Client Workshops for SAP Projects

Jan 2017
Agenda

 What are SAP Workshops? Introduction

 When are SAP Workshops conducted? Which Phase?
 SAP’s Activate Methodology & Mapping to ADM Distributed Agile Methodology?,
 Client’s Enterprise Structure
 Client’s Business process Model, Process Groups and BPML
 Workshop Schedule
 Entry Exit Criteria - Deliverables expected
 Case Study & Conclusion
What are SAP Workshops? Introduction
SAP workshops are series of meetings conducted by the implementing partner with the client’s Business
leads to understand and agree on
1. Business Process Model used by the client
2. Organizational Enterprise Structure and Master Data
3. Standard and Extended Functions used by the business
4. Determine requirements on Reports used ‘Forms used’ Interfaces, Extended functions, workflows
Workshops depends on client requirements & Type of projects
1. Implementation Green field , Brown Field
2. Rollout projects & Global Template
3. Business process Harmonization, Consolidation
4. Upgrade (SAP Versions vary, DB’s also may vary)
 Technical Upgrade
 Functional Upgrade
5. Migration Projects (When OS or DB differ, but SAP versions are same)
• HANA upgrade, Suite on HANA, HANA on Premises, Cloud, Fiori
• Moving from Old OS/DB to new OS/DB
6. Enhancements
7. Support Projects
8. MRO Projects - Maintenance, Repair and Optimization - Projects
 SAP Workshops – Phases & Outcomes

• Due Diligence Workshops

• Analyze Workshops
• Design workshops
• CRP workshops
Deploy & Hyper
Plan Analyze Design Build Test Go Live
Cutover care

1. Enterprise Structure
Confirmed and
1. Identify 1. Fit Gap Analysis 1. Fit Gaps completed Agreed.
process 2. Business 2. Data Cleansing 2. Detailed Designs
Owners Structure approach and Plan including GDD for
2. Plan the Identified ready RICEFs, and
workshop 3. Data transfer 3. Design workshops configurations
schedule Strategy & Plan Scheduled documented and
3. Training 4. Change Mgmt. 4. Change Mgmt. Plan Agreed.
Materials for Plan 3. Change mgmt.,
the workshop Training Plan agreed
 What is the Client’s Business Process Model?
Industry The value chain” - Process
Analyze Plan & Develop  Procure & Manufacture  Market  Sell  Deliver & Service

Industry Segments
Automotive: OEM  Suppliers Sales & Service

Oil & Gas: Upstream Mid Stream  Down Stream

CG &S : Food and Non-Alcoholic Beverages Consumer

Health Home and Personal Care Fashion and Luxury
Alcoholic Beverages Tobacco  Agri Business

Construction Industry  Real Estate  Infrastructure 

Industrial.

Banking: Treasury  Corporate / Wholesale Banking Retail

Banking Other Banking Business

Accenture’s Business Process Model for CG&S clients

Deciding Client’s Legal Entities (Companies)

What is an SAP Enterprise Structure? Enterprise Structure

 It represents the Client’s business
organisation in the SAP system Group
Client
o i.e. an arrangement of SAP structures to
represent the Client Organisation
 SAP Business Processes, Master Data Controlling Area
Definitions and Reporting depend on
the setup of the Organisational
Structure Chart of Accounts
o If the setup is not done properly,
business operations cannot be performed
efficiently
 Typical elements of the Organisation Company Company Company
structure are: Code 1 Code 2 Code 3

Purchasing Org Profit Centre Hierarchy Purchasing Org

Client Operating Concern
Cost Centre Hierarchy
Controlling Area Chart of Accounts Sales Org Sales Org
Company Code Purchasing Organisation
Sales Organisation Profit Centre Hierarchy
Legal Entity / Company
Cost Centre Hierarchy
What is SAP’s Activate Methodology?

SAP’s Activate Methodology SAP’s Activate Methodology & Mapping to ADM Methodology
SAP’s Activate Methodology Phases
 INTERNAL USE ONLY

Activate vs ADM
Phases Mapping
The phases of SAP Activate can be mapped to our ADM for
SAP: ACTIVATE ADM
Plan
• Prepare includes Plan and a part of Analyze Prepare

Analyze

• Explore includes the rest of Analyze and Design Explore

Design

Build
• Realize includes Build and Test Realize
Test

• Deploy contains a part of our ADM Deploy phase Deploy

Deploy

• Run contains the rest of Deploy and our ADM for Service
Run ADM for Service
Delivery Delivery
Copyright © 2016 Accenture All rights reserved. 9
 Phases wise outcomes

ADM Plan Analyse Design Build Test Deploy Hyper Care

ACTIVATE Activate ADM

Prepare Explore Realize Deploy RUN
Plan
Prepare
ASAP
Project Business Final Go Analyze
Realization
Preparation Blueprint Preparation Live
Explore Design
1 2 3 4 5
Build
Authorizations Realize
that will be req System Test
Business Process
Reports to be Performance
Master List Evaluation Deploy
written Deploy

Conversions x
to be made x ADM for
Project x x Run Service
Plan Req. Interfaces x
Business Reports Test Plan
x x Delivery
Scope identified x Process written
x Test mat.
x Procedures Go-Live Plan
Bus. Processes Interfaces
Baseline Test Cases
identified established Activate to ADM mapping
Scope • Prepare includes Plan and a part of Analyze
Org. Structure End User • Explore includes the rest of Analyze and
Design
Training Conversion
defined • Realize includes Build and Test
Materials made • Deploy contains a part of our ADM Deploy
A Working phase
• Run contains the rest of Deploy and our
System ADM for Service Delivery
Realize – Phase details
Business Process Structure – For Each Legal Entity
Workshop Schedule, Entry Exit Criteria, Case study

 Workshop Schedule Workshop Schedule Plan

Workshop Discussions for each Process Group

Entry Exit - Criteria

• Entry / Exit Criteria decide what is required to start a Stage and when it is considered complete.
• Entry criteria are the states and conditions of project outcomes from previous stage that must be
satisfied before beginning the next stage, such as
• Required tasks and steps to complete
• Required deliverables to complete or update, review, and receive sign-off

Exit criteria provide control of the project milestone completion. Exit criteria are statements to confirm if
the required tasks and steps were satisfactorily completed; the required deliverables completed,
reviewed, and received sign-off before the stage is considered complete and ready for transition

 Case Study
 Questions?
Thank You

Thank You