Lesson 5

Word Processing

Fundamentals of Computer
Software and Application
Lesson 10

Laboratory Lesson 2

1 Wells Computer Concepts BASICS

 Microsoft Office

The Microsoft Office 2010 suite consists of several

programs, the four most popular being Word, Excel,
PowerPoint, and Access
Microsoft Office Word 2010 is a powerful, full-
featured word-processing program
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Designed as a component of the Office Fluent user

interface that groups tools by task, users will be able
to apply what they learn in this lesson to other Office
applications

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 Microsoft Office

All Office programs are started in the same way:

Click the Start button on the Windows taskbar,
point to All Programs,
click Microsoft Office,
click the program name to start the program
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3 Wells Computer Concepts BASICS

 Microsoft Word Interface
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4 Wells Computer Concepts BASICS

 Microsoft Word

Title bar gives the name of the document

and the program being used

Quick access toolbar - a customizable

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toolbar that contains commands that the

user may want to use

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 Microsoft Word

Office button displays the same options

as the File menu such as New, Open, Save,
Print, etc.
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Ribbon - provides quick access to

commonly used tasks

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 Microsoft Word

Ruler displays the tabs, indents, margins

and gives the user a visual guide for
alignment
Tabs are set on the ruler by clicking the
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spot on the ruler where you want the tab

to start

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 Microsoft Word

Text area is where the current document is

visible
Scroll bars allow the user to move up and
down the document in the window
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Document information shows the location of

the cursor, number of words, pages. Language
used and the like.

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 Microsoft Word

When you type in the document window, the

insertion point moves across the screen
indicating where the next character will be
placed
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With Words word wrap feature, when text

reaches the end of a line, the insertion point
automatically moves, or wraps, to the next
line. To start a new line of text manually,
press the Enter key
9 Wells Computer Concepts BASICS
 Microsoft Word

Saving a File:
To save a document click the Save button on the
Quick Access toolbar.
The first time a document is saved, the Save As
dialog box opens.
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In the Save As dialog box, indicate the storage

media device and location where the file will be
saved. Then click the File name text box, if
necessary, type the document name, and then click
the Save button.
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 Microsoft Word

SAVE versus SAVE AS

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 Microsoft Word

Printing a File:
A printed copy of a document is called hard copy or
a printout. To access Print Preview, click the Office
button, point to Print, and then click Print Preview.
To print a document, click the Office button, point to
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Print, and then click Quick Print to use the default

print settings.
To change the default settings, click the Office
button, point to Print, and then click Print on the Print
submenu. A Print dialog box will open where you
can view and change print settings.
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 Microsoft Word

Closing a File and Word:

To close a document, click the Office button and
then click Close or click the Close button on the title
bar.
To close Word, click the Office button and then click
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Exit Word.
Open a file by clicking the Office button and then
clicking Open. The Open dialog box is displayed
including a list of files and folders to choose from.

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 Microsoft Word

To modify text in a document, first identify the

text by selecting it
To select words or paragraphs, click at the
beginning of the text, hold down the mouse
button and drag to the end of the text to be
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changed.
Double-click a word to select it.
Triple-click to select an entire paragraph

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 Microsoft Word

To deselect a block of text, click anywhere

outside the selection or press any arrow key

You can copy or cut selected text and paste

it to another location by using Cut, Copy, and
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Paste

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 Microsoft Word

Making changes to an existing document is called

editing. You can check the spelling of one word at
a time, a group of words, or the entire document.
You can also check grammar or use the
Thesaurus to look up synonyms for words.
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Spelling and Grammar

dialog box

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 Formatting Text

Formatting refers to the appearance and

layout of text
Using different fonts, font sizes, font styles,
and colors in a document can make it look
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more professional

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 Formatting Text

Formatting and Character Formatting:

A font is the design of a typeface.

Serif fonts have extra strokes at the ends of

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the letters. Sans serif fonts do not have these
extra strokes.

The size of fonts is measured in points72

points equal one inch.
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 Formatting Text

Formatting and Character Formatting:

Clicking the Font dialog box launcher arrow

button opens the Font dialog box where you
can apply several formats at one time.
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To apply the same formatting to different text

within a document, you can use the Format
Painter.

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 Formatting Text

Paragraph formatting is the process of

changing the appearance of an entire
paragraph.
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Page setup is the process of changing the

appearance of a page by modifying the
document size, adding columns, and so on.

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 Formatting Text

Margins are the white space around the edges

of the page that frame the document.

A section is a portion of a document that is

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separated from the rest of the document. A

section break can be inserted to keep sections
separate.

