ICEGATE Presentation RES Users 2010

CENTRAL BOARD OF EXCISE
& CUSTOMS
ice::gate Ver-1.5
2nd Februarary 2010
DIRECTORATE GENERAL OF SYSTEMS & DATA MANAGEMENT

www.cbec.gov.in www.icegate.gov.in
1 Directorate General of Systems & Data Management 1
What is ICEGATE Portal?
ICEGATE Portal
It is the web site that provides e-filing services to the trade
and cargo carriers and other clients of Customs & Central
Excise Department (collectively called trading partner).
ICEGATE is an infrastructure portal that fulfils the

department's EC/EDI and data communication
requirements. Through this facility the department offers
a host of services, including electronic filing of Bill of
Entry( import goods declaration) and Shipping Bills
(export goods declaration) and related electronic
messages between Customs and the trading partners.

Services Hosted by ICEGATE Portal
• Registration for ICEGATE Users for E-Filing
• Electronic Filing
• E-Mails (SMTP – Simple Mail Transfer Protocol)
• Web Upload
• FTP (File Transfer Protocol)
• Information Tracking System

• Tracking at ICES
• DTS (Document Tracking System)
• E-Payment and messaging with the bank

• On-Line Information
• License
• IEC (Importer Exporter Code)
• Registration for IPR (Intellectual Property Rights)

• PAN Based CHA (Custom House Agents) Data
• Communication Guidelines With ICEGATE
• Code List / Directories

ICEGATE Help Desk
• Provides a reporting and recording system for all faults,
failures and breakdowns.
• Facility to receive, log, assign and track incidents, from

the users’ first contact to problem resolution and incident
closure
• Generates a knowledge base on all the responses to

situations occurring from time to time.
• Builds in accountabilities on the agencies concerned with

servicing and trouble shooting.
• 79,000 calls AND 13000 e-mails were handled on
ICEGATE Helpdesk in 2009-10.
ICEGATE E Filing details
2009-10
Total 8.3 Million documents handled at ICEGATE.
(4.2 Million SB and 3.2 Million BE)
2008 - 2009
IGM CM SGM TP RA SBs BOEs Total
189100 853726 7789 3639 65584 3108392 2076408 6304638
2007 - 2008
IGM CM SGM TP RA SBs BOEs Total
169882 827668 5137 5594 65741 3021756 2373062 6468840

ICEGATE Architecture 1.5
Data Centre
I Internet
C Users
Service E
ICES
Centre G
Application
Application A
T
E
Custom Location
Service Centre
Major Changes
As part of the implementation of CBEC’s IT Consolidation Project, the EDI

operations at current EDI location would be shifted to ICES 1.5 from ICES 1.0 and
enhanced/ modified version of the application software currently operational.
Upgraded software, developed by NIC, would be implemented at CBEC’s National
Data Centre at New Delhi. About 62 EDI sites operational under ICES1.5
including 17 ICES 1.0 sites migrated to ICES 1.5.
Advanced RES for ICES 1.5 is available at the NIC Website.
Service Centre Operations will now be through ICEGATE
Authorized Bank will be Communicating through ICEGATE

ICEGATE Help Desk
•Header and Trailer Format Changes
•Deliminator level Changes.

Comma is replaced by ASCII29
•There are Field Additions to Message.

eg. Location Code added in messages.
•Alteration of Existing length of Field

Eg. – BE and SB Length is 7 instead of earlier 6
•New Messages Added

Eg. Query Reply

Sample SB Message – 1.0
•HREC**,ZZ,STRIUMPH,ZZ,INBOM4,5,UN,D,CACHE01,,,01A
•SBID/0162509.sb
•<RES/E>6.0
•<TABLE>SB
•162520090713AEZPM6919BCH00103880264480IPCA LABORATORIES LIMITED48, KANDIVLI INDUSTRIAL ESTATE,
KANDIVLI(W)MUMBAIMAHARASHTRA400067FP600240051UNIAO QUIMICA FARMACEUTICA NACIONALS.A.RUA
CORONEL LUIS TENORIO DE, BRITO90 - EMBU GUACU, 06900-000 SAO PAULO - SP - BRAZILBRINBOM4CGHBRP
•<TABLE>INVOICE
•1MUM/2009-10/81120090608USDFOBUNIAO QUIMICA FARMACEUTICA NACIONALS.A.RUA CORONEL LUIS TENORIO
DE, BRITO90 - EMBU GUACU, 06900-000 SAO PAULO - SP - BRAZILUSD3307.50NDA120
•<TABLE>EXCHANGE
•USDY
•<TABLE>ITEM
•110329420090DRUGS: PAROXETINE HCL (PAROXETINE HYDROCHLORIDE USP)KGS175.000630.25000KGS131885.51
•<TABLE>LICENCE
•11285612007030611465.500175.000M
•11285612007030612542.500175.000M
•11285612007030613913.500175.000M
•11285612007030614437.500175.000M
•11285612007030615150.500175.000M
•11285612007030616766.500175.000M
•1128561200703061796.250175.000M
•<END-SB>
•TREC**

