Sampling

Departm
ent
INTRODUCTION
 Garment sampling is very much important process. It is
a model of what the bulk production is going to be done.
The sampling is quite difficult but it will make the buyers
to get attractiveness towards the industry. Because the
buyers generally places the order after they are satisfied
with the quality of the samples. Garment sampling is a
very important task in an apparel manufacturing
because it gives the satisfaction of the customer with
respect to the product being manufactured. This is in
turn important because if the buyer is not satisfied by
the samples, this puts the following at risk:
Placement of the order
Acceptance of the some or the entire quantity of
garments produced
 The sampling department is in constant touch with the
marketing department, which generates the order. The
buyer supplies the specification sheet depending on which
the patterns are developed.
The samples decide the ability of the exporter. The buyers
access the exporter and his organization only on the
samples. If the samples are of good quality and with
reasonable price naturally the buyer will be forced to place
the order. By doing sampling the exporter gets to know the
yarn consumption for developing the fabric, a clear idea on
costing more over the manufacturing difficulties.
Once the buyer approves the patterns, sampling is done in
jumping sizes and sent to the buyer for approval. There are
a variety of samples generated at various stages. Once the
pre-production sample is approved mass production starts
 WORK FORCE - 34 including staff
CAPACITY - 25-30 pieces. (sampling)
50 pieces. (production)
TEA BREAK- 2 (15 Minutes) 11:30 and 4:30.
LUNCH BREAK- 1 HOUR from 1 pm to 2 pm.

INPUT
Receiving of sample plan, indent and related details from
Head Office for which sample is to be prepared.
Receive the fabric and trims to prepare sample from store
department.
Receive the sample or the tack pack of that sampling.
 PROCESS

Develop the patterns according to sample or tech pack

given.
Then they further do the fabric cutting. (100 samples are
cut in a day for sewing next week)
Then the tailors are made to stitch the garments. One
operator stitches 2 garments per day (at times one when the
garment is bit tricky)
Performing quality check of the sample developed.
Perform the task of pressing of the reproduced sample.
Taking the measurement of reproduced sample according
to the spec sheet and measurement sheet provided by the
buyer.
Pack the reproduced sample according the specifications
provided by the buyer.
 Receive the comments of the buyer on the sample and
re-develop the sample and pattern according to
comments provided by the buyer.
The above process is repeated till the buyer approves
the sample and asks to continue for production.
For washing and printing they sent their garments to the
contractor.
 FUNCTION

The sampling department also calculates the consumption of

fabric required to produce the garment.
The sampling department also access for accessories and thread
consumption for that particular garment.
Based on the sampled garment the costing is been carried out.
When all the Pre-Production Sample is approved by the buyer, the
Sampling Department forwards the Production Marker, which has
all the graded sizes of the approved pattern to the Cutting
Department. The Details Attached to the Garment Sample After the
confirmation of order, each sample sent to the buyer has the
following details attached to it, with the help of a tag. It contains
the details pertaining to both, what the buyer has demanded and
what supplement fabric/trim etc they have used (if applicable).
 Details attached to the garment sample.

Ref no.
Colour
Fabric
Composition
Description
Quantity
Style no. / Size
Various samples which are being developed at different
stages are being mentioned below:-
TYPES OF SAMPLES (NO. OF
SAMPLES)

PROTO SAMPLE (1)

Proto sample is the rough interpretation of the enquiry
done to acquaint the operators with the style. It is
usually done on any substitute fabric, and using
accessories, what is available and then checked on the
dress form. The quality inspectors from the respective
buying houses or the buyer checks pertaining to the fit,
the drape, the style details etc.
FIT SAMPLE (1)

The fit of the garment assumes the pivotal importance in

this sample. It is usually done on the substitute / actual
fabrics and substitute trims and accessories. It is sent
directly to the buyer for necessary alterations to be made.
Depending upon the changes or the comments of the
buyer, the revised fit samples are made till the final
approval is obtained.
 SIZE-SET SAMPLE (3)

It is done according to the buyers request. It is almost

equivalent of the pre production sample except that it
was done in all the sizes or in the jumping sizes as per
the buyers request.
PRE-PRODUCTION SAMPLE (2)

It is done on the actual fabric using the actual trims and

the fit has to be perfect. It is simply a prelude to the
actual production.

SHIPMENT SAMPLE (1)

This sample is done on actual fabric and trims and also

with the actual packaging and send to buyer just before
the actual shipment.
-The samples were made in the base size in 3-4 copies.
The sampling process varies from buyer to buyer.
OUTPUT
Dispatch the sample to HO for approval by the buyer.
Redevelop samples according to comments sent by
buyer and again it is sent for approval to HO.

FOLLOW UPS
Take the follow-up of every sample comments by the
buyer.
Keep track of Dates for developments of each sample
 MACHINES / EQUIPMENT TYPES:-
S.NO. Machine Make Model No of
Machine
s
1 SNLS JUKI DDL-8700A- 10
7
2 3 THREAD O/L SHIRUBA 757-K 2
3 5 THREAD O/L SHIRUBA 757-K 1
4 SNCS JUKI MH-481 2
5 BARTACK JUKI LK-1900A-SS 2
6 EYELET HOLE ARM S-311 1
REECE
7 BUTTON ATTACH JUKI LK-1903A-SS 2
8 BLIND STITCH TREASURE BS-101 1
9 PRESSING TABLE MACPAI 2
10 CUTTING TABLE 2
11 SORTING TABLE 1
12 PATTERN TABLE 2
13 LOADING RACK 11
S no Machine Make Model No of
Machines

16 Stripe Knife OMB RO125 1

17 Straight SERA 1
Knife
18 FUSING 450MHHP 1
MACHINE

19 FLAT LOCK JUKI 1

MACHINE

20 OVER LOCK JUKI 1(4 THREAD

MACHINE MACHINE)
EMPLOYEE DETAILS

S No Employee No of Employee
Description
1 SAMPLING IN-CHARGE 1
2 PATTERN MASTER 1
3 DIGITIZER & CAD 1
4 SUPERVISOR 1
5 SPREADING & 1
CUTTING MASTER
6 QUALITY INCHARGE 2
7 OPERATORS 23
8 PACKING & DISPATCH 1-2
9 SPREADING AND 3
CUTTING WORKERS
Common Sampling Defects
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