Project Planning

Overview
Contractor Involvement
Proactive Efforts

02/06/11
Overview

CSMP

Bid Process

Crew / Vessel / MS Audits

Contract Award

Detailed Planning
CSMP – before bidding
Bidding Process
• Request for Proposal / Invitation to Tender – Typically includes
proposed contract
– Scope of Work
– Lists of Deliverables
– Technical Specifications (including HSE Spec)

• Contractor Proposal
– Include sufficient detail to demonstrate full appreciation of level of
effort required
– Do not underestimate the effort and detail required for planning
– Land Seismic – may include scouting trip by vendor
Proposal Inputs
• Contractor Roles and Responsibilities
– Base plans on Standard Operating Procedure
– Ensure adherence to Regulations, Industry Standards (e.g. OGP &
IAGC)
– Review for Project Specific issues

• Company Roles and Responsibilities

– Align requirements with Regulations and Industry Standards
– Impose additional requirements for Project Specific issues
Detailed Planning – After Contract Award
• HAZID
– Shell, Vendor, Subcontractors
– Based on Vendor’s Risk Registor
– Pre and Post Mitigation RAM
– Results feed into HSSE plan

• Project Plan
– Project Specific HSE Plan
– Quality Plan
– Security Plan
– Emergency Response Plan
– Communication Plan
– SIMOPS Plan
– Proactive Measures and Efforts
– Statistical documentation and reporting

• Bridging Document
HSE-MS / HSE Plans

Contractor Systems Company Systems

Corporate Management System Management System

Level Contractor HSE Company HSE

Contract HSE Section

Crew
Crew HSE Plan
Level

Project
Level Project HSE Plan

HSE aspects in a contracting

environment for Geophysical
Operations – OGP 317
Hazards Effects Management Process
Scouting for Land Operations

May be Shell and Vendor together

Important part of HSSE & Logistics
planning
Risk Assessment

Post-Mitigation

Pre-Mitigation
Bowtie
HSE Plan Implementation
• Active engagement of staff and crew
– Everyone understands their part
– Everyone contributes
– Everyone understands the reason – to keep them safe!
• Active participation of leadership
– Lead by example
– Physically present / tangible demonstration of involvement
• Live and growing (not static dust collector)
– Add best practice
– Remove what doesn’t help
– Keep it simple and understandable
• Proactive
– Recognize Risk
– Reduce Exposure
Bridging Document
New HUET Guidelines
• Shell Requirement - approved Helicopter Underwater Evacuation
Training
– Renew every 3 years

• Formerly – exemption for infrequent flyers (“3 flight rule”)

• New Standard to be in effect 1 January 2010
– No more “3 flight rule”
– All passengers must have current, approved HUET before making
arrangements to fly
• Vendor staff on Shell contracted helicopter
• Shell employee on a vendor contracted helicopter
• Vendor staff on vendor contracted helicopter for Shell proprietary work
Proactive Efforts
• Project kick-off meeting
– Set expectations with crew
– Demonstrate Leadership Commitment

• HSE Meetings
• Hazard Hunts, JSA, Toolbox Meetings, etc
• STOP programs
• Discussion with Leaders
• Recognition for Good Behaviors and Significant Efforts
Following Execution
• After Action Review
– KPI’s
– What went well
– What could have been better
• Actions before next project
Joint Effort
• Difficult economic climate
• Projects in a Challenging environment
• Pressure on cost + schedule

• No compromise on Safety – GOAL ZERO!