013),
Microsoft Access 2013 Step by Step.
Redmond, Washington: Microsoft Press,
2013. Print.