Management

Committee Meeting
(Elementary)
Hacienda Gracia Resort
May 16, 2018
Feedbacks on the
Checking of Forms
Celia R. Lacanlale, Ph.D.
CID Chief
“Productivity and efficiency
can be achieved only step
by step with sustained hard
work, relentless attention to
details and insistence on the
highest standards of quality
and performance.”
~J. R. D. Tata
 Inconsistencies in the
Checking of Forms
Incorrect/ Incomplete names of
mother/ father/ guardian
Incorrect age in LIS/ SF9/
SF10/ SF1
No birth certificates
Inconsistency in attendance
(SF2/SF9)
Technical Assistance Provided
Refer to BC and open/ edit data
in LIS
Refer to BC and check
computation properly using
DepED guidelines
Advise teachers to personally
supervise request of BC through
the assistance of LGUs or source
out from the canteen funds
Double check attendance by
matching SF2 with other SFs
 Inconsistencies in the
Checking of Forms
Incomplete/ Incorrect
names of students
Incorrect data in LRN/ SF9/
SF 10/ SF1
Data on SF don’t tally
Submitted BCs are
Baptismal/ Municipal
Technical Assistance Provided
Refer to the BC and correct
inconsistencies in all SFs
Refer to BC and other SFs/
Regularly check/ update the
LIS/ Ask assistance from the
LIS/ ICT Coordinator
Double check on the data in
SFs
Advise parents to secure NSO
or PSA copy
 Inconsistencies in the Technical Assistance Provided
Checking of Forms

Incorrect LRN in LIS/ SF9/ Check on the LIS/ Contact Div.

SF10/ SF1 Planning Office/ Ask school
LIS/ICT Coordinator
Without SF10 Adviser must coordinate and
constantly follow up with learner’s
previous school
Inconsistency of birthdate Refer to the BC and correct all
encoded in LIS/ SF9 inconsistencies in the SFs

Problems on capitalization Follow capitalization rules

 Inconsistencies in the Technical Assistance Provided
Checking of Forms
Lack supporting Adviser checks on the document at
documents (No BC/ SF10, the start of the SY and regularly
etc.) follow up from previous school
Inconsistent no. of school Double check SF 2 and match with
days (SF9/ SF2) SF9/ SF10
Unupdated LIS Regularly update data on LIS/
watch out for updates from the LIS/
Planning Office/ Ask ICT/ LIS for
any update
Inconsistency of data in Refer to the BC
 Inconsistencies in the Technical Assistance Provided
Checking of Forms
Incorrect data in SF5 Double check data for
consistency
Incomplete data in LRN/ Refer to BC and ask
SF9/ SF10 learners/parents for other vital
info
Failure to open LIS Ask assistance of LIS/ ICT
coordinator
No LRN Ask assistance from the school
LIS/ ICT Coordinator or the
Division Planning Office
 Inconsistencies in the
Checking of Forms
SFs are not LIS generated but
downloaded from other sites/
sources
Incorrect name extensions in
LIS
No interventions made on
failing grades especially in the 8, s. 2015
4th Quarter
Technical Assistance Provided
Advise teachers to download
authorize forms from the LRMDS
or DepEd Portals
Follow existing legal rules/
guidelines governing name
extensions
Advise teachers to follow DO No.
Interventions must be given on the
5th week of every quarter and
before and at the end of the
 Inconsistencies in the Technical Assistance Provided
Checking of Forms
Incorrect remarks on Advise teachers that Remarks
promotion and retained for Gen Average must be
(SF9/ SF10) Promoted and Passed for each
subject area
SF9/ SF10 unsigned by Teachers and school heads
advisers and school heads must regularly sign and
distribute SF9
Failure to regularly Advise teachers and school
distribute SF9 as shown by heads to regularly issue SF9
unsigned parents and teachers conduct home
 Inconsistencies in the Technical Assistance
Checking of Forms Provided
Erasures on SF9/ SF10 Advise teachers to always
which were not also sign any erasure on all
countersigned by forms
adviser or school head
Double LRN Ask assistance from the
LIS/ ICT Coordinator or
from the Division Planning
Office
 Inconsistencies in the
Checking of Forms
In some schools only LIS/ ICT Teachers and LIS/ICT coordinators
Coordinators have the
authority to open the LIS
Lack of orientation in school
on LIS use
Technical Assistance
Provided
must sit together to update and
check on the correctness of the
data in the LIS and SFs
Schools may conduct LAC
sessions on the SFs. Grade 7 and
Kinder teachers must be given
enough and proper orientations
since they first upload the data of
learners
 Inconsistencies in the
Checking of Forms
Unable to edit the LIS
Use of red and blue ink for
MAPEH Components and for
Failed Remarks in SF9 and
SF10
No Certificate of
Completion in Kinder for
Grade 1 pupils
Technical Assistance Provided
Ask the assistance of the LIS/ ICT
Coordinator or the Division
Planning Office
Remove the general average
Advise teachers to use only black
ink
Advise parents to reenroll children
in Kinder
 Inconsistencies in the Technical Assistance Provided
Checking of Forms

