MANAGEMENT

INFORMATION
SYSTEM
 Member Names
Name Roll NO.

Md. Zahid Patel 3364

Pallav Athare 3359

Vishnu Viswanath 3408

Gurpreet Singh Deol 3314

Vinesh Nair 3353

Chandresh Patel 3363

Sam C Vadavana 3413

Introduction
 When information systems are designed to provide information
needed for effective decision making by managers, they are called
management information systems. MIS is a formal system for
providing management with accurate and timely information
necessary for decision making.

 Management Information Systems (MIS) is the term given to the

discipline focused on the integration of computer systems with the
aims and objectives on an organisation.

 MIS is concern with processing data into information.

 Which is communicated into organisation for appropriate decision-

making.
 Computers are important for more qualitative , quantitative, data
collection, storage and retrieval.
 Data collection involves the use of IT comprising : Computers,
& Telecommunication networks (E-mails, Voice Mails, Internet,
& Telephone)
 A combination of IT is used : Telephone, Computer, Processor, Printer
etc.
 This saves a lot of time and money for security of data.
 It provides effective and efficient coordination between departments.
 A management information system is an integrated man – machine
systems that provides information to support the planning and control
function of manager in an organization .
 The out put of an MIS is information that sub serves managerial
functions. When a system provides information to persons who are not
managers, then it will not be considered as part of an MIS .
 Generally, MIS deals with information that is systematically and
routinely collected in accordance with a well-defined set of rules. Thus,
and MIS is a part of the formal information network in an organization.
 Information that has major managerial planning significance is
sometimes collected at golf courses. Such information is not part of
MIS, how ever, one- shot market research data collected to gauge the
potential of a new product does not come with in the scope of an MIS
by our definition because although such information may be very
systematically collected it is not collected on a regular basis.
 Generally, MIS is concerned with planning and control. Often there are
elaborate systems for information that assists operations.
 Generally MIS has all the ingredients that are employed in providing
information support to manager to making planning and control
decisions. Managers often use historical data on an organization’s
activities as well as current status data make planning and control
decisions.
History
 The Concept of management information systems originated in the
1960s and become the byword of almost all attempts to relate
computer technology and systems to data processing in business .

 During the early 1960s , it became evident that the computer was
being applied to the solution of business problem in a gradually
fashion, focusing almost entirely on the computerization of clerical
and record – keeping tasks.

 The concepts of management information systems was developed to

counteract such in efficient development and in effective use of the
computer.

 The MIS concepts is vital to efficient and effective computer use in

business of two major reasons:
1) It serves as a systems framework for organizing business computer
applications. Business applications of computers should be viewed as
interrelated and integrated computer – based information systems and
not as independent data processing job .

2) In emphasizes the management orientation of electronics information

processing in business . The primary goal of computer based
information systems should be the processing of data generated by
business operations.
Applications
 With computers being as everywhere as they are today, there's hardly any
large business that does not rely extensively on their IT systems.

 MIS systems can be used to transform data into information useful for
decision making.

 MIS systems provide a valuable function in that they can collect into logical
and consistent reports unmanageable volumes of data that would otherwise
be broadly useless to decision makers.

 MIS systems can also use these raw data to run simulations – hypothetical
scenarios that answer a range of ‘what if’ questions regarding alterations in
strategy.
 MIS provide a valuable time saving benefit to workforce.

 While MIS systems are extremely useful in generating statistical

reports and data analysis they can also be of use as a Management
by Objective (MBO) tool.

 MBO is a management process by which managers and

subordinates agree upon a series of objectives for the subordinate
to attempt to achieve within a set time frame.

 The aim of these objective is to provide a set of key performance

indicator to identify the performance of a employee or a project.

 In tracking these performance it is important to use MIS system.

Advantages
 It Facilitates planning : MIS improves the quality of plants by
providing relevant information for sound decision – making .
Due to increase in the size and complexity of organizations,
managers have lost personal contact with the scene of operations.

 In Minimizes information overload : MIS change the larger

amount of data in to summarized form and there by avoids the
confusion which may arise when managers are flooded with
detailed facts.

 MIS Encourages Decentralization : Decentralization of authority

is possibly when there is a system for monitoring operations at
lower levels. MIS is successfully used for measuring
performance and making necessary change in the organizational
plans and procedures.
 It brings Co ordination : MIS facilities integration of specialized
activities by keeping each department aware of the problem and
requirements of other departments. It connects all decision
centers in the organization .

 It makes control easier : MIS serves as a link between managerial

planning and control. It improves the ability of management to
evaluate and improve performance . The used computers has
increased the data processing and storage capabilities and
reduced the cost .

 MIS assembles, process , stores , Retrieves , evaluates and

Disseminates the information .
Types
 The management of Information is facilitated by the use of Information
Technology and Information Sciences. The popular Information
Management Systems can be listed as follows:
1) Document management system (DMS)
The DMS is focused primarily on the storage and retrieval of self-
contained electronic data resources in the document form. Generally,
The DMS is designed to help the organizations to manage the creation
and flow of documents through the provision of a centralized
repository. The workflow of the DMS encapsulates business rules and
metadata.

2) Content management system (CMS)

The CMS assist in the creation, distribution, publishing, and
management of the enterprise information. These systems are
generally applicable on the online content which is dynamically
managed as a website on the internet or intranet. The CMS system can
also be called as ‘web content management’ (WCM).
3) Library management system (LMS)
Library management systems facilitate the library technical functions
and services that include tracking of the library assets, managing CDs
and books inventory and lending, supporting the daily administrative
activities of the library and the record keeping.

4) Records management system (RMS)

The RMS are the recordkeeping systems which capture, maintain and
provide access to the records including paper as well as electronic
documents, efficiently and timely.

5) Digital imaging system (DIS)

The DIS assist in automation of the creation of electronic versions of
the paper documents such as PDFs or Tiffs. So created Electronic
documents are used as an input to the records management systems.
6) Learning management system (LMS)
Learning management systems are generally used to automate the e-
learning process which includes the administrative process like
registering students, managing training resources, creating courseware,
recording results etc.

7) Geographic information system (GIS)

The GIS are special purpose, computer-based systems that facilitate
the capture, storage, retrieval, display and analysis of the spatial data.