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Oracle iProcurement in Purchasing Application
iProcurement is a Self Service Application Module through which buyer can perform
following activities:-
Raise Requisitions for items already existing as a part of Item Master
Raise Requisitions from external sources even for items which presently do not exist in
Inventory.
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Agenda
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iProcurement Process
The purchase or procurement of any goods or services that are not directly related to /
included in the manufacture of any of our primary products.
The purchase or procurement of any goods or services that are directly related to /
included in the manufacture of any of our primary products.
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Why are we switching to iProcurement?
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Why are we switching to iProcurement? Continue
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Cont
Streamlined Order Placement - Billing
Procurement Card Purchases for Catalog Orders
Oracle Projects Integration
Multiple Account Distributions and Account Generation Workflow Integration
Streamlined Order Placement
Notes - Additional Item Information, Upload and View Attachments
Approvers - Approval Routing Configuration, Vacation Scheduling
Review / Submit, Cancellations
Desktop Receiving
Requesters can receive orders in iProcurement and confirm receipt of requested goods and
services.
iProcurement automatically records the receipt transaction.
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Benefits of iProcurement
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Oracle Release 12 iProcurement Enhancements
Oracle iProcurement is among the better known and most widely used tools within the
Oracle Advanced Procurement suite. R12 includes ongoing improvements some
improve the outlook, while others represent major architectural advances.
Major enhancements include:
New approval types
New user-interface options
New options for creating and maintaining favorites lists
Unified Catalog Architecture
Better Catalog Authoring Capability for Buyers, Suppliers and Catalog Administrators
Tolerance Based Change Request Routing and Approval
Content security enhancements that provide precise controls over which content is
available to users .
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Integration with other Oracle Applications
It directly integrates with several other Oracle Applications to fully support the
purchasing process.
Required to Procurement
complete the Cards (P-Card
base purchasing transactions)
functionality iProcurement
Project/Task
Item
information
information
Standard Procurement Procedure
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Oracle iProcurement enables internal corporate requesters to independently order items from both local
(internal) and remote (external) catalogs.
Oracle iProcurement is part of Oracle Applications, an integrated suite of E-Business solutions designed to
transform your business into an E-Business. Along with the rest of the Oracle E-Business Suite, Oracle
iProcurement helps an enterprise streamline the procurement process with end-to-end business automation. It is
the starting point for the ordering process and provides powerful self-service requisitioning capability with an
intuitive, Web shopping interface. In an efficient and automated manner, Oracle iProcurement:
Constitutes a key component of the procure-to-pay business flow.
Helps an enterprise process and manage requisitions.
Helps an enterprise process and manage receipt of the requested goods or services.
Procure-to-Pay Flow
Important Setups
The core features of Oracle iProcurement that gives requesters the ability to transform the
procurement process into an efficient and streamlined process are:
Catalog Management
Shopping
Checkout
Requisition Tracking and Management
Desktop Receiving
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Cataloging Process
Internet Procurement module will hold all the items and details related to the items in
the form of a Catalog.
These catalogs will store the Sourcing information such as Blanket Agreements or
Catalog Quotations of suppliers where available, besides storing the Requisition
Templates. These information elements will be extracted from the definitions in Core
Purchasing module.
Users of Internet Procurement will be able to access items that are part of the Unified
Catalog hosted in iProcurement and generate Requisitions from these catalogs. However,
the items in a Catalog visible to each user are restricted by the Realm(s) attached to the
User, if any.
The cataloging process will be controlled by the Purchasing Administrator.
Uploading Catalog First Time: Loading Items into the Unified
Catalog
Define Catalog Server Loader Values window should be used for the initial loading of
item data into Internet Procurement unified catalogs.
Navigate to Oracle purchasing > SetUp > E-Catalog Admin > Loader Values
Clear the values in all Date fields in this screen (set to null) for initial load. Else the data
previous to the dates entered will be ignored for upload as the loader only goes back
and looks for things which have been updated since these dates.
In Category extract zone, click the following boxes: extract categories, template headers
(if you want to load blanket templates), perform load and write record. Specify the
output file name. Press Extract Categories button. This will kick off a concurrent process.
When that process finishes, continue with the Item Extract.
In the item extract zone, click the following boxes: contracts, "ITEM MASTER" (if you're
loading inventory items), template lines, (if you're loading blanket lines) perform load
and write record. Click on the Load Items button to fire off the concurrent process.
