FB-024-3:2012 OFFICE
ADMINISTRATION SUPERVISION
C04 - STAFF ADMINISTRATION
Learning Objectives
At the end of lecture today, you will be able to:
• Understand company policy and procedure on
staff administration
• Identify related labour law and their
enforcements.
• Explain the elements of organisation chart and
chain of command.
• Understand organisation behaviour and its key
elements in workplace.
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Organisational structure
Functional structure
• Each portion of the organization is grouped according
to its purpose.
• Advantage
– works very well for small businesses in which each department
can rely on the talent and knowledge of its workers and
support itself.
• Disadvantage
– The coordination and communication between departments
can be restricted by the organizational boundaries of having
the various departments working separately.
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Organisational structure
Functional structure
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Organisational structure
Divisional structure
• Used in large companies that operate in a wide
geographic area or have different types of products or
market areas.
• Advantages
– Needs can be met more rapidly and more specifically;
– Able to assign different sales teams to handle different
geographic areas
• Disadvantages
– Communication is inhibited because employees in different
divisions are not working together.
– Divisional structure is costly because of its size and scope.
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Organisational structure
Divisional structure
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Organisational structure
Matrix structure
• A hybrid of divisional and functional structure.
• Advantage
– efficient information exchange and increased
motivation.
• Disadvantage
– internal conflict and complexity because most areas
of the company will have a dual management
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Organisational structure
Matrix structure
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Centralisation
Centralisation
• A centralised structure will keep the decision making
power at the top of the hierarchy, which normally in
headquarter.
• Organisation does not delegate to local or lower levels.
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Centralisation
Centralisation
• The advantages of centralised structure are:
– Consistent policies, greater control and standardised
procedures.
– Quicker decision making.
– Branches are identical, so customer knows what to expect.
– Tight financial control
Decentralisation
Decentralisation
• A decentralised structure delegates power and
authority to make decision from head office to lower
and local levels.
• This structure has less uniformity.
• Usually decisions are made in relation to local
circumstances.
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Decentralisation
Decentralisation
• The advantages of decentralised structure are:
– Empower local managers.
– Local knowledge may benefit sales and promotions
– Reduces day to day communication with head office.
– Respond to customer demands faster.
– Improved motivation and performance.
Organisation Behaviour
Types of organisation behaviour
• Micro-organizational behavioral studies focus on
individual and group dynamics within an organization.
• Macro-organizational behavioral research steps back
and looks at an organization as a whole.
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Key Elements of Organisational Behaviour
in the Workplace
Leadership Culture
Company Methods of
Structure Communication
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Diversity Ethics
Globalisation Technology
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Summary
• Company Policy and Procedures
• Standard Operating Procedures
• Labour Law and Their Enforcement
• Organisational Chart
• Organisation Behaviour
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Q: What is delegation?
A: Delegation is the act of passing down authority from supervisor to
subordinate
Assignment Sheet
• Keep all the Information Sheet and any other reading
materials
• Read the questions in the Assignment Sheet
• You have ONE (1) Hour to answer all the questions
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