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* Manajemen dan Ekonomi

Kerekayasaan
MS 3201
-
Projek Manajemen
Day 3
-
Project Planning
Project Executing
Project Monitoring and Controlling
Ir. Setyo Utomo Soekarsono MSc. MM.
* Objektif:
1. Process Group Planning
1) Scope
2) Time
3) Cost
4) Human resources
5) Communication
6) Procurement
7) Quality
8) Risk
9) Integration
2. Process Group Executing
3. Process Group Monitoring and Controlling
4. Tugas
* Project Management Process Group

Monitoring &
Controlling Processes
Planning
Processes

Enter Phase/ Initiating Closing Exit Phase/


Start project Processes Processes End project

Executing
Processes
Project Management Process Groups

Initiating Process Group.


Pendefinisian dan pemberian otorisasi projek
Planning Process Group.
Pendefinisian dan pendetilan objektif, dan rencana kerja yang akan
dilakukan untuk mencapai objektif dan ruang lingkup yang harus
dicapai
Executing Process Group.
Mengintegrasikan SDM dan sumber daya lainnya untuk menjalankan
rencana yang telah dibuat.
Monitoring and Controlling Process Group.
Secara teratur mengukur dan memonitor pelaksanaan pekerjaan
untuk mengidentifikasi perbedaan yang terjadi dengan rencana kerja,
sehingga koreksi dapat dilakukan untuk memenuhi objektif projek
Closing Process Group.
Menerima secara formal produk, jasa, atau hasil dari projek atau
phase projek.
The 9 Project Management Knowledge Areas

2.
9. Scope
3.
Procuremen
Time
t

8. 1. 4.
Risk Integration Cost

7.
5.
Communicat
6. Quality
ion
Human
Resource
* The 9 Project Management Knowledge Areas
* Process Group & Knowledge Area
Mapping
No Knowledge Initiating Planning Executin Controllin Closing
Area g g

Integration
Scope
Time
Cost
Quality
Human
Resource
Communication
Risk
Procurement
Project Management Processes Group

Project Plan
Project - Scope, WBS
- Resources,
Charter Schedule
Initiation Planning - Project network
Stakeholder - Cost baseline
List
PM Plan
- Scope, cost,
- Project Plan - Hasil Kerja schedule
Updates * Formal Acceptance - Quality, Comm
* Scope, Time, * Contract vendor - Staffing, Risk
Cost - Permintaan Perubahan - Procurement
- Proposal (Change Request)
Perubahan (Change * Scope, cost, schedule
Proposal) * Contract
Monitoring & Controlling Execution
- Corrective Actions
* Scope, cost,
schedule
* Risk
- Performance
Reports - Formal Acceptance
- Product Document. * Owner
- Project records Closing * Contractor
- Contract document - Project Administration
- Lessons Learned * Administrative
closure
* Lessons Learned
* Initiating Process

Planning Process

Develop
Project Charter

Executing Process

Identify
Stakeholders
Monitoring & Controlling
Process
Planning Process Group Monitoring &
Controlling
Process
Develop
Initiating Project Collect Scope Scope
Process Management Requirements Planning Definition
Plan
Activity
Definition
Activity
Create
Resource
WBS
Estimating Activity Executin
Duration g Process

Cost Estimating
Communicatio
Estimating
n Planning
Activity
Procurement Cost Sequencing
Planning Budgeting

Quality Human
Planning Schedule
Resource
Development Closing
Planning Process
Risk
Management
* Resource Estimating

