Orientation

Purchasing
A. F. Ferguson & Co

Copyright © 2007, Oracle. All rights reserved.

Agenda:

•Master Data Structure

•Oracle Procure to Pay Cycle
•Purchasing Document Flow
•Types Of Requisitions
•RFQ and Quotations
•Purchase Orders
•Type of Purchase Items
•Integration with other Modules

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 Master Data Structure

Data Salfi Textile Island Tata Textile Tata Energy

Structure Ltd Textile Ltd Ltd Ltd
Charts of X X X X
Account

Item Code / X X X X
Structure
Supplier X X X X
Master(Refer
TM)
Customer X X X X
Master

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 Oracle Procure to Pay Process

Demand Source

Purchase Request for Supplier

Quotation
requisition quote (RFQ)

Order Receive Pay

Purchase order Receipts Payment

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 Purchasing Document Flow

Requisition

RFQ

Quote

Receiving

PO

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 Types of Requisition

•Purchase Requisition
•Imported Requisition
•Min-Max Planning
•Re-Order Point Planning
•Paper Requisition

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 Source: RFQs and Quotations

AutoCreate Supplier
from
Requisition

Print/Send RFQ

Quotation
RFQ

Manual

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 Quotations

Request for quotations

Supplier 1 Supplier 2 Supplier 3 Supplier 4

Quote repository

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 Types of Purchase Orders

• Standard Purchase Orders

• Blanket Purchase Agreements
• Planned Purchase Orders

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 Purchase Order Types Summary

Standard Blanket Planned

Purchase Purchase PO
Order Agreeme
nt
Terms and Conditions Yes Yes Yes
Known

Goods or Services Yes Yes Yes

Known
Pricing Known Yes Maybe Yes
Quantity Known Yes No No
Delivery Schedule Known Yes No Yes

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 Standard Purchase Orders Terms and
Conditions

Special Conditions
Terms
• Confirming Order
• Payment
•Acceptance Required
• Freight
• Carrier

Notes
• Supplier
• Receiver

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 Supplier Document Attachments

Attachment Type Supported

Notes to Supplier
Long/Short Text
Files (e.g. MS Word, Drawings)
URLS
ZIP files

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 TATA Industries

Processing a PO :
• Approval
• Receiving Transaction (GRN)
• Inspection (if applicable)
• Deliver/Inventorization

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 TATA Industries

Purchase Items:
• Inventory Items
o Raw Materials (Cotton, Fiber)
o Stores and Spares
o Packing Material

• Expense Items
o Stationary
o Service Items
• Fixed Assets

Integration with other Modules:

• Inventory
• Payables
• Fixed Assets

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 Approval Hierarchy

• Positions
• Approval Groups
• Approval Assignments

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 Process Documentation

• Mill Purchases
• Head Office Purchases & Utilities
• Cotton Purchase
• Purchase of Fiber (Local)
• Import of Cotton / Fiber

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