Sample SB Message – 1.5
•HRECZZNARADELZZINFBD6ICES1_5PCACHE0155200912171348
•<TABLE>SB
•FINFBD65520091217AVAPS6694RCH00105020116960Royale Brass House Pvt. Ltd.,688, Nai Basti, Devli VillageNear
KhanpurNew DelhiDelhi110062FP340340011Hamilton Sinkler, Inc45 Board St Carltadt. Nj07072, ,USINFBD6USNYCUS0
•<TABLE>INVOICE
•FINFBD655200912171HDC 40220091209USDCIFHAMILTON SINKLER. INC31 EAST 32ND STREET11TH FLOORNEW
YORK NY10016USAUSD100.00USD14.8510.00000USD1199.91BDA180
•<TABLE>EXCHANGE
•FINFBD6USDUSA DOLLARS1.0045.850020091201Y
•<TABLE>ITEM
•FINFBD65520091217111983021090BRASS BUILDERS HARDWARE (HEAT VENT, ORBDOOR STOP, DRAWER PULL,
KNOB)ASSORTED ITEM AS PER INV. P/L ATTACHEDLOT1.00011999.05000LOT1605172.68N
•<TABLE>DBK
•FINFBD6552009121711830201A856.860
•<END-SB>
•TREC55

Sample BE Message – 1.0
•HREC**,ZZ,CAPITALBLR,ZZ,INBLR4,5,UN,D,CACHI01,,,01A
•BEID/0237209.be
•<RES/I>4.0
•<TABLE>BE
•F23722009NW07010166631AURIGENE DISCOVERY TECHNOLOGIES LTD.PLOT NO. 39 (PART) & 40 ( PART) PHASE II,
ELECTRONIC CITY KIADB INDLBANGALOREKARNATAKA560068APNNBRUAABCC1595NCH001BEBEBRUNNNN
•<TABLE>IGMS
•F23722009NW151972009618640411652009070920090712120.000KGSPKG
•<TABLE>EXCHANGE
•F23722009USDY
•F23722009INRY
•<TABLE>INVOICE
•F23722009NW120090706M/S. PERKINELMER SINGAPORE PTE LTD28 AYER RAJAH CRESENT#08-
01,SINGAPORESINGAPORE80.00FOBUSD20.0000N1.12501.0000SDPRULE 450471320
•<TABLE>ITEM
•F23722009NW112.000000NOS38220090ULIGHT-POLY GT(INMOL),TRF0100-D21ULIGHT-POLY GT(INMOL),TRF0100-D/
LAB REAGENTSPERKINELMERPERKINELMERTRF0100-DLAB
REAGENTSBE38220090S38220090002/200829019/200640.000000NN
•<TABLE>DEPB
•F23722009NW11052/2003I-9
•<END-BE>
•TREC**

Sample BE Message – 1.5
•HRECZZJAGUARDELZZINSTT6ICES1_5PCACHI013329200912171401
•<TABLE>BE
•FINSTT6332920091209H05960632110LG ELECTRONICS INDIA PVT LTD.PLOT NO.51, SURAJPUR KASNA ROAD,
GREATER NOIDAUTTAR PRADESHNLPNNCNSHAAAAFJ0020DCH001CNCNCNSHAYNNN
•<TABLE>EXCHANGE
•FINSTT6332920091209USDY
•FINSTT6332920091209INRY
•<TABLE>INVOICE
•FINSTT6332920091209120091118M/S. ANHUI TIANDA (GROUP) CO., LTD.ZHENXING RD., TONGCHENG,
TIANGCHANGCITY ANHUICHINA10440.00FOBUSD55896.00YINR226.00INR1.0000SOTHRULE 4TDGF09093
•<TABLE>ITEMS
•FINSTT6332920091209113600.000000PCS84145990FAN ASSEMBLY CROSS FLOW (102X850) (PART NO.:5901AR2441L)
(CAPTIVE CONSUMPTION)FAN ASSEMBLY CROSS FLOW (102X850) (PART NO.:5901AR2441L)
(CAN.A.N.A.N.A.CN84145990S84145990002/200862019/20062.900000NN
•<TABLE>IGMS
•FINSTT63329200912092002544200912162009121634120091209INNSA1552632053200911232403908.000KGSCTNAS
ADDRESS
•<TABLE>CONTAINER
•FINSTT6332920091209200254420091216FMAEU6241194MLCN455948
•<END-BE>
•TREC3329