Aktifitas resource yg diperlukan


SDM komputer Software peralatan lainnya
job title kualifikasi jumlah
Design engineer yunior, middle, senior 8 8 Autocad
Membuat prototype Technician yunior senior 3 1 fabrication sewa bengkel
Evaluasi kebutuhan peralatan Test engineer senior 1 1 Office
Test prototype Test engineer middle, senior 2 1 test equipment
Menulis laporan peralatan test engineer senior 1
1 office
Menulis laporan metoda Engineer senior 1
1 office
Menulis laporan akhir engineer middle, senior 2
2 office
* Cost Estimation
Cost Estimation - SDM
Job title Kualifikasi Job Description Spesifikasi Monthly fee/
Engineer yunior Design, membuat laporan Sarjana fresh grad Rupiah
3,000,000
Middle idem Sarjana 3 th kerja
5,000,000
Senior idem Sarjana 10 th kerja
10,000,000
Tester senior kebutuhan peralatan, testing, Sarjana 10 th kerja
10,000,000
laporan

middle testing Sarjana 3 th kerja 5,000,000


Technician Yunior membuat prototype Teknisi 3 th kerja 3,000,000
senior membuat prototype Teknisi 15 th kerja 10,000,000

Cost Estimation - Equipment, software, etc


Items Rupiah satuan
komputer + autocad+office 2,000,000 per unit/month
Komputer + office 1,500,000 perunit/month
Sewa bengkel 30,000,000 per month
printer 1,000,000 per unit/ month
internet 500,000 per month
kertas& ATK 50,000 per set
material prototype 10,000,000 per set
test equipment 7,500,000 per set/month
Internet 500,000 per month
* Resource Schedule

9 komputer 10 komputer 10 komputer 2 komputer 1 komputer 1 komputer 2 komputer


bengkel bengkel test equipment test equipment
material prototype
printer printer printer printer printer printer printer
Kertas ATK Kertas ATK Kertas ATK Kertas ATK Kertas ATK Kertas ATK Kertas ATK
Internet Comm Internet Comm Internet Comm Internet Comm Internet Comm Internet Comm Internet Comm
* Cost Budgeting

SDM Cost/ SDM Budget (rupiah)

Aktifitas Total Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7


Design 105,000,000 35,000,000 35,000,000 35,000,000
Membuat prototype 32,000,000 16,000,000 16,000,000
Evaluasi kebutuhan 10,000,000 10,000,000
peralatan
Test prototype 30,000,000 15,000,000 15,000,000
Menulis laporan 10,000,000 10,000,000
peralatan
Menulis laporan metoda 10,000,000 10,000,000
Menulis laporan akhir 15,000,000 15,000,000
TOTAL 212,000,000 45,000,000 45,000,000 51,000,000 26,000,000 15,000,000 15,000,000 15,000,000
* Cost Budgeting

Overal Cost/ Budget yg dibutuhkan (rupiah)

Type of Resources Total Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Catatan
SDM 212,000,000 45,000,000 45,000,000 51,000,000 26,000,000 15,000,000 15,000,000 15,000,000 Sesuai kebutuhan
Komputer 65,500,000 17,500,000 19,000,000 19,000,000 3,000,000 1,500,000 1,500,000 4,000,000 Sesuai kebutuhan
printer 7,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1 printer utk semua
sewa bengkel 60,000,000 30,000,000 30,000,000 sesuai kebutuhan
material prototype 20,000,000 10,000,000 10,000,000 sesuai kebutuhan
sewa test equipment 15,000,000 7,500,000 7,500,000 sesuai kebutuhan
Kertas dan ATK 350,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 1 set per month
Internet dan communication 3,500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 1 set per month
Total Budget 383,350,000 64,050,000 65,550,000 111,550,000 70,550,000 25,550,000 25,550,000 20,550,000
* Cost Baseline, Expenditures,
Funding Requirements

S - Curve
* Cost Baseline

Budget (rupiah) Total Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7
monthly 383,350,000 64,050,000 65,550,000 111,550,000 70,550,000 25,550,000 25,550,000 20,550,000
cumulative 64,050,000 129,600,000 241,150,000 311,700,000 337,250,000 362,800,000 383,350,000