Subsequent Loads
After the initial load, following concurrent programs can be run in the given order:
Catalog Data Extract - Classifications
Catalog Data Extract - Items
Rebuild Catalog Item InterMedia Index
Any changes made in Item Master. Catalog Quotation /Blanket agreement or creation of
new item, Quotation /Blanket agreement or requisition template will be visible in
iProcurement only after running the Catalog loader process.
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Shopping Lists
Shopping lists contain items that you or your company frequently order.
There are two different kinds of shopping lists:
Personal My Favourites
You can create your own personal shopping list of favourite items that you frequently request
To expedite the selection process, you can order items from your list
Corporate Public
Corporate shopping lists are public
They contain requisition templates for frequently ordered set of items
You can order all the items on a corporate list or by selecting individual items off a list.
Can contain non-catalogue request items.
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Shopping Lists
Searching Items from Catalogue and Adding to Shopping Cart
Users can search the items available in the Item Catalogue from Home Page and click on
Go
Items can be searched by entering item description, supplier name, price, internal item
code or currency in the Search field. The percent sign (%) may be used as a wildcard
which takes the place of missing characters in the keyword.
Search results will show the relevant items with the list price defined in an Item Master
as the Price in case no Agreements / Quotations are defined for them.
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Shopping Cart Page
In Shopping Cart page, system defaults a quantity of one for each line. The user as
required can modify the same by entering the required quantity in the Quantity column.
Further, the user can add as many lines as required by using Return to Shopping link
which brings the user back to Shopping Page/ Catalogue Search Result page where
further search can be performed.
User as required can delete if he / she wishes to delete the requisition line by clicking on
the delete button.
After completing the requisition, the user can select one of the following options in the
Shopping Cart page:
Save User can save the items in the Shopping cart and opt for checkout process at a
later time. This generates a requisition number. The Shopping cart may be reopened for
completion of checkout steps by using Open Saved Cart feature in Shopping Cart page
Checkout This allows the user to enter detailed delivery and billing instructions, both
line specific or applicable to entire requisition.
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Requisitions Tracking and Management
In the home page, first five requisitions are displayed with Requisition number,
Description and Status.
Click on the Requisition number shows the requisition details and click on the status
shows the view action history of the requisition
Requisitions Page
In the Requisitions page, the user can view requisition status using various search criteria.
User needs to click on the View dropdown list box and select one of the following:
All My Requisitions
All My Groups Requisitions
The user can click the Go button to retrieve the relevant Requisitions as per the
selected criteria. The user can further select the desired Requisition by clicking on the
Select radio button for the relevant Requisition
Subsequently, the user can select any of the following actions for the selected
Requisition:
Copy To Cart
Cancel Requisition
Change
Complete.
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Managing Requisitions
Requisitions prepared by the Users can be amended either by the Users or by the
Approvers of the document or by the Buyer wherever necessary.
Where the Users who created the requisition want to amend the same, they can do so
any time until the requisition is converted into a Purchase Order / Release.
The approvers can amend only if the document is pending for approval with them.
Buyers can amend the requisition only after the requisition is approved and awaiting
further action in the Requisition Pool.
Cancellation of requisitions can be done only by the Requestor (Owner of the document)
or any person defined as a Buyer.
The Requestor can cancel only such requisitions which have not been converted into a
Purchase Order / Release. Once converted, only the Buyer can cancel the Purchase
Order / Release and also optionally cancel the underlying Requisition.
Amendment / Cancellation of Requisitions
Using the My Requisitions in Home Page / Requisition page in iProcurement, users will
identify the requisitions to be amended or cancelled.
Following control actions are available to the users:
Copy To Cart
Change
Cancel Requisition
Complete
Receiving in iProcurement
Oracle i-Procurement allows users to record receipt of goods and services they receive
i-Procurement automatically records the receipt transaction
Only the master can record the receipt against the Requisition
If the item requires a receipt, it is important that you record the receipt online, as it will
have an impact on the matching and approval of the supplier invoice
In Receiving we can use Express receiving also
Through iProcurement we can return the material, make some corrections on the
receipt.
Procurement Cards (P-Card)
P-Cards are corporate credit cards assigned to use when requisitioning items from
suppliers
P-card defaults on requisition in iProcurement
Purchase Order with P-card created in Purchasing
Supplier validates P-card and processes the Order
Card Issuer Validates P-card and invoices payables
Payables validates P-card invoices
P-Card Flow-Invoice
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