Introducing SAP Business One

A Single Solution with Complete Small Business Essentials

Product Overview

In Partnership with:
 Road Blocks to Sustainable Growth and
Profitability

Want to… But Hard to…

Respond to market needs faster Get the information when you need it
Improve profits and margins Gain efficiency with broken processes
Use better tools & technology Keep multiple systems working together

Focus more on what’s important Not be distracted by day-to-day tasks

The main challenge is actually having the time and the ability to
“ focus on my business. I spend most of my day babysitting instead
of driving my business.
- A small business owner

© SAP 2008 / Page 2

 Small Businesses Demand a New Breed of Solution

What Small Businesses Have What Small Businesses Want

 Many point solutions  Comprehensive

 Limited functionality  Instant, real-time

 Hard to work together  Intuitive

 Difficult to change  Adaptable

 Costly to maintain  Easy to maintain

© SAP 2008 / Page 3

 The Solution: SAP Business One®

Sales ! Services
 A single system to streamline the
entire business
?  Instant and complete business
information
Finance Operations

 Strengthen customer relationship

and loyalty
Executive Sales  Adaptable to your business and
industry needs
2380989

Operations Services  Designed specifically for small

businesses
Finance E-commerce

A Single Integrated Solution

© SAP 2008 / Page 4

 A Single System to Streamline Your Entire Business

 Integrate All Critical Business Functions

Manage your entire business end-to-end across sales,
customers, purchasing, inventory, operations, financials and
HR functions, all in a single system

Executive Sales

 Eliminate Duplicates & Redundancies

2380989
Information captured is instantly accessible in the entire
Operations Services
system, eliminating redundant data entries and errors in
different systems
Finance E-commerce

 Proactively Focus on What’s Important

Workflow-based alerts to monitor, notify and trigger auto-
responses when important business events occur

© SAP 2008 / Page 5

 a. Complete accounting and financials

■ Financial accounting – Handle all financial

transactions – including general ledger,
journal entries, recurring postings, etc.
■ Budgeting – Manage budget creation,
allocation, distribution, and tracking.
■ Banking – Track all banking processes such
as deposits, payments, and reconciliation
■ Financial reporting – include balance
sheets, profit and loss, cash flow analysis

© SAP 2008 / Page 6

 b. “Order-to-Cash” meets “Quote-to-Ship”

■ Sales and delivery – Generate quotes,

customer orders, set up deliveries,
update stock levels, customer billing
and accounts receivables.
■ Purchasing – Manage vendor contracts
and purchase orders, updates to stock
quantities, calculations for the value of
imported items, returns and credits,
and payment processing.

© SAP 2008 / Page 7

 c. Real-time inventory visibility and control

■ Inventory management – Handle and

track inventory levels, price lists, and
stock transactions – all in real time
■ Production planning (MRP) – Manage
your production material requirements
and predict demand based on
forecasts.

© SAP 2008 / Page 8

 Strengthen Customer Relationships and Loyalty

 Integrated Customer Relationship Management

Sales
CRM provides robust capabilities to handle sales force
automation, customer services & support, all seamlessly
integrated with other business functions across the company.

 Built-in E-Commerce & Online Store

Services
E-commerce and online store capabilities allows
businesses to open up new sales channels to rapidly
reach broader customers

E-commerce
 Complete 360o View of Your Customers
A 360o customer view across sales, operations and
financials helps uncover new opportunities and ways to
serve customers faster and better.

© SAP 2008 / Page 9

 a. Build-in customer relationship management (CRM)

■ Sales management to track sales

opportunities and activities, and
forecast revenue potential.
■ Customer service and support – Allow
your to manage service calls, and track
all customer interaction activities.
■ Business partner management –
Manage master data for your resellers
and channel partners

© SAP 2008 / Page 10

 b. Grow online business via integrated E-commerce

■ Scalable Web store with customizable

themes and shopping cart
■ Multiple store support (B2B, B2C)
■ Powerful catalogs and integrated
inventory management
■ Cross-selling and online promotion
■ Online customer self-service

“
Expanding e-commerce is considered the No.2 growth strategy for small and midsize
businesses in 2007 (35%), following Advertising (54%).
- 2007 National Small Business Association Survey

(*Separate licensing required. Applicable to selected countries only. Check SAP Channel Partner Portal for details)

© SAP 2008 / Page 11

 c. Seamless integration with Microsoft Outlook®

■ Synch data in SAP Business One® and MS

Outlook (calendar, contacts, tasks)
■ Creating snapshots of SAP Business One®
info and associate them with MS Outlook
contacts
■ Saving MS Outlook e-Mails as SAP Business
One® activities
■ Saving MS Word and MS Excel documents as
an activity with a business partner or
contact person in SAP Business One®