Cost Baseline
450,000,000

400,000,000
S - Curve
350,000,000

300,000,000

250,000,000

200,000,000 1st Funding Req. Baseline

150,000,000

100,000,000

50,000,000

-
1 2 3 4 5 6 7
Planning Process Group Monitoring &
Controlling
Process
Develop
Initiating Project Collect Scope Scope
Process Management Requirements Planning Definition
Plan
Activity
Definition
Activity
Create
Resource
WBS
Estimating Activity Executin
Duration g Process

Cost Estimating
Communication
Estimating
Planning
Activity
Procurement Cost Sequencing
Planning Budgeting

Quality Human
Planning Schedule
Resource
Development Closing
Planning Process
Risk
Management
* Procurement Planning
* .1 Procurement management plan Bagaimana mekanisme
pengadaan
* .2 Make-or-buy decisions apa yang akan dibeli

* .3 Procurement statements of work detail apa yang akan dibeli

* .4 Procurement documents dokumen tender, kontrak, dll

* .5 Source selection criteria Kriteria pemilihan vendor

* .6 Qualified Seller List daftar penjual


siapa yang akan diundang
* Quality Plan

* .1 Quality management plan Bagaimana menjalankan Quality Policy

* .2 Quality metrics Bagaiamana mengukur quality control

* .3 Quality checklists Check list pelaksanaan Quality Control

* .4 Process improvement plan Bagaimana process improvement


akan dilaksanakan
* Risk Management Plan

* 11.1 Plan Risk Management Bagaimana rencana menghadapi resiko?

* 11.2 Identify Risks Resiko apa saja yg mungkin terjadi?

* 11.3 Perform Qualitative Risk Analysis Bagaimana Kemungkinan terjadinya

* 11.4 Perform Quantitative Risk Analysis Berapa $$$ akibat yg ditimbulkan

* 11.5 Plan Risk Responses Apa Langkah antisipasi


* Risk Response
* Negatif Risk * Positif Risk
* Avoid Exploit
Share
* Mitigate Enhance
* Transfer Accept

* Accept

Your Project Avoid Mitigate Transfer Accept


http://www.mariangurowicz.com/risk-response-planning
Planning Process Group Monitoring &
Controlling
Process
Develop
Initiating Project Collect Scope Scope
Process Management Requirements Planning Definition
Plan
Activity
Definition
Activity
Create
Resource
WBS
Estimating Activity Executing
Duration Process

Cost Estimating
Communication
Estimating
Planning
Activity
Procurement Cost Sequencing
Planning Budgeting

Quality Human
Planning Schedule
Resource
Development Closing
Planning Process
Risk
Management
* Executing Process
Initiating Acquire Monitoring &
Process Project Team Controlling
Process

Perform Develop
Quality Project Team
Assurance
Direct & Manage
Manage Project Team
Project
Execution

Conduct Distribute
Procurements Information

Manage
Planning Process Stakeholder Closing Process
Expectations
* Monitoring & Controlling Process
Initiating Control
Process Schedule
Verify
Scope
Control Cost
Control Monitor &
Scope Control EARN
Planning Project Work
Process
VALUE
MANAGEMENT
Perform Perform
Administer Integrated Quality
Procurement Change Control
Executin
Control Closing
g Process Process

Monitor & Report


Control Risk Performance
Earned Value Management

Earned Value Management adalah sebuah


cara standard untuk: :

Mengukur progress sebuah projek.


Memprediksi waktu penyelesaian dan
total biaya, dan
Memperlihatkan variasi perbedaan
schedule dan budget.

