INTRODUCTION COVERING LETTER CURRICULUM VITAE GROUP DISCUSSION INTERVIEW SKILL

Employment Communication reveals the communication skills necessary for conducting a successful job search or changing jobs. Learn to present a professional image, communicate well with potential employers, employers, and use the Internet as a jobjob-search tool.

There are various kinds of letters exchanged between the applicant and the organization. Besides the application letter sent by the applicant to the organization there are other letters of correspondence regarding employment. Letters are sometimes sent by the employers to the reference whose names and addresses are asked