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Pivot Tables

Advance Excel
Pivot Table
A pivot table is a program tool that allows you to reorganize and
summarize selected columns and rows of data in a spreadsheet or
database table to obtain a desired report.
Mechanics
For typical data entry and storage, data usually appear in flat tables,
meaning that they consist of only columns and rows, as in the following
portion of a sample spreadsheet showing data on shirt types:
While tables such as these can contain many data items, it can be difficult to
get summarized information from them. A pivot table can help quickly
summarize the data and highlight the desired information. The usage of a
pivot table is extremely broad and depends on the situation. The first question
to ask is, "What am I seeking?" In the example here, let us ask, "How
many Units did we sell in each Region for every Ship Date?":
Implementation
Report filter
Report filter is used to apply a filter to an entire
table. For example, if the "Color of Item" field is
dragged to this area, then the table constructed
will have a report filter inserted above the table.
This report filter will have drop-down options.
Column Labels
Column labels are used to apply a filter to one or
more columns that have to be shown in the pivot
table. For instance if the Month" field is dragged to
this area, then the table constructed will have
values from the column Month.
Rows Labels
Row labels are used to apply a filter to one or more
rows that have to be shown in the pivot table. For
instance if the Month" field is dragged on this area
then the other output table constructed will have
values from the column Month",
Summation Value
This usually takes a field that has numerical values
that can be used for different types of
calculations.
MONTH CATEGORY AMOUNT
January Transportation $ 74.00
Activity January Grocery $ 235.00
January Household $ 175.00
January Entertainment $ 100.00
February Transportation $ 115.00
February Grocery $ 240.00
February Household $ 225.00
February Entertainment $ 125.00
March Entertainment $ 90.00
March Grocery $ 260.00
March Household $ 200.00
March Transportation $ 120.00