Tugas Pokok Dan Fungsi

Commite
Commite Program
Pengarah, Penasihat, dan Pengawas Dalam Sebuah Kegiatan
Tugas :
1. Membuat dan Menentukan arah, Sasaran serta tujuan
pelaksanaan kegiatan.
2. Mencari dan membentuk kepanitiaan Organizer Commite
3. Merumuskan tema dan kemasan kegiatan yang akan
diselenggarakan.
4. Memimpin dan memberikan pengarahan teknis pada Organizer
Commite.
5. Memberikan alternative solusi jika terjadi masalah dalam
penyelenggaraan kegiatan.
6. Membantu panitia dalam mencari sumber dana yang dapat
diminta untuk berpartisipasi
7. Menghubungi sumber-sumber dana untuk mendapatkan
komitmen sponsorship
8. Melakukan rapat diantara para steering Commite
9.Memantau dan melakukan evaluasi khusus yang ditujukan
pada perbaikan kinerja Organizer Commite
10.Bersama Project Director dan Sekretaris kegitan membuat
LPJ keseluruhan kegiatan.
11.Commite Program berhak membuat team (disebut
Streering Commite) yang bertugas membantu
mensupervisi Organizer Commite (PD) Steering Commite
dibawahnya terdiri dari SG, LT, LTC, dan LGLC.
12. Commite Program diwajibkan mengawasi dengan ketat
keuangan setiap kegiatan dan meminimalisir keuangan
kegiatan.
13. Perumusan Proposal selambat lambatnya selama satu
bulan penuh.
14. Perumusan Proposal dikatakan selsai ketika sudah
diterima oleh Local President dan ditandatangani.
Laporan Commite Program :
1. Pelaporan Semua kegiatan dilakukan secara berkala
minimal dalam satu minggu ada laporan perkembangan
kegiatan yang direncanakan dan sedang berjalan.
2. Laporan Pertanggung Jawaban diberikan langsung
kepada Local President
3. Laporan Pertanggung Jawaban Kegiatan dibuat dan
diserahkan paling lambat 2 minggu setelah kegiatan.
4. Perumusan LPJ dibuat satu bundel lengkap dengan
semua kwitansi.
5. Setiap Minggu dan Setiap Bulan Wajib ada pelaporan
kepada Local President bisa dilaksanakan melalui, email,
Watshap atau berdiskusi langsung.
POLA DAN STRATEGI COMMITE
PROGRAM
The Strategy
The 5X5 Strategy to
Expand Impact
1. Identify the
Community

5. Build an
2. Connect with
Impactful
Community
JCI Local
Stakeholders
Organization

4. Unite 3. Engage Young

Active Community
Citizens Leaders
Identify the Community
Identify the Community
Identify the Need
Identify the Focus
Identify the IMPACT

• Analyze internally and externally

• Conduct SWOT Analysis
• Conduct Community Needs Analysis
• Determine if sufficient resources exist to solve
the issues both internal and external
Connect with Community Stakeholders

Purpose of Stakeholder Meetings:

• Serve as an introduction for JCI into the local community
• Learn about community needs your local organization can address
• Establish supporters that help start, maintain and maximize impact
• Gain referrals that will lead you to the 5 young community leaders!

Identify key
community *Note: If you don’t
Demonstrate
stakeholders
commitment to
know where to start
who can
support creating then
Organize sustainable
meetings to ALWAYS START WITH
impact
introduce JCI THE MAYOR!
to
community
Engage Community Leaders
5 young individuals who are community leaders and
can lead in expanding impact within the community

• Founding members and motivators to develop local organization

• Recognized as leaders by the community
• Have a strong connection and passion for their community
• Committed to creating sustainable impact with JCI

Engagement with JCI through:

Meeting Analyzing Action

Training Active Citizens Community Needs To Impact
Build an Impactful Local Organization

You have empowered young people, what comes next?

• Action for Impact
• Use the Active Citizen Framework as a guide to create sustainable impact in the
community!
•Organizational Planning
•Develop a long-term and short-term plan of action
•Community Engagement
• Get involved in existing community opportunities, identifying potential partners
for future initiatives
• Membership Development
• Training, JCI Programs, and Active Citizen FrameWorkshops
• Administrative Matters
• Applications, Dues, Constitution, Elections, Website
 A single Active Citizen
Build an
Impactful JCI
Local
5 Young Community Leaders
Organization

25 Empowered Young People

Strategic Tool
Grant Proposals Should Include…

1. Summary 6. Other Funding

2. Organizational 7. Future Funding
Information 8. Evaluation
3. Problem/Situation 9. Budget
Description
10. Additional Materials
4. Work Plan/Specific
11. Putting It All
Activities
Together
5. Outcomes/Impact of
Activities
Commite Branding
Social Media, Fan Page, Video, Photo,
Marketing Planning Process