Promoted pupils in Kinder, Now safe because of DepEd Order No.

who are not 5 yrs. old until 20, s. 2018, Amendment to DepEd Order
August 31 No. 47, 2016 (Omnibus Policy in Kinder,
Cut-Off Age Policy)
Change of name of pupil (BC Write the Region Legal Office for change
with annotation) of name to correct past data/entry for
higher grades. Schools then will be given
certification/authorization to change
student’s record/school record. But for
Kinder, there is no need to write RO.
 Inconsistencies in the
Checking of Forms
Grades of transferred in are not
reflected in SF 137
One school had moving up
ceremony before checking of
forms
Inconsistent REMARKS in cards
(Promoted or Passed ?)
General Average: Passed or
Promoted?
Technical Assistance Provided
Adviser to include grades in the SF 137
Referred the matter to ASDS and principal was
advised to explain in writing.
DepEd Order No. 74, s. 2012- Remarks:
Promoted, All components and Final Grade of
MAPEH are reflected.
DepEd Order No. 8, s. 2015- Remarks: Passed,
Failed; Final Rating of Subjects until MAPEH
(page 14), however, quarterly grades are
reflected (?) General Average: Promoted or
Retained (to be consistent with SF 9)
 Inconsistencies in the
Checking of Forms
Grade 9 student with failing
marks in Grades 7 & 8
For confirmation of
Transferred-in learner
Request to enroll learner
without any documents
presented
Request unenroll learner
Technical Assistance
Provided/Action Taken
(SH-Responsible Person)
Referred to ASDS for corrective action
(summer class or repeat the grade level)
Advised to request confirmation of
learner from originating school in the LIS
Temporarily enrolled, advised to request
docs from originating school
Request not allowed
 Inconsistencies in the
Checking of Forms
Request for correction of Learner’s
Basic Profile
Request for correction of Learner’s
Basic Profile which resulted to
merging due to multiple LRN
For confirmation of Transferred-in
learners from private schools with
unsettled obligation
Resolution of enrolment with transfer A video tutorial was provided to address the
dispute
Technical Assistance
Provided/Action Taken
(SH-Responsible Person)
Approved/Disapproved
Approved/Disapproved
Advised to request confirmation of learner
from originating school in the LIS but has to
tick box informing the receiving school that
the learner has outstanding obligations
issue
 Inconsistencies in the Technical Assistance
Checking of Forms Provided/Action Taken
(PU-Responsible Person)
No School Head Account Assigned SH account
Can’t access School Head Reset password
Account
No School System Assigned School System
Administrator Account Administrator Account
Can’t access School System Reset password
Administrator Account
 Inconsistencies in the
Checking of Forms
School Head’s Name
-not appearing in the School
Form
-Incorrect in the School
Form
Request for LRN Approval
Technical Assistance
Provided/Action Taken
(PU-Responsible Person)
Assigned School Head Account
Changed personnel name in the
School Head account (LIS),
changed personnel name in the
school profile (EBEIS)
Approved/Disapproved
 Inconsistencies in the Technical Assistance
Checking of Forms Provided/Action Taken
(PU-Responsible Person)

Change Request:
- Inelligible for Approved/Disapproved
Enrolment Approved/Disapproved
- Enrolment with gap A video tutorial was
- Correction of Grade provided on how to request
Level
Areas for
Improvement
• Issue division memo to set standards
• SHs to regularly check SFs quarterly
• Proper orientation of the SCC on what
to check and how to extend TA
• Conduct school checking to minimize
errors/have zero-error
• SHs/teachers must ensure the
availability of needed documents to
officially enroll pupils
•To avoid corrections in the SF10
and SF 9, correct order of subjects
must be observed (cards)
• For SHs, network to LGUs and other
partners to secure the PSA BCs of
school children within 30 days of the
opening of classes or before the
opening (higher grade levels)
• Follow timeline in the submission of
reports (SF4-6) & SCRF 1
 Assignment
•SF 4-Monthly Learner
Movement and Attendance
Report
•SF5- Report on Promotion
•SF6-Summarized Report on
Promotion and Level of
Proficiency
“Patience Is Not the Ability to
Wait: Patience is to be calm no
matter what happens,
constantly take action to turn it
to positive growth opportunities,
and have faith to believe that it
will all work out in the end while
you are waiting.”
― Roy T. Bennett, The Light in the
Heart