© SAP 2008 / Page 12

 Act on Instant and Complete Information

 A Single Source for All Business Information

Critical business data across sales, customers, operations
and financials are captured in a single source one place for
immediate user access

 Intuitive Drill-Down, Excel-based Reports

Powerful “drag & relate” and Excel reporting capabilities
allows users to click through relevant data and get
complete information instantly

 Access It from Anywhere Over the Web

Web-based tool allows sales team to access customer
information from anywhere, anytime to respond to
customer needs faster

© SAP 2008 / Page 13

 a. Comprehensive reports via XL Reporter

Date: 20-Apr-07
Dashboard - Total Company ■ Reports on live data: data are extracted
Profit & Loss
Actual
#REF!
Budget
#REF! Dev.
Actual
YTD
Budget
Specification
YTD
s
Cost Dev.
directly from SAP Business One® without
Total Sales
50(03,060,50

staging data in OLAP cubes or in a data-

798,487 835,000 2,385,84 2,505,00 (119,159
Total Costs 696,957 708,000 13)
40(01,010,0 ) 1
2,090,87 0
2,124,00 ) (33,129)
Net Income before tax 43
101,530 127,000 30(02,050,4
0 ) 1 294,970 0 381,000
200,000 (86,030)
70

Specification Costs
Payroll
Actual
YTD
162,654
Budget
YTD
165,000
100,000
-

Dev
(2,346)
Payroll Expenses
Working Capital
Accounts
costs
Cost
Cost of

Actual YTD
ivables
of Goods
Goods Travel
Tra

Budget YTD NAME?

#
Balance
& Admin
#REF!
Other
warehouse
Rece
Expenses 382,561 393,000 (10,439)
Cash & Equiv #NAME?
Cost of Goods 87,355 80,000 7,355

Standard functionality for financial

Accounts PayaTbolpe 5 #NAME?

■
Travel & Admin 64,387 70,000 (5,613)
Customers #NAME?
Other costs
696,957 708,000 (11,043) Other short term debts #NAME?
12% 26%
Custome1r5G%roup

reporting included
Top 5 Customers YTD % Gross profit Gr. Prof. %
#NAME? 198,410 26.8 % #NAME? #NAME #NAME?
#NAME? 180,004 24.3 % #NAME? ? 40.6 %
23%
#NAME? 167,329 22.6 % 73,126
24%
#NAME? 65,087 38.9 %
#NAME? 109,754 14.8 % 0 #NAME? 0 0 42,409 0 38.6 % 0

#NAME? 85,485
740,982
11.5 %
100.0 %
#NAME
?
Top 5
#NAME
?
#NAME
? ■ Supports live drill-down to posting level
Items
Top 5 Items YTD %
1
1
1
Item Group Quantity Aver. Price
from the reports
0
0
-
0 0 0 0 0

© SAP 2008 / Page 14

 b. Instant information using “Drag & Relate”

■ View important relationships between

data – and instantly gain a complete
understanding of any business
transaction
■ Drag the data you want more
information on, positioning it on top
of other data, and then drilling down
for more details.

Drag & Relate is a particularly effective means of linking

two business objects to create a query

© SAP 2008 / Page 15

 c. Remote access from anywhere over the Web*

■ Web-based sales and customer contact

management
■ Marketing features for campaign and
promotion management
■ Web-based customer services and
support, including Projects, Service
Tickets, and Service Contracts

52% of small businesses believe that Web will help them grow their business while

“ strengthening their customer relationships.

- AMI 2005 Small Business Survey

(*Separate licensing required. Applicable to selected countries only. Check SAP Business One portal for details)

© SAP 2008 / Page 16

 Adaptable to Your Unique Business and Industry

Integrate  Standard integration with productivity tools such as Microsoft

Office, Outlook

 Open APIs for integrations to other business applications

Customize
 Do-it-Yourself customization with user-defined fields (UDF), forms,
queries and reports

 Grow with your business with easy product modifications to meet

changing business needs

Extend
 400+ ISV Add-ons to extend the product to meet the your local and
industry specific needs

 Standard SDK provides reusable business objects and tools

© SAP 2008 / Page 17

 a. Flexible document workflow to match your unique
process

■ User can update rejected documents

■ User can save rejected documents as
draft before pressing “Update” (without
posting)
■ Inventory documents can be added to
Approval templates

© SAP 2008 / Page 18

 b. Extensible technology allows for easy expansion

■ Core functionality: Financials, Operations,

CRM, Reporting, HR, etc.
SDK
■ SAP Add-ons: built by SAP for country-
specific extensions, i.e. local legal
Business requirements
One core
■ SDK: A standard software development kit
Add-on consisting of reusable business objects and
ISV extension user interface customization tools
■ ISV Extensions: built and developed by ISV
partners for vertical-specific needs