28
* Earned Value Characteristics
* Evaluasi setiap waktu.
* Berapa jumlah pekerjaan yang
direncanakan untuk diselesaikan?
PLAN to complete (Planned Value)

* Berapa jumlah pekerjaan yang


telah selesai?
ACTUALLY complete (Earned Value)

* Berapa biaya yang telah


dikeluarkan untuk menyelesaikan
pekerjaan?
Cost to complete the work (Actual Cost)
Earn Value Management Process

ORGANIZING
Mendefinisikan Projek (Define the Work )

Menentukan Resources (Identify Resources )


PLANNING,
BUDGETING,
SCHEDULING
Plan and Schedule the Work
Budget the Work
Tentukan ukuran Performance
ACCOUNTING
Laksanakan pekerjaan/ projek
CONSIDERATIONS

Mengumpulkan semua aktual biaya


ANALYSIS &
MANAGEMENT
REPORTS Ukur performance dibandingkan dengan rencana kerja
Analisa perbedaan yang terjadi
REVISIONS & Laporkan status nya (Report Status)
DATA
MAINTENANCE

Buat perubahan terhadap rencana kerja (Make Changes to the


Plan) #
* The Earned
Value Chart

Cost Variance,

CV = EV AC
negative bearti
over budget
CPI = EV/AC

Schedule Variance,
SV = EV PV
negative bearti
Terlambat

SPI = EV/PV
*The Earned Value Chart
* Variasi dari EV Chart :
1. Tanda negative terlambat atau over budget tidak baik.
2. Variasi cost dihitung berdasarkan EV dikurang ukuran lainnya.

* Simbol:
EV - Earned Value:
budgeted cost of work performed (rencana biaya dari pekerjaan yang telah diselesaikan)
AC Actual Cost of work performed
Aktual cost/biaya dari pekerjaan yang telah diselesaikan
PV - Planned Value:
budgeted cost of work scheduled (rencana biaya dari pekerjaan yang direncanakan)
ST Scheduled Time for work performed
Jadwal rencana penyelesaian pekerjaan
AT Actual Time of work performed
Waktu aktual dari penyelesaian pekerjaan
* The Earned Value Chart - VARIANCE

* Cost Variance, CV = EV AC
negative bearti over budget

* Schedule Variance, SV = EV PV
negative bearti terlambat

*
Time Variance, TV = ST AT
negative bearti tertunda
*The Earned Value Chart
* Variances are also formulated as ratios
rather than differences
Cost Performance Index (CPI) = EV/AC
Schedule Performance Index (SPI) = EV/PV
Time Performance Index (TPI) = ST/AT
* Use of ratios is particularly helpful when
comparing the performance of several
projects
SV?
CV?
SV = EV PV
CV = EV AC

SV + ahead schedule
- behind schedule

CV + lower budget
- over budget
SV Negatif
Jika : CV Negatif

Projek manager harus mencari cara untuk dapat mengembalikan


penyelesaian sesuai target

Cara yang dapat dilakukan:


Menambah tenaga kerja,
Mengadakan pertemuan dengan projek team untuk mencari solusi, atau
Memberitahu customer kalau projek akan terlambat atau overbudget.
* Indicated Performance SV & CV
*Forecasting Cost
* Estimate to complete = ETC
* Estimate at completion = EAC

* ETC = Estimasi tambahan biaya


untuk menyelesaikan pekerjaan

* EAC = Estimasi total biaya seluruh


pekerjaan
* Resume hal2 yang dipelajari
* Cost Planning Executing Process
* Cost estimasi Conduct procurement
* Cost budgeting Acquire project team
* Cost baseline S Curve Distribute information
* 1st funding requirement Manage shareholder
* Procurement Plan Monitoring and Controlling
* Procurement management plan Earn Value Management
* Make-or-buy decisions Schedule Variance
* Procurement statements of work Cost Variance
* Procurement documents Estimate at Completion
* Source selection criteria
* Qualified Seller List
* Quality Planning
* Quality metrics
* Quality check list
* Risk Management
* Risk identification
* Qualitatif analysis
* TUGAS 3 Project Costing and
Risk Planning
1. Berdasarkan WBS dan Resource Estimation yang sudah
diserahkan, buat:
1. Cost Estimation
2. Cost Budgeting
3. S Curve
4. 1st Funding requirement
5. Risk Planning

2. Tugas 3 sudah harus masuk paling lambat hari Selasa, tgl 07 -


Febuari 2017 jam 12:00
* Templates

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