DRRM Workshop Day 2 Cluster 3

DRRM ORIENTATION and
PLANNING WORKSHOP
Disaster Risk Reduction and Management Office
Tagaytay International Convention Center, Tagaytay City
September 9-11, 2014
Disaster Risk Reduction and
Management in DepEd
We contribute to school resilience by:
Division
DRRMO
Office
Regional
Schools
Office
Serving as Focal Point

DEPARTMENT OF EDUCATION 3
Monitoring of hazards and

emergencies
Providing real-time data on the

effects of hazards and emergencies
How and why we do DRRM?
NDRRMC DepEd Education Cluster
Concerned
DRRMO
Offices in
DepEd
Regional
DRRM Focal
Local Local
DRRMC Education
Division Cluster
DRRM Focal
Schools
D.O. No. 50 s. 2011 defined the DRRMO functions
Policy, Coordination Information Capacity

Planning and Management Building
Research
The creation of policies improves our capacity to
implement DRRM in DepEd
Serve as the clearinghouse for

all DRRM-related transactions
including production and
issuance of EiE/DRRM
modules, distribution of school
kits, and offering of emergency
Policy, Coordination aid or assistance;Capacity
Information
Planning and Management Building policy
Develop and recommend
Research standards and actions to
DepEd management on
DRRM/EiE/CCA and policy
actions to enhance the DepEds
resilience to disasters;
DRRMO coordinates information with and among
Government & Non-government partners
Act as the focal point for DepEd in
planning, implementing,
coordinating and monitoring of
activities related to
DRRM/EiE/CCA;
Initiate and coordinate cooperation
and collaborative activities with
NGAs, NGOs and CSOs, inter-
Policy, Coordination Information
agency and cluster Capacity
groupings such
Planning and Management
as NDRRMC Education Building
Cluster,
Research among others, which are
concerned with DRRM/EiE/CCA;
Create and operate an Emergency
Operation Center (EOC) which will
serve as the Departments
operating and responding facility
during disasters;
DRRMO coordinates information with and among
Government & Non-government partners
Represent DepEd in NDRRMC

meetings (Education Cluster lead
& Protection Camp Coordination
and Management (PCCM)
Cluster member); and
Act as convenor and Secretariat
of the Education Cluster
Coordination Information Capacity
Education Cluster Members:
Management Building
DRRM ROLES AND
RESPONSIBILITIES of
REGIONAL OFFICES and
FOCAL PERSONS
Prevention and Mitigation
Regional Office Regional DRRM
Focal Person
Monitor the implementation of Request reports from the division
prevention and mitigation programs and DRRM focal person regarding
policies implementation of prevention and
mitigation activities
Issue policy on the conduct of Ensure that policies are communicated
prevention and mitigation measures to all concerned divisions
Conduct policy research in DRRM Support the creation of DRRM policies
implementation
Maintain close coordination with Serve as point person for the Regional
Regional DRRMC Office
Orient Regional Personnel on DRRM
Spearhead DRRM training/s or
workshop/s for Division
Preparedness
Regional Office
Regional DRRM
Coordinator
Focal Person
Ensure conduct of drills in the Request reports from Division
Regional Office DRRM focal person regarding
implementation of preparedness
activities
Collaborate with partner Serve as the point person for
organizations and RDRRMC collaborations
Maintain relevant and updated Ensure that the directory of Division
emergency hotlines and directory of DRRM focal persons is updated
Division DRRM focal persons
Disseminate disaster preparedness Ensure that the communication
measures to divisions reaches all concerned Division Offices
Organize DRRM team for EOC Initiate inter-cluster coordination
activation under the supervision of RD
Preparedness

Focal Person
Capacity building for Regional Spearhead capacity building
Personnel activities
Integrate DRRM in the Regional

Education Development Plan (REDP)
Response
Regional Office
Regional DRRM
Coordinator
Focal Person
Monitor
Monitorthe
theeffects
effectsofofhazard
hazard; Request for and consolidate
Coordinate with RDRRMC on RADAR reports from Division Offices
response needs and activities;
Coordinate
Prepare forwith
possible
RDRRMC deployment
on Serve as the point person for the
and provision
response needs andof resources;
activities Regional Office
Consolidate and validate
Prepare for possible
monitoring reports; deployment Monitor needs of Regional and
and provision
Activate of resources
EOC Division Offices
Consolidate and validate monitoring Serve as the point person for