© SAP 2008 / Page 19

 c. A large selection of industry-specific SSP solutions

■ Fashion & Apparel Importing

■ Medical Device Manufacturing
■ Electronics Distribution
■ Food & Beverage
Manufacturing
■ IT Professional Services
■ And more…*
Example: seating allocation

165 SSP partners * 350 SSP solutions * 45 certified solutions * 12 vertical packages

© SAP 2008 / Page 20

 Designed Exclusively for Small Businesses

 Built specifically for small businesses

 Intuitive, easy to use interfaces

 Built-in, self-guided e-Learning

 Do-it-yourself customization

 Affordable pricing & financing

© SAP 2008 / Page 21

 a. Intuitive to use, easy to customize

User Defined Fields

■ Enable users to easily add fields,

change forms, and personalize
queries and reports
■ Users can adapt field descriptions or
even add fields without any
programming skills!

© SAP 2008 / Page 22

 b. Quick to install, simple to maintain

■ Accelerated Implementation Program enables

customers to go live in as little as 1 month
■ Low Maintenance without overhead of
managing multiple systems
■ Early Watch Program prevents potential
downtime and disruptions

© SAP 2008 / Page 23

 c. Self-explanatory help is only 1-click away

■ Context-sensitive help at the field level,

mainly for fields that are not self
explanatory or obvious
■ Help available from the right-click menu of
Right click
each field, as well as from the Help menu

© SAP 2008 / Page 24

 Backed By SAP

■ The world's largest business

management software provider
■ 40,000 employees in 50 countries
■ 80,000 installations
THE BEST-RUN
BUSINESSES ■ 75% ofSAP customers are small
RUN SAP
businesses and mid-size companies

© SAP 2008 / Page 25

 Delivered by Experienced Partners Near You

■ A global partner network

■ 1,600 experienced local resellers
■ www.softengineusa.com
SAP Top 10 Club - SAP Top 3 ‘09

■ Dedicated 24/7 customer support

■ Free “SAP EarlyWatch” program

© SAP 2008 / Page 26

 Supported by a large online user community (SDN)

■ 2,224 members
■ 550 active contributors
■ 36,000 messages
■ 1000s of hours saved
■ Forums, blogs, wikis…

Instant access to community knowledge and best practices.

© SAP 2008 / Page 27

 Summary: SAP Business One Functional Coverage
Financials
Accounting
 General Ledger
 Journal Entries
 Journal Vouchers
 Multi-currency
 Fixed Assets
 Financial Reports
Cash Flow Data
 Procurement
 G/L Accounts & Business
Partners
 Aging Reports
 Tax
 Reconcilation
Banking
 Incoming Payments
 Credit Card Management
 Payment Engine
 Bank Statements Processing
 Reconciliation
Cost Accounting
 Profit Centers
General Technologies (Drag & Relate; Alerts; User Defined Fields, etc.)
© SAP 2008 / Page 28
Operations CRM Human Resources
Sales Activities Management Payroll
 Sales Order Opportunity  provided through partner
 Delivery solutions
Management
 Pick & Pack Employee Data
 Opportunities
 Gross Profit Calculation
 Opportunity Analysis Management
 Structured Marketing Docs Reports
 Sales Analysis Report  Employee
 Opportunities Pipeline
 Human Resources Reports
Service Management
 Purchase Order
 Service Call
 MRP  Customer Equipment Card
 Purchase Analysis Report  Service Contract
Inventory Management  Solutions Knowledge Base
 Service Reports
 Batch/Serial Numbers
 Customer/Vendor Catalog Calendar
Numbers  Calendar
 Stock Management  Microsoft Outlook
 Price Lists Integration
Production
 Bill of Material
 Production Orders
 MRP
Reporting And Data Navigation Capabilities
Software Development Kit
 Technical Infrastructure

 Coherent and integrated product

 Windows look & feel
Ease  Very easy data navigation
of use  Drill-down
Client
 Drag&Relate

 2-Tier Client-Server Architecture

Product  Win 32 based
architecture  MS SQL Server/DB2 Express
Server
Interfaces  Customizing
XML Adapter  Search Help
 Forms
Configurations  Queries
API (COM)  User defined fields
 SQL Field Link
MS SQL
Server/
DB2 Express/ Services MS Office
integration Excel, Word, Outlook
E-Mail

RDBMS Backup
Interfaces Flat files, XML (HTTP/SOAP), API (COM), ODBC

© SAP 2008 / Page 29

 Thank you!

www.OfficePro365.com

In Partnership with:

© SAP 2007 / Page 30