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 Formatting Text

With Portrait orientation the top of the page is

oriented to the shorter side of the paper. With
Landscape orientation the top of the page is
oriented to the longer side of the paper.
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 Formatting Text

The Page Background group, located on the

Page Layout tab, provides options for the page
background:
Watermark is text or a picture that is displayed
behind document text
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Page Color primarily is used for a Web page to

create an interesting background for online viewing
Page Borders can be used to add interest and
emphasis to various parts of the document

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 Formatting Text

Headers and Footers:

The header and footer feature allows you to
insert information on every page, either at
the top or bottom of the page.
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Header information appears at the top of the

page. Footer information appears at the
bottom of the page.

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 Formatting Text

Headers and Footers:

Page numbers, which are associated with
headers and footers, can be added to the
top, the bottom, or the margins of a
document. The Header & Footer group is
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located on the Insert tab.

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 Illustrations

Also located on the Insert tab is the

Illustrations group. Adding graphics and
other images to a document can provide
visual appeal and help to communicate a
message.
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Clip art, shapes, and SmartArt are graphic

images that comes with the Word program.
You can also add photos, symbols, and
drawings to a document.
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 Illustrations

After inserting a picture into a document, you

can move it, resize it, and make other
modifications.
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You can select the image in the document to

move it or resize it. When the image is
selected, the Picture Tools Format tab opens
to help with editing. Sizing handles also
surround the image.
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 Illustrations

Also on the Insert tab is the SmartArt group.

It is a collection of graphics to organize
information within your document. It includes
timelines, processes, or workflow.
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Clicking the Shapes button will display a

gallery of tools that include lines, arrows,
circles, and more.
Additionally, you can draw your own shapes.
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 Creating a Simple Table

A table is an arrangement of information in

columns and rows. In tables, rows go across while
columns go down. A cell is the intersection of a
column and row, and the lines that divide the
columns and rows are called borders.
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Insert Table
dialog box

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 Getting Help

Word comes with a Help feature that

provides quick access to information on
Word features
To use the Help system, click the Microsoft
Office Word Help button located in the upper-
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right corner of the Word window

Click a topic in the Browse Word Help
section or type a word or two describing the
feature for which help is needed
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 Short-cut Keys

Action to perform Keys

To create new document CTRL+N
To open a document CTRL+O
To close a document CTRL+W
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To save a document CTRL+S

To quit Word ALT+F4
To cancel an action ESC
To undo an action CTRL+Z
To redo or repeat an action CTRL+Y

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 Short-cut Keys
Action to perform Keys
To move to the end of a line END
To move to the beginning of HOME
a line
To move to the end of a CTRL+END
document
To move to the beginning of CTRL+HOME
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a document
To apply bold formatting CTRL+B
To apply an underline CTRL+U
To underline words but not CTRL+SHIFT+W
spaces
To double-underline text CTRL+SHIFT+D
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 Short-cut Keys
Action to perform Keys
To apply italic formatting CTRL+I
To apply subscript CTRL+EQUAL SIGN
formatting (automatic
spacing)
To apply superscript CTRL+SHIFT+PLUS SIGN
formatting (automatic
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spacing)
To copy formatting from text CTRL+SHIFT+C
To apply copied formatting CTRL+SHIFT+V
to text
To center a paragraph CTRL+E
To justify a paragraph CTRL+J
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 Short-cut Keys

Action to perform Keys

To left align a paragraph CTRL+L
To right align a paragraph CTRL+R
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To print a document CTRL+P

To cut text CTRL+X
To copy text CTRL+C
To paste text CTRL+V

34 Wells Computer Concepts BASICS

 Summary

Word-processing software is used to create

documents such as letters, reports, memos,
brochures, and Web pages.

Commands for using the features of a word-

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processing program are selected from tabs

and groups. You also can use keyboard
shortcuts to execute some commands.

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 Summary

The spell checker checks documents for

possible misspelled words. Word also has a
grammar-checking tool that identifies
grammatical mistakes, and a Thesaurus,
which displays synonyms for a selected
word.
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Word-processing programs come with

powerful editing tools.
You can make changes quickly and easily to
text, cut or copy text, and delete it.
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 Summary

You can apply formatting to characters,

paragraphs, or an entire document. Word
comes with a variety of formatting tools that
enable you to enhance the appearance of
documents.
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Clip art can be added to documents to

enhance their visual appearance.

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 Summary

Tables are used to present information in an

organized manner.

Words Help system offers a variety of

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resources for getting help and information on

features and tools.

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