1. Performing a situation analysis

2. Formulating basic assumptions
3. Setting objectives for what is being sold and to whom
4. Deciding how the objectives are to be achieved
5. Scheduling and costing out the actions necessary for
implementation
Stages of Marketing Plan
Phase one - 1. Mission
Goal Setting
2. Corporate objectives

3. Marketing audit
Phase Two –
Situation Review
4.SWOT analysis

5. Assumptions

Phase 6. Marketing objective and strategies

Three-
Strategy 7. Estimate expected result
Formulation
8. Identity alternative plans and mixes

Phase Four- 9. Budget Measuremen

Resources allocation t and review
and 10. First year detailed implementation program
monitoring
A Goal is a dream
with a deadline
Social Media For The
Smart Nonprofit
 Social Media

“Interactions among people in which they create, share, and exchange information and
ideas in virtual communities and networks” Wikipedia

Defined by the creation and exchange of user-generated content, thoughts, & ideas

Has introduced substantial changes to communication between organizations,

communities, and individuals

Classifications
• Social Network (Facebook) • Collaborative (Wikipedia)
• Blogs/Microblog (Twitter) • Virtual Gaming (World of Warcraft)
• Content Community (YouTube) • Virtual Social Worlds (Second Life)
Social Media Marketing
Form of internet marketing that implements various social media networks in order to
achieve marketing communication and branding goals

• Have a plan and goals!

1. What are you hoping to achieve through social media marketing?
2. Who is your target audience?
3. Where would your target audience hang out and how would they use social
media?
4. What message do you want to send to your audience with social media marketing?

• Social media marketing can help with a number of goals, such as:
1. Website traffic
2. Conversions
3. Brand awareness
4. Creating a brand identity and positive brand association
5. Communication and interaction with key audiences
6. More defined by you specific to your business
Topics for Today
• Why Social Media is important for my nonprofit

• Know your platforms

• What does the term “social care” mean to my nonprofit

• How to measure results

The Numbers Don’t Lie…
• Social networks DOMINATE Internet usage
• 20% of PC time and
• 30% of mobile time

• People aged 25-34 are most likely to use social

media in the office, with over half saying they
do so

• 30% of Twitter users have an income of more

than $100,000

• 60 percent of all U.S. seniors (those 65 and

older) are online. And of those, about half --
49 percent -- are using Facebook

• Over 5 million images are uploaded every day

on Instagram
Social Media Goals for the Smart
Nonprofit
• New Followers
• Grow Membership
• Increase Donations
• Newsletter Subscriptions
• Increase Event Registration
• Get Grant Money
Know Your Platforms!

Facebook Google+

Twitter
LinkedIn

Pinterest

Yelp Reddit

Vine Instagram
Where to Start…
My recommendations for an entry level path to success with social media marketing
would include tactics centered around:

• Facebook
• Business Page (not profile)
• Quality cover photo
• Regular posts with your goals in mind (increase LIKEs, drive website traffic)
• Engage fans and be responsive – don’t post, engage!

• Twitter
• Find and follow industry leaders
• Engage your followers with unique content and news related to your space
• Establish your authority
• Retweet frequently things that are relevant

• LinkedIn
• Build both a personal brand AND a business presence
• Participate in groups and engage
Make Sharing Content Easy
Social Care

Customer care online is more important than ever

• 47% of social media users engage in ‘social care’, meaning that customer service via
social media is imperative for brands
• One in three social media users prefer social care to a phone contact
• Facebook is the most common platform used to seek out contact

Approximately 46% of online users count on social media when making a purchase
decision.
How to Measure Success - Channels
Marketing Reach by Channel
- Facebook likes
- Twitter followers
- YouTube Channel subscribers
- Linkedin company page followers & group members
- Email Newsletter subscriptions (open rates)
- Pinterest followers

Measure Total Marketing Reach

- The total number of people you can reach across all your
networks
How to Measure Success - Channels
Publish a thorough and quantitative monthly report on your social
media marketing impact.
How to Measure Success - Website
Visit Trends Top Keywords
- weekly, monthly, and yearly - Branded vs. Non-branded keywords

Engagement Trends Top Content

- Page visits & time on site - Does it match content promoted
through social platforms

Traffic Sources
- Search engines & referring sites
- LOOK for social media referrals
Keys to SMM Success for Your Nonprofit

1. Pick the Right Social Networks

2. Find an ‘expert’ to help you
3. Prepare to lose control
4. Know who is already pretending to be you
5. Make a good first impression
6. Post quality content with viral potential
7. Find your supporters already using social media
8. Communicate frequently
9. Devote staff time to social media
10.Activate your followers
11.Invest in the future
Extra Tips & Ideas
Behind-The-Scenes Footage

Pictures & video can show how your volunteers and staff
work towards your organizations goals.