reports consolidation and validation of reports
to be submitted to DRRMO
Activate and lead the EOC Coordinate EOC under the
supervision of the RD
Recovery and Rehabilitation
Regional Office
Regional DRRM
Coordinator
Focal Person
Assist in the conduct of detailed
Assist
Damagein the conduct of detailed
Assessment; Participate in the conduct of Post-
Post-Disaster Needs Assessment Disaster Needs Assessments in critical
Monitor implementation of
areas and coordinate results to
recovery and rehabilitation plans;
DRRMO
Consolidate and validate recovery
Monitor implementation
and rehabilitation of recovery
reports. Monitor and report to DRRMO the
and rehabilitation plans status of Divisions in recovery and
rehabilitation phase
Consolidate and validate recovery Serve as the point person for
and rehabilitation reports consolidation
DRRM ROLES AND
RESPONSIBILITIES of
DIVISION OFFICES and
FOCAL PERSONS
Prevention and Mitigation
Division Office Division DRRM
Focal Person
Ensure that all schools have established Forward advisories from the DRRMO
Early Warning Systems and Regional Office to School Heads,
school focal person,
Monitor the conduct of hazard
Spearhead the conduct of risk mapping and risk assessment in
assessment in all schools schools
Communicate risk assessment
results to DepEd offices
Maintain close coordination with Local Serve as the point person for
DRRMC collaborations with Local DRRMC
Close monitoring of safe site selection
and construction of new school buildings
Orient Division Personnel on DRRM
Preparedness
Focal Person
Ensure the regular conduct of drills Monitor the conduct of drills in
in all schools and Division Office schools
Identify Temporary Learning Maintain a list of possible TLS
Spaces and alternative delivery and coordinate the need for ADM
modes of education to concerned offices in the DO
Disseminate and maintain relevant Ensure emergency hotlines are
and updated emergency hotlines maintained and updated
Collaborate with partner Serve as the point person for
organizations and P/M/CDRRMC on collaborations
the conduct of Preparedness activities
Disseminate and implement Ensure that the communication
disaster preparedness measures to reaches all schools in the division
schools
Preparedness
Focal Person
Organize DRRM team for EOC Initiate inter-cluster
activation coordination under the
supervision of SDS
Ensure availability of updated Ensure the availability of
baseline data of all schools baseline data of all schools
Capacity building for Division Spearhead capacity building

Personnel, School Heads and activities
Teachers
Integrate DRRM in the Division
Education Development Plan
(DEDP)
Response
Focal Person
Monitor class suspensions and
Monitor the effects of hazard report such to Regional Office
Collate and submit RaDAR to

Regional Office
Recommend possible class Ensure implementation of EO

suspensions to the local 66 (s.2012)
DRRMC chair
Coordinate with Local Serve as the point person for
DRRMC on response needs collaborations
and activities
Response
Focal Person
Prepare for possible deployment Monitor needs of the Division Office
and provision of resources and schools
Prepare monitoring reports Provide real-time updates to
Regional Office and DRRMO during
incidents and disasters
Activate EOC Coordinate EOC under the
supervision of the SDS
Monitor and assess possible Provide updates to Regional Office
escalation of situation that may and DRRMO
aggravate impact on learners,
personnel and DepEd properties
Establish Temporary Learning Coordinate TLS needs and other
Spaces in affected schools related assistance
Recovery and Rehabilitation
Focal Person
Participate in the recovery &
Prepare, implement, and monitor rehabilitation planning initiatives
recovery and rehabilitation
Track and report the progress of
recovery & rehabilitation initiatives to
Regional Office
Spearhead the conduct of detailed Report/coordinate Post-Disaster
Post-Disaster Needs Assessment Needs Assessment to Regional Office
Facilitate the provision of assistance to
affected Division Personnel and schools
Monitor schools used as Evacuation Report and update Regional Office
Centers on demobilization of ECs
Recommend class resumption Monitor and report class resumption
to Regional Office
PLANNING WORKSHOP
COORDINATION
PROTOCOL
The coordination of early warnings allows recipients
to get ready for the hazard
NDRRMC DepEd DRRMO

Advisory
DepEd field offices

LDRRMC (Region/Division
Advisory DRRM Focal Persons)
Schools
Pre-school
Elementary
Secondary
Upon receipt of advisory the field offices should
monitor the suspension of classes as per EO 66 s.2012
Schools Schools
Schools Pre-school Pre-school
Pre-school Elementary Elementary
Secondary Secondary
Class
Suspension EO 66 (2012)
LGU
Signal No 1 Signal No 2 Signal No 3
Coordinate needs and damages to
appropriate agencies to facilitate rapid response
NDRRMC Education Cluster

