REGISTRATION OF LABOR

ORGANIZATIONS
DEPARTMENT ORDER NO. 40-03 (Series of 2003)
AMENDING THE IMPLEMENTING RULES OF BOOK V OF
THE LABOR CODE OF THE PHILIPPINES –RULE # 3
Section 1. Where to File.
- Applications for registration of
independent labor unions, chartered
locals, workers' associations shall be filed
with the Regional Office where the
applicant principally operates
Section 2. Requirements for
application.
A. The application for registration of an
independent labor union shall be accompanied
by the following documents:

1) the name of the applicant labor union, its principal

address, the name of its officers and their respective
addresses, approximate number of employees in the
bargaining unit where it seeks to operate, with a
statement that it is not reported as a chartered local of
any federation or national union;
2) the minutes of the organizational meeting(s) and the
list of employees who participated in the said
meeting(s);
3) the name of all its members comprising at least 20% of
the employees in the bargaining unit;

4) the annual financial reports if the applicant has been

in existence for one or more years, unless it has not
collected any amount from the members, in which case a
statement to this effect shall be included in the
application;
5) the applicant's constitution and by-laws, minutes of
its adoption or ratification, and the list of the members
who participated in it. The list of ratifying members
shall be dispensed with where the constitution and by-
laws was ratified or adopted during the organizational
meeting. In such a case, the factual circumstances of
the ratification shall be recorded in the minutes of the
organizational meeting(s).
B. The application for registration of federations
and national unions shall be accompanied by the
following documents:

1) a statement indicating the name of the applicant

labor union, its principal address, the name of its
officers and their respective addresses;

2) the minutes of the organizational meeting(s) and the

list of employees who participated in the said
meeting(s);
3) the annual financial reports if the applicant union has
been in existence for one or more years, unless it has
not collected any amount from the members, in which
case a statement to this effect shall be included in the
application;

4) the applicant union's constitution and by-laws,

minutes of its adoption or ratification, and the list of
the members who participated in it. The list of ratifying
members shall be dispensed with where the
constitution and by-laws was ratified or adopted during
the organizational meeting(s). In such a case, the
factual circumstances of the ratification shall be
recorded in the minutes of the organizational
meeting(s);
5) the resolution of affiliation of at least ten (10)
legitimate labor organizations, whether independent
unions or chartered locals, each of which must be a duly
certified or recognized bargaining agent in the
establishment where it seeks to operate; and

6) the name and addresses of the companies where the

affiliates operate and the list of all the members in each
company involved.
Labor organizations operating within an identified
industry may also apply for registration as a federation
or national union within the specified industry by
submitting to the Bureau the same set of documents.
C. The application for registration of a workers'
association shall be accompanied by the
following documents:

1) the name of the applicant association, its principal

address, the name of its officers and their respective
addresses;

2) the minutes of the organizational meeting(s) and the

list of members who participated therein;
3) the financial reports of the applicant association if it has
been in existence for one or more years, unless it has not
collected any amount from the members, in which case a
statement to this effect shall be included in the application;

4) the applicant's constitution and by-laws to which must be

attached the names of ratifying members, the minutes of
adoption or ratification of the constitution and by-laws and
the date when ratification was made, unless ratification was
done in the organizational meeting(s), in which case such
fact shall be reflected in the minutes of the organizational
meeting(s).
D. Application for registration of a workers' association
operating in more than one region shall be
accompanied, in addition to the requirements in the
preceding subsection, by a resolution of membership of
each member association, duly approved by its board of
directors.
E. The report of creation of a chartered local
shall be accompanied by a charter certificate
issued by the federation or national union
indicating the creation or establishment of the
chartered local