This helps build a personal relationship with your

followers.
Extra Tips & Ideas
Share Your History

Dig into the archives and grab some photos!

Engages your fans and shows how dedicated your

organization is to your cause.
Extra Tips & Ideas
Link to Your Press Coverage

Your social media platforms should always be the top

resource for supporters for news about your
organization.
Extra Tips & Ideas
Share Successes

Good news is a great way to grow a social media fan

base – it is the stuff people love to share!
Extra Tips & Ideas
Tagging Partners

When you share and tag the Facebook page of another

nonprofit in your field you expand the reach of both
organizations.
Extra Tips & Ideas
Use a Facebook Cover Photo Wisely

Make sure your cover photo shows off your cause.

Share all the work your nonprofit does.

Extra Tips & Ideas
Post Testimonials

Sharing testimonials can show your members and

followers what your organization is helping people
achieve.
Extra Tips & Ideas
Event Photos

Every event is an opportunity to share your activities –

whether cleaning up a river bank or participating in a
conference. Visually share!
Extra Tips & Ideas
Ask for comments and input

Does just post, engage! Ask your followers for their

input, comments, thoughts, and ideas.
Extra Tips & Ideas
Share your expertise

You know your subject. Your members and volunteers

depend upon that expertise and sharing it can help
make people passionate about the cause.
Extra Tips & Ideas
Share your awards

Fans appreciate the success of your organization and

sharing it builds a tighter community and increases
engagement.
Commite Branding.

1. Setiap Postiongan di social media diwajibkan minimal 3 kali dalam

satu minggu,
2. Setiap apa yang akan di posting ke sosial media wajib
menggunakan hastage disesuakan dengan JCI Bogor City
3. Setiap laporan postingan seminggu sekali.
4. Commite branding wajib membuat flyer ditigal dihari hari besar
dan setiap tanggal merah disesuakan dengan hari perayaannya.
5. Flyer setiap kegiatan wajib di posting minimal H- 1 Minggu.
6. Setiap dokumentasi kegiatan wajib langsung di poting di sosial
media pada hari H dan maksimal H+ 3 hari kegiatan.
7. Segera Laksanakan Photo session Semua Para member dan LBOD
maksimal sebelum Lebaran. Disuahakan sebelum Aspac.
COMMITE REQRUITMENT
Growth Member
The Ideal Active Citizen

The Ideal Member

o 25 – 32 Age
o Minimum 8 Years Long-Term
Commitment
o Interest in Building Effective Projects
o Interest in Sustainable Organizations
o Flexible
o Settling Down
o Unburdened with Extensive Family
 Pemerintah

Organisasi
Member
lain

NBOD Organisasi Donatur

Other
Masyarakat
Chapter

media
Rekruitment

• Tetapkan tujuan rekrutmen yang jelas

• Tentukan apa yang akan Anda tawarkan
• Putuskan kapan Anda siap untuk mendeliver mereka
• Tentukan isi pesan perekrutan
THE IDEAL JCI MEMBER

• Sesuai Nilai dan Prinsip-prinsip JCI

• Ingin tumbuh dan terus meningkat

• Bersedia membantu orang lain

• Aktif dalam asosiasi atau organisasi lain

• Memiliki jiwa kepemimpinan

• Memiliki waktu dan sumber daya untuk aktif

Laporan Commite Program
1. Kordinasi dengan SG untuk mengganti Google Form yang ada di
Bio Instagram
2. Aktifkan dan Hidupkan suasana Group Potensial Member
3. Target reqruitment dan JCI Introduction yaitu seminggu sekali.
4. Target Reqruitment tahun 2018 yaitu 100 Member sampai bulan
September 2018.
5. Commite wajib memberikan laporan perminggu kepada Local
President.
COMMITE PEMELIHARAAN MEMBER
Tugas :
1. Menjaga dan memelihara member
2. Berkomunikasi langsung dengan para member dan mendengarkan keluh
kesah para member.
3. Membuat Member orientation.
4. Membuat member retention.
5. Mendata semua data base member
6. Interview semua New Member
7. Pastikan semua member konfirmasi hadir atau tidaknya setiap kegiatan
JCI Bogor CIty.
8. Pastikan semua member berpartisipasi dikegiatan JCI dan membuka
peluang bersama sehingga terbentuknya sinergisitas member.
9. Utamakan semua kepentingan member demi tumbuh kembangnya para
member
10. Buat matrik perkembangan member dan perkembangan business
member
11. Laporkan setiap perkembangan member seminggu sekali kapada LP.