Text determination

Text determination
 Text are basic instruction within document processing.

 Using text determination, you can automatically cause the system to copy data
held in a text line from one text object to another.

 Text object are location where the text can be applied in sales and distribution
process.

 T Code - VOTXN

 Customer – Central text, Contact person & SD

 Sales document, Delivery document & Billing document – Header & Item

 Pricing conds - Conditions

 Text types or Text ID
 Text ID are the place where the text are stored exactly inside text object.
 Steps without access sequence
 Step 1 – Select customer text object and click on text types
 Step 2 – Create new Text ID for the text object and save.
 Step 3 – Create new text procedure and save it.
 Steps without access sequence

 Step 4 – Place the text ID created in second step here

 Step 5 – Assign Text determination procedure to account groups.
 Text Determination with an Access Sequence

 Access sequence will be used If you need to create text determination that is
based upon the text being entered elsewhere and copied into the new text
object.
 Step 1 – Select Tex object and Click on text types
 Step 2 – Create Text ID
 Step 3 – Create text determination procedure
 Step 4 – Place the text IDs in procedure.
 Step 5 – Create access sequence.
 Step 6 – Inside access sequence mention from which text ID and from which text
object the text has to be copied or referenced.
 Text Determination with an Access Sequence
 Step 7 – Place the access sequence In procedure against specific text ID
 Text Determination with an Access Sequence

 Reference/duplication rule - If you do not check this box, the system will
duplicate the text from the one document into the other, where it can be
changed and edited.
 If text changed in original document, it will reflect in next document.
 If you check this box, the system references the text from the previous document
and displays it in the editor.
 Obviously because the text does not belong to the document, it cannot be
changed.
 If text changed in original document, it will not reflect in next document
 Text is obligatory – Specifies if text is mandatory or not. If it is not maintained it
will be displayed in incompletion log.
 Text Objects
 KNVV Customer sales texts (i.e., texts entered in Extras | Texts) in the customer
master from one of the sales screens.
 KNA1 Customer master central texts (i.e., texts entered in Extras | Texts) in the
customer master from one of the general screens.
 KNB1 The accounting texts.
 KNMT Texts defined for the customer material information record.
 KNVK Texts from the contact person screen in the customer master (Extras | Texts
from the contact person screen of the customer master).
 MVKE Texts from the sales text screen on the customer master record.
 VBBK Preceding sales document where the text is defined as header text.
 Text IDs

 VBBP Preceding sales document ITEM, where the text is defined at

item level.

 VBBK Refers to preceding document. if the preceding document

was a quote copied into a delivery, then VBBK refers to the quote.