Our Expertise, Your Assurance

PM Day 2 Workshop
Building Structure
0. Prior to the session - Workshop
Preparation

Prior to the session, MIKA team is expected to prepare the below items:

Decide Attending staff from MIKA team

Master Data related to template attached in section 10.2

Business Process Details and Process Flows related to:

Creation/Maintenance/Display Org.units and Building units authorizations.

Forms related to the corresponding session.

Note: Reports will be reviewed in two specific sessions, one for PA reports and
the other to review the PM ones.
1. Workshop Agenda

Team Building Structure(BU)

Date September, 7th September, 7th

Demonstration of Hospital Structure

Business requirements Functional Scope
Use of Organization Structure
Define BU categories
Define BU hierarchy
BU Master Data
Topics
Multiple Assignment of Building Units
Planning Characteristics
BU Accommodation category
BU Blocking reasons
Assign Organizational Units-to-Building Units
Dependency with Org.Unit workshop.

Deliverables Workshops (incl. preparation and results presentation)

Building Structure Details Confirmation

ABYOR 2016 /
2. Workshop Expectation settings

What the workshops are:

The workshops:

are design workshops, for designing a computer system.

aim to gather MIKAs requirements

get the business/process owners to validate the acceptability of the

SAP solution

will analyze the TO-BE business processes.

will give a high-level understanding of the SAP process and screens.

3. The Workshop Process

KEY POINTS

Remember: only you have the business process knowledge.

Consultant is guiding you through the system functionality to fulfill

your requirements.

Your inputs are a must. We want to hear you.

We need your involvement as well as you to be a decision taker

player.

Workshops are not training sessions

The TO BE process should have been prepared prior to the sessions.

4.1. Use of the Building Structure

Inpatient cases can be assigned to rooms and bed locations, in the Clinical
Workstation using Drag & Drop.

Outpatient visits can be assigned to treatment rooms, which can be planning

objects in the outpatient clinic management.

Rooms and bed locations can be used for scheduling bed assignments

Surgeries, e.g. during inpatient case, can be assigned to operating theatres

4.2. Building and Organizational Structure

Organizational structure Building Structure

- Clinic - Building
Surgery Building A

- Depart- - Floor
ment Surgery 1 Surgery 2 1st Floor

-Care Unit/ Care Unit 1 Clinic 1 Room

101 - Room/
Clinic Corridor

Bed Overflow
Loc. 1 Bed Loc. - Bed
Location
4.3.1 Building Unit Categories

Client
Ctgry. B1
Building" Organ.
Ctgry. O
Types for Building Categories
Outpat.
Clinic" Room 11 = Hospital room
Ctgry. B2 Ctgry. B3 Ctgry. B3 15 = Treatment room in outpatient clinic
Treatm. Hospital Hospital
Room" Room" Room"
Organ. Bed 01 = Standard bed location
Ctgry. W Location 02 = Specialized bed location
Care 03 = Overflow bed location
Ctgry. B5 Ctgry. B5 Unit"
Bed Bed
Location" Location"

Category Hierarchy
4.3.2 Building Unit Categories

The building structure represents the spatial reality of the organizational units. In
order to create this physical representation of your hospital you should maintain
the building units categories first. (Action Item 1)

Indicators:
R: Building Unit is a room
B: Building Unit is a bed location
W: Indicator for OR Workstation
Typ: Internal Building unit type
H: Activate locking of Building Units on
an hourly basis.
4.4. Building Unit Categories Hierarchy

Note that you are defining the relationships between the building unit
categories deciding the possible relationships between link between the
different building unit categories: (Action Item 2)
5. BU Technical Number Ranges

Technical number ranges are required in SAP at the time of creation of many several objects.
The code for the corresponding object will be asssigned based on this number ranges.
You have the option of using internal number ranges (number or alphanumeric is
automatically assigned by the system) or external number ranges (number or alphanumeric is
assigned by the user).
(Action Item 3)
6. Building Units Blocking Reasons

Here the blocking keys and texts are defined. By specifying these keys, you can
block building units for a period of time. Building units that are blocked for a
period of time are not available for assigning patients to rooms or bed locations:
(Action Item 4)
7. Building Unit Categories to Organizational
Unit categories Assignment

In order to maintain relationship between building units and organizational units,

you need to predefine in the system the possible assigments between Org . And
Building Units: (Action Item 5)
8. Building Unit Facilities

You can store facilities for each building unit when maintaining the building
structure. In doing so, you can limit the validity of the facilities to a given period
only. (Action Item 6)
9. Building Unit Accommodation categories

Defining the accommodation category will help to categorize the type of room in
which a patient is accommodated. (Action Item 7)
10. Building Unit Planning Characteristics

Defining the accommodation category will help to categorize the type of

room in which a patient is accommodated. (Action Item 8)

Patients cant be assigned to blocked units.

Patients can be assigned to beds with a different gender indicator, but system will issue a warning
11. Hospital Structure

Hospital structure is basic to all medical processes

Used to address:
Costs
Revenue
Medical orders (clinical process)
Service performance
Material management storage locations

Organizational Units
Departments
Clinics (optional)
Wards

Building Units:
Buildings
Alleys
Rooms
Beds
11.1. Hospital Building Structure

Example of Building Structure:

Inpatient
Nursing OU (Ward)

Sickroom

Beds

Outpatient:
Outpatient Dept. OU
Treatment OU (OP Clinic)
Building Units
(Treatment Rooms)
11.2. Building Unit Master Data

Building Master Data (Action Item 9)

Codification (!)
Planning Characteristics
Attributes
Indicators
12. Authorizations

MIKA to provide the list of users and roles following the defined Basis Matrix
format. The mentioned roles will include the corresponding authorization objects
to create/change/display Organizational and Building structure units.
(Action Item 10)
13. Action Items

Action Item 1:
Building Unit Category (section 4.3.2 - Use Config template attached in section 10.2, tab
ISH Config Data)
Action Item 2:
Building Unit category Hierarchy (section 4.4 - Use Config template attached in section
10.2, tab ISH Config Data)
Action Item 3:
Building Unit Technical Number Ranges (section 5)
Action Item 4:
Building Unit blocking reasons (section 6 - Use Config template attached in section 10.2,
tab ISH Config Data)
Action Item 5:
Building Unit Categories to Organizational Unit categories Assignment (section 7 - Use
Config template attached in section 10.2, tab ISH Config Data Point 5)
13. Action Items

Action Item 6:
Building Unit facilities (section 8 - Use Config template attached in section 10.2, tab ISH
Config Data)
Action Item 7:
Building Units Accommodation category (section 9 - Use Config template attached in
section 10.2, tab ISH Config Data)
Action Item 8:
Building Unit Planning characteristics (Section 10 - Use Config template attached in
section 10.2, tab BU-Sick Rooms and BU-Beds)
Action Item 9:
Building Units Master Data (section 11.2 - Use Config template attached in section 10.2)
Action Item 10:
Authorization Roles (section 12 - Use Authorization Matrix provided by Basis team)