DepEd
Advisory
SitReps DRRMO E
DepEd Support
LDRRMC DepEd field offices O Services
PFSED
Advisory (Region/Division
SitReps DRRM Focal Persons) HNC
AAS
C Personnel
IMCS
Comm Unit
Schools
Pre-school
Elementary
Secondary
Activation of EOC at the appropriate level
depends on affected areas
DIVISION
2 or more schools
REGION
2 or more divisions
CENTRAL
2 or more regions
DepEd EOC Activation facilitates rapid
coordination and response during disasters
Coordinates and monitors

over-all effects of disasters/
emergencies to DepEd
Coordinates response needs

to members of education
cluster and NDRRMC
Generates consolidated report

for DepEd management and
external partners
Roles and responsibilities of DepEd Units/Offices
in the EOC
- DISASTER
DRRMO
in the EOC
DISASTERS
AAS Admin DRRMO PFSED COMM
in the EOC
DISASTERS
Personnel ICT IMCS HNC Finance
in the EOC
DISASTERS
OPS Personnel ICT IMCS HNC Finance
INFORMATION
MANAGEMENT
PROTOCOL
What do we monitor and report?
Hazard Advisories and Occurences NDRRMC OpCen

PAGASA
PHILVOCS
Nature of Incident MGB
Class suspension (EO66, 2012) LGU

DepEd field offices
Class resumption
Status of personnel DepEd field offices
Damages to school property
What do we monitor and report?
Pre-Disaster During disaster Post-disaster
Advisories and Status of offices Status of offices

incidents and personnel and personnel
Baseline data tracking tracking
Preparedness Class suspensions Class resumption
measures Schools used as Evacuation
undertaken, evacuation centers centers
number of advised Related events Damages and
schools needs (Rapid and
Pre-emptive validated
evacuation centers assessment of
damages and
needs)
Interventions
Rehabilitation and
recovery plan
How can we communicate?
Rapid Damage Assessment Report
School ID _____________
Incurred Damages because of (type of hazard)

(Yes/No)
Number of Totally Damaged Classrooms
(Needs to be Replaced)
Number of Classrooms with Major Damage
(Needs major repair)
Number of Classrooms with Minor Damage
(Needs minor repair that can be repaired by school)
Number of Makeshift Classrooms Needed
(For class resumption)
Number of Classrooms Used as Evacuation Center for
(type of hazard) (From Day 1)
Are there still evacueess 3 days after the hazard?
(Yes/No)
Submitted by:
Signature _____________
Full Name _____________
Position _____________
Date _____________
Contact Number _____________
Sample Consolidated RADAR
Schools Number of
Number of Totally Partially Partially
Total number with makeshift
Region schools damaged damaged damaged
of schools reported CLs
with report CLs (Major) (Minor)
damages needed
IV-A 3,392 3,392 832 930 2,336 0 0
IV-B 2,103 2,103 16 5 30 0 0
V 3,798 3,798 1,255 1,274 4,578 0 0
NCR 768 768 43 26 223 0 0
Glenda Timeline
Glenda landfall
July 15
Total affected schools based on track: 25,858 (117 divisions)
July 25 First round of Glenda RADaR Submissions
Final round of Glenda RADaR Submissions

Aug 11
Total schools with damages: 2,473 (53 divisions)
Revised assessment template (Repair Protocol)
Aug 27
approved
PFSED workshop on revised assessment template,
Sept 3
and Engineer assignments and timelines
Start of assessment of Glenda damages
Sept 4
Total schools assessed: 165
Sept 8 Total schools assessed: 440
PLANNING WORKSHOP
PLANNING WORKSHOP
RISK ASSESSMENT
Risk Assessment
What would happen if a hazard

event occurred?
What would be the consequences of

the event in terms of lives, health,
infrastructure, and/or the ongoing
school operations?
(INEE, 2009)
Risk contributors
Risk Hazard Vulnerability
DISASTER
Capacity
Steps in Risk Assessment
List down
Assess the Enumerate
the Identify the
hazards the
potential vulnerabilities
frequency of capacities
hazards that
occurrence that help
that the and severity contribute to
reduce the
school of impact the risk
risk
faces
What are the hazards in your area?
Natural Human-induced
Typhoon Armed conflict
Flood Fire
Storm surge Structural collapse
Tsunami Crimes
Landslide Security threat
Earthquake
Volcanic eruption
What are the hazards experienced by schools?
What are the vulnerabilities reported by
schools?
Region Region Grand
Vulnerabilities NCR Region V
IVA IVB Total
Absence of Security Personnel 35 315 128 321 799
Accident prone area (vehicular accidents) 41 113 51 74 279
Armed Conflict / Civil Disorder 4 40 48 165 257
Big trees surrounding the buildings 31 167 129 106 433
Cultural / Individual Differences 9 10 2 10 31
Faulty Electrical Wirings 59 209 36 176 480
Improper waste management and sanitation 15 80 45 77 217
Incomplete / destroyed perimeter fence 40 438 221 356 1,055
Incomplete / unavailable drainage system 17 112 35 51 215
Insufficient knowledge on DRR (drills, implementation, policies, etc.) 3 3 6
Issues regarding personal safety of students and school personnel (presence of by-standers, perpetrators, etc.) 19 54 15 65 153
Ongoing human activities near the school (mining, fishing, road construction, etc.) 7 79 59 66 211
School is situated far from the city / neighborhood (inaccessible / far flung area) 8 100 74 112 294
School is situated in a thickly populated neighborhood or a depressed area 68 238 110 146 562
School is situated near / on a land mass or is a catch basin 35 230 234 306 805
School is situated near a body of water / dam 39 240 283 328 890
School is situated near the national highway 18 75 34 33 160
Unavailable entrance / exit points; Narrow and / or slippery pathways 20 30 8 3 61
Unstable building structure / damaged or lacking facilities 70 321 173 351 915
Unstable peace and order 1 5 4 10
Violence / crime against school property and personnel 46 188 120 308 662
Grand Total 582 3,044 1,808 3,061 8,495
DEPARTMENT OF EDUCATION
Top five vulnerabilities in NCR
Top five vulnerabilities in Region 4-A
Top five vulnerabilities in Region 4-B
Top five vulnerabilities in Region 5
What are the vulnerabilities of your schools?
Pillar 1: Safe School Facilities

