Example:
Bid Item is 100 LF of 24 DI Water Main @ $295 per LF. (Installed price)
Invoiced is 100 LF of 24 DI Water Main @ $67 per LF. (Stockpile
price)
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Stockpile Requirements
Stockpiles should:
not exceed supporting bid value
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Stockpile Entries
Before data entry can begin, you must know your contract. The Contractor may not be
aware of the information you need for stockpile entry.
Issue: An invoice arrives with a quantity of 200LF. Which pay item (Line Item) does the
inspector create a stockpile against? (talk to the contractor)
Options: Split the item (100 each) , prorate the item ( 50, 150) or assign all 200 to
Project B.
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Stockpiled Materials Initial Entry A-B-Cs
4
5
Stockpile Data Entry Example
and Service Options
6
Replenish
Stockpile of the same material can have
different unit costs, but same unit of measure.
Removal of quantity and deduction of payment
will be based on First in First Out (FIFO)
Each subsequent invoice is entered as its own
stockpile using replenish option
Note: After estimate is
= 6 on hand generated, Stockpile A
+ is automatically closed,
Stockpile B is
Invoice A + Invoice B reduced to 3 remaining.
STMI STMA
Invoice A is 1 each at $10 If a DWR reports a placed qty of 3,
Invoice B is 5 each at $12 $34 dollars will be taken back.
Total Invoiced is 6 for $70 1@$10 and 2@$12=$34
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Stockpile Conversion
Example
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Different Material
Components
Stockpile with different material should not
be replenished
Each Material is treated as its own stockpile
Materials will be drawn down simultaneously
Note: After estimate is
Conversion factor sets ratio between item generated, Stockpile A
and material ex. 5 to1=5 for conversion and B are automatically
closed.
+ + =
STMA
Invoice A: Guardrail + Invoice B: Posts If a DWR reports a placed qty
STMI of 20LF, $160 will be taken
Invoice A is 1 20LF at $100 back.
Invoice B is 5 each at $12 1 20LF @$100 and
Total Invoiced is for $160 5 posts @ $12=$160
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What to do when items are eliminated and Stockpile has been paid?
Buy Back
We have to pay the contractor by specification.
Close stockpile, create new item via Change order for expenses incurred.
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