WATERS PHILIPPINES

14 Ilang-Ilang St, New Manila Quezon City

 VENZON
(ACCOUNTING
MANAGER)

KAREN
KEVIN
*PAYABLES JAKE (new employee)
*CASH
*INVENTORY MAIN •AUDIT AND
*ACCOUNTS RECEIVABLE INVENTORY
* OTHER COMPANIES MANAGEMENT OF THE
*INVENTORY (BRANCHES)
WAREHOUSE,WAHPHIL
AND BRANCHES
•AUDIT OF ALL PETTY
CASH

VINA ALL STAFF GARY KARL(new employee)

*UPLOADING OF PR
*PREPARES CRR
*POSTING INSTALLMENT
AND CREDIT CARD
PAYMENTS
*POSTING DCR, *VOUCHER PAYABLES *MFI
*JGMCS
PDC,BANK DEPOSITS
-REGULAR EXPENSES,BD, *CGMCS
*MONITORING OF GPD AND LIQUIDATION
BOOKLET PR, SI ETC.
 • Transact all cash transaction including down payments.
1. Sales • Prepare Daily Cash Report.
Order

• Deposit the cash remitted by Sales Order.

2. Treasury • Ensure the validity of dated checks paid.

• Ensure that the documents attached in DCR are

complete, Deposited,timely & accurate.
3.
Accounting • Post the Cash Transaction in ERP.
Unadjusted Trial Balance- Listing the general ledger account balances
at the end of reporting period. This is the starting point for analyzing
account balances and making adjustments.

Adjusting Entries-are journal entries made at the end of accounting

cycle to update certain revenue and expense accounts and to make sure
we comply with matching principle.

Trial Balance- list of closing balances of ledger accounts on a certain

date and the first step towards the preparation of financial statements.

Financial Statements- are a collection of reports about an organization’s

financial results, financial condition and cash flows.
 Control
By generating the everyday DCR in the
system. And checked if all the series of the SI are
chronologically arranged.
*What if not?
We will check it if this are DTC (due to
customer) or this transaction is for cancellation.
Otherwise, we will investigate and subject for
audit.
 We compared the amount we received from DCR to the
summary of credit payments we received (from sales order to
treasury to accounting).

 As of now, all credit card payments are up to date. However

there are instances of delay on transmitting the documents to
accounting due to mix up of charged slip copy of bank and
merchant. (will revised the process of sales order handling
credit card transaction)
 •To update the monthly payments of clients through telecommunication.
•Distributing the deemed accounts to collector (old accounts) and in house
1. Collection collector (old and new accounts)

•To compute the amount remitted by the collector and signing the last PR
remitted including the amount.
2. Treasury

•Get all the PR remitted;

3. •Upload by Vina and prepare CRReport.
Accounting

• It will get it back to Treasury (for them to OR and make summary)

4. Treasury • Then it will get back again to us for posting.
to
Accounting
 Like in SI we make sure that the PR are
numerically arranged.
 No new booklet of PR will release to collectors
unless they returned the old/used one.
 Making sure that the PR date is reconcile with the
deposit slip date. Otherwise it will subject for
audit.
 There should be no alteration of the details in the
PR.
 ALL
DEPARTMENTS
Accounting
*Purchase Order
*Check Prep
*BD/GPD
*etc
Responsibility: Check the
authenticity of the Billing
invoice, OR and attachment
therewith.
BRANCHES
 We check the authenticity of the OR attached.
 We don’t accept invalid OR.
 Supplier Accreditation is required.

*How to monitor uncontrolled expenses like utilities, overtime

and gasoline expenses?

 PO Gasoline request should include their routes.

 We should have monthly evaluation particularly on on-call
employees.
 SALES

BRANCHES
-TARLAC -SALES
IMPORTATION WAHPHIL WAREHOUSE
-ALABANG -TRUST
-LAGUNA RECEIPT
-DAVAO

TRUST
RECEIPT
 Upon arrival of the items from Korea we already have our copy
of the items to be count.
 While in stock transfer (wahphil to warehouse to branches)
warehouse give us a copy of Documents, listed on it the
products to be count.

*How to monitor inventory?

 We scheduled monthly inventory in main office and quarterly

inventory count in Tarlac, Alabang, Laguna and Davao.
 DR and stock transfer is also given to us everyday by
warehouse to deduct and add items in our monitoring sheets.
THE END…
Thank You!