Clogged canals in the surrounding environment.
The school has no functional drainage system
Several infrastructures are already old
Pupils from far flung places who walk along the highway.
Narrow pathways can only accommodate pedestrian and
motorcycle
Destroyed/malfunctioning electrical facilities/wirings.
School exposure to chemicals from surrounding
farms/industries
Termite infestations of school buildings
Limited open space
What are the vulnerabilities of your schools?
Pillar 2: School Disaster Management

School is located in a busy street/near the highway.
Limited access to transportation.
The school is in a remote area where police/firetrucks could not
immediately respond to emergencies
No contingency plan or if there is any, people are not aware or
they are not properly informed
There are no trainings and/or knowledge on safety and
precautionary measures.
Pillar 3: Risk Reduction and Resilience Education

Lack of DRRM learning materials
What are your interventions?
Are there available interventions for children in

difficult circumstances?
Is there sufficient knowledge on hazards,
vulnerabilities and risks?
Is there any form of early warning mechanism for
schools?
Is there a focal person assigned from region to
school? Is this focal person actively engaged in
all DRRM phases?
What are your interventions?
Is there sufficient access to media facilities for

weather advisories and updates?
Are there available interventions for children in
difficult circumstance?
Is there sufficient knowledge on hazards,
vulnerabilities and risks?
Is there any form of early warning mechanism for
schools?
Is there focal persons assigned from region to
school? Are these focal persons actively engaged in
all DRRM phases?
RISK ASSESSMENT
WORKSHOP
Risk Assessment Template
What are the On the average, how What are the factors What are the existing
hazards many schools that could increase interventions to
experienced by experienced the the negative effects of address the possible
the schools? reported hazard? hazards? effects of hazards?
(1) (2) (3) (4)
THANK YOU!

DRRM Workshop Day 2 Cluster 3

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DRRM Workshop Day 2 Cluster 3

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DRRM ORIENTATION and

Serving as Focal Point

Monitoring of hazards and

Providing real-time data on the

Policy, Coordination Information Capacity

Serve as the clearinghouse for

Represent DepEd in NDRRMC

Regional Office Regional DRRM

Integrate DRRM in the Regional

Consolidate and validate monitoring Serve as the point person for

Capacity building for Division Spearhead capacity building

Collate and submit RaDAR to

Recommend possible class Ensure implementation of EO

NDRRMC DepEd DRRMO

DepEd field offices

NDRRMC Education Cluster

Coordinates and monitors

Coordinates response needs

Generates consolidated report

AAS Admin DRRMO PFSED COMM

AAS Admin DRRMO PFSED COMM

Personnel ICT IMCS HNC Finance

AAS Admin DRRMO PFSED COMM

OPS Personnel ICT IMCS HNC Finance

Hazard Advisories and Occurences NDRRMC OpCen

Class suspension (EO66, 2012) LGU

Status of personnel DepEd field offices

Damages to school property

Pre-Disaster During disaster Post-disaster

Advisories and Status of offices Status of offices

Incurred Damages because of (type of hazard)

IV-A 3,392 3,392 832 930 2,336 0 0

IV-B 2,103 2,103 16 5 30 0 0

V 3,798 3,798 1,255 1,274 4,578 0 0

NCR 768 768 43 26 223 0 0

July 25 First round of Glenda RADaR Submissions

Final round of Glenda RADaR Submissions

Sept 8 Total schools assessed: 440

What would happen if a hazard

What would be the consequences of

Risk Hazard Vulnerability

Typhoon Armed conflict

Storm surge Structural collapse

Landslide Security threat

Pillar 1: Safe School Facilities

Pillar 2: School Disaster Management

Pillar 3: Risk Reduction and Resilience Education

Are there available interventions for children in

Is there sufficient access to media facilities for

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