LInk of Updated Documents
Web Site – WWW.ICEGATE.GOV.IN
Navigation Path – Home Page – Guidelines – Message Implementation Guidelines – Message Formats for ICES
1.5 – Message Guidelines
Documents –
BE Message Format Ver1.5
SB Message Format Ver1.4
13 © 2009 Wipro Ltd - Confidential

New Facilities in ICES 1.5
Query Reply can be Filed through ICEGATE
Amendment of Documents allowed through

ICEGATE
DTS 1.5 launched on ICEGATE Website
Tracking at ICES – Tracking of document at ICES

level
Challan Print file on E-Mail
•CONFIDENTIAL© Copyright 2007 Wipro Ltd •14

RES New Version
•RES is available for download from http://ices.nic.in/ (as per ICES

Version 1.5). The packages facilitates preparation of flat files for both
1.0 and 1.5 formats.. Existing RES User will only be required to update
their packages for version 1.5 from site.
•The site also provides facility for helpdesk and users can place their
queries/problems for help.
•The RES users can also write at below e-mail Id in case of any issues- .
Support E-Mail ID – support-res@nic.in

Sample Query Reply Message – 1.5
HRECZZCIRCLECARGOZZINPPG6ICES1_5PCACHI06296201006021
414
FINPPG6207378720100531120100602MANUFACTURE INVOICE
AND CATLOGUE SHOWN TO YOU PLEASE ASSESS THE B/E
TREC296
 New Facility has been added for User to file Query Reply from
Service Centre and Internet Both for the paper filed from
Internet.
 User can observe the job status for query in Tracking at ICES
and DTS

Tracking Query Message – Contd.

Tracking Facilities of Jobs Filed through ICEGATE
•Link --
http://www.icegate.gov.in/web/CBEC_ICES15_DTS/DTS/tp
_home_1_5.jsp?

Tracking Facilities of Jobs Filed through ICEGATE

Tracking at ICES – Tracking of document at ICES level
•Link --
http://www.icegate.gov.in/web/tracking_ices/

Tracking at ICES – Tracking of document at ICES level -Result

Tracking Query Message

Tracking of Query at ICES level
•Link http://www.icegate.gov.in/web/CBEC_ICES15_DTS/DTS/BE_query_input.jsp?
Message=BE





Inquiries at Service Centre
• ICEGATE has provided Inquiries at Service Centre for selected business

attributes –

IGM Inquiry at Service Centre
1. Enter Site Id, IGM Number, IGM Date

2. Enter Site Id, SMTP Number, SMTP Date, Gateway Port
3. Enter IGM Date

BE Inquiry at Service Centre
1. Enter Site Id, Be Number, BE Date

2. Enter Job Number, Site Id, Job Date, CHA Number

BL Inquiry at Service Centre
1. Enter MAWB Number

SB Inquiry at Service Centre
1. Enter SB Number and SB Date

Not Available in ICES 1.5
• LST file not available in ICES 1.5
User can refer the details from ICEGATE DTS on website for referring the
details of filing.

Helpdesk Support
Navigation Path – Home Page – Helpdesk – Use Helpdesk

Details –
End users can log a call with icegate by sending E-mail to
icegatehelpdesk@icegate.gov.in with full particulars. The e-mails are
monitored and necessarily replied.
Normal reply period : 2 hours.
Thereafter escalate to icegatehelpdesk.manager@icegate.gov.in
(Helpdesk Manager)
End users can also log a call at the helpdesk by making a phone call to
Helpdesk analysts sitting at ICEGATE location and other custom locations.
The Helpdesk phone Numbers- 23379020, 23370133. ( Delhi Based
Numbers )

Expectations from CHA’s
Upgrade the ICEGATE Registration for New Message Type or location

registration@icegate.gov.in .
Upgrade the Software being used to be in sync with document on website.
Testing with ICEGATE for at least one Message for each Message Type
Refer DTS1.5 and Tracking at ICES 1.5 for the Tracking of Document.
Contact Helpdesk in case of any issues.

FAQ Available at ICEGATE Website
Microsoft Word
Document

Difference from ICEGATE in ICES 1.0
• Service Centre : No longer directly interacting with ICES application
: No facility to use floppy/ CD/ Pen-drives/ portable
HDD at Service Centre
: DTS also through ICEGATE
• All Trading Partners (such as banks, custodians, shipping lines, CHA etc.) interact
with ICES through ICEGATE
• All Interactions between Central Servers to Central Server – Hops Reduced.
• Upfront validations in messages; Some Functions of ICES now at ICEGATE e.g.
DTR.
• Extended Messaging
– No movement of physical Duty payment Challans; Multiple authorized banks can
operate; Credit of DBK to Any Bank A/C
– Messages from: Shipping Lines / Carriers ( Arrival/ Departure of containers)
: Custodians (Gate module, Arrival of Goods)
: Banks ( Duty payment and reconciled Challans messages)
– Messages to Customers such as queries and reply through ICEGATE
– Print of Some Documents available at doorsteps of RES users– Challan, query
• Some C to C messages no more relevant – e.g. TRA, TP, License utilization etc.
• Filing services now include amendments, query reply on the internet.
• Various options for Message formats – XML, EDIFACT, Flat File.

Any Questions
• Q and A
• I am already a registered user of ICEGATE and want to add more
services on my registered ICEGATE ID can I do the same?
• Can I get my profile modified / updated at ICEGATE?
• I have prepared a job using RES package and got message from
ICEGATE saying File Format is wrong. What should I do?
• Is it necessary to file documents through registered mail id?
• What if I am not sending file in correct format?
• What if I am not getting query?
• How can I check the status of my submitted documents?
• .lst file

Most Frequent Errors in the file formats for
ICEGATE Users in ICES 1.5
• Tags Not in Order.
• Please refer Message format guidelines for correct order
• Wrong field Separators ---- Please refer Message format guidelines for correct Separators
• Mandatory Field Missing. ----Please refer Message format guidelines for Mandatory Fields
• Filing in ICES 1.0 Format. ----- Need to follow ICES 1.5 message format.
• Extra Field in Record. ---- Space in End of Record in File
• Header Format not upto the mark.
• Registration not done for location.
Need to send request from User registered mail ID with Location code and message type on
registration@icegate.gov.in
• Shipping line not found-- missing from the directory
• Missing Sender Id ---- Need to mention in sender id in jobs as per guidelines
• Need to fill required Fields only in job as per guidelines
• Date Format Mismatch-- Date format should be as per message guidelines
• Conditional Valid Values from the List ---- The only accepted values are as per the list of values contained
in the message guidelines acceptable to the ICES 1.5 software and the file should be modified to contain
values as per message guidelines
• Please refer Message format guidelines for correct format
• Please refer Message format guidelines for Mandatory Fields

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CENTRAL BOARD OF EXCISE

DIRECTORATE GENERAL OF SYSTEMS & DATA MANAGEMENT

ICEGATE is an infrastructure portal that fulfils the

2 Directorate General of Systems & Data Management 2

• Information Tracking System

• E-Payment and messaging with the bank

• Registration for IPR (Intellectual Property Rights)

3 Directorate General of Systems & Data Management 3

• Facility to receive, log, assign and track incidents, from

• Generates a knowledge base on all the responses to

• Builds in accountabilities on the agencies concerned with

169882 827668 5137 5594 65741 3021756 2373062 6468840

5 Directorate General of Systems & Data Management 5

As part of the implementation of CBEC’s IT Consolidation Project, the EDI

Advanced RES for ICES 1.5 is available at the NIC Website.

Service Centre Operations will now be through ICEGATE

Authorized Bank will be Communicating through ICEGATE

7 Directorate General of Systems & Data Management 7

•Deliminator level Changes.

•There are Field Additions to Message.

•Alteration of Existing length of Field

•New Messages Added

8 Directorate General of Systems & Data Management 8

9 Directorate General of Systems & Data Management 9

10 Directorate General of Systems & Data Management 10

11 Directorate General of Systems & Data Management 11

12 Directorate General of Systems & Data Management 12

13 © 2009 Wipro Ltd - Confidential

Query Reply can be Filed through ICEGATE

Amendment of Documents allowed through

DTS 1.5 launched on ICEGATE Website

Tracking at ICES – Tracking of document at ICES

Challan Print file on E-Mail

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •14

•RES is available for download from http://ices.nic.in/ (as per ICES

Support E-Mail ID – support-res@nic.in

15 © 2009 Wipro Ltd - Confidential

16 © 2009 Wipro Ltd - Confidential

17 © 2009 Wipro Ltd - Confidential

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •18

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •19

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •20

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •21

22 © 2009 Wipro Ltd - Confidential

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •23

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •24

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •25

26 © 2009 Wipro Ltd - Confidential

27 © 2009 Wipro Ltd - Confidential

• ICEGATE has provided Inquiries at Service Centre for selected business

28 © 2009 Wipro Ltd - Confidential

1. Enter Site Id, IGM Number, IGM Date

29 © 2009 Wipro Ltd - Confidential

1. Enter Site Id, Be Number, BE Date

30 © 2009 Wipro Ltd - Confidential

1. Enter MAWB Number

31 © 2009 Wipro Ltd - Confidential

1. Enter SB Number and SB Date

32 © 2009 Wipro Ltd - Confidential

• LST file not available in ICES 1.5

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •33

Navigation Path – Home Page – Helpdesk – Use Helpdesk

34 © 2009 Wipro Ltd - Confidential