Time Management and

Organizational Skills
• Welcome!
• Facilitator: Tracy Laycock
– Trainer and instructional designer for Briljent
– Facilitating classroom training and webinars for 20
years.
Supplemental Resources

• CCLC Web site

• Leadership Academy Courses in On Course
Working in Different Environments
Different Working Environments

• Central Offices
• Main or Satellite Offices
• Virtual Offices
Working in Different Environments

• Benefits of Each
– Central offices
– Main or satellite offices
– Virtual offices
Working in Different Environments

• Challenges of Each
– Central offices
– Main or satellite offices
– Virtual offices
Increasing Efficiency

• How can you increase your efficiency each

day?
Reducing Stress
Causes of Stress

• What causes stress?

– Internal sources
– External sources

• What is stressful for you?

Effects of Stress
• Cognitive Symptoms
– Memory problems
– Inability to concentrate
– Poor judgment
– Seeing only the negative
– Anxious or racing thoughts
– Constant worrying
• Emotional Symptoms
– Moodiness
– Irritability or short temper
– Agitation and inability to relax
– Feeling overwhelmed
– Sense of loneliness and isolation
– Depression or general unhappiness
• Physical Symptoms
– Aches and pains
– Diarrhea or constipation
– Nausea and/or dizziness
– Chest pain and/or rapid heartbeat
– Loss of sex drive
– Frequent colds
• Physical Symptoms
– Eating more or less
– Sleeping too much or too little
– Isolating yourself from others
– Procrastinating or neglecting
responsibilities
– Using alcohol, cigarettes, or drugs to
relax
– Nervous habits (e.g., nail biting, pacing)
Reducing Stress

• Reduce your stress through:

– Time Management
– Organization
– Delegation
Planning and Prioritization
Organize and Prioritize

Prioritize your tasks

Where do the majority of your
tasks fall on the chart?
Urgent Not Urgent
I II
Important
Important Important ,
and but
Urgent Not Urgent

III IV
Not Important

Urgent, Not Urgent

but and
Not Important Not Important
Organize and Prioritize

Quadrant I
Immediate Attention Required

Urgent Not Urgent

I II
Important
Important Important,
and but
Urgent Not Urgent

III IV
Not Important

Urgent, Not Urgent

but and
Not Important Not Important
Organize and Prioritize

Quadrant II
Requires attention, but not yet critical

Urgent Not Urgent

I II
Important
Important Important,
and but
Urgent Not Urgent

III IV
Not Important

Urgent, Not Urgent

but and
Not Important Not Important
Organize and Prioritize

Quadrant III
“Nice to do”

Urgent Not Urgent

I II
Important
Important Important,
and but
Urgent Not Urgent

III IV
Not Important

Urgent, Not Urgent

but and
Not Important Not Important
Organize and Prioritize

Quadrant IV
These activities are time eaters

Urgent Not Urgent

I II
Important
Important Important,
and but
Urgent Not Urgent

III IV
Not Important

Urgent, Not Urgent

but and
Not Important Not Important
Increase Effectiveness

• After organizing and categorizing tasks,

prioritize tasks
• Develop new skills
– Time Sense
– Goal Setting
– Time Planning
– Recognize Procrastination
• Celebrate your accomplishments
Organize and Prioritize

• Plan your work, then work your plan

– The “to-do” list
– Assess your tasks
– Plan for the unplanned
Technology and Tools

• Microsoft Outlook Basics to Manage Your Days

– E-mail management
– Calendar management
– Task management
Technology and Tools

• E-mail Management
– Creating folders
– Setting rules
Technology and Tools

• Creating Folders
Technology and Tools

• Creating Folders
Technology and Tools

• Creating Folders
Technology and Tools

• Creating Folders
Technology and Tools

• Setting Rules
Technology and Tools

• Setting Rules
Technology and Tools

• Calendar Management
– Setting an appointment
– Updating and deleting an appointment
Technology and Tools

• Setting an Appointment
Technology and Tools

• Setting an Appointment
Technology and Tools

• Inviting Others to the Appointment

Add comments or instructions here

Technology and Tools

• Updating and Deleting an Appointment

Technology and Tools

• Task Management
– Entering
– Color coding
Technology and Tools

• Entering Tasks
Technology and Tools

• Entering Tasks
Technology and Tools

• Entering Tasks
Technology and Tools

• Entering Tasks
Technology and Tools

• Flagging E-mails
• Thank you for your time.
• We look forward to your participation in
future webinars.
• Remember to access the CCLC website or the
Leadership Academy Course in On Course to
find resources and a link to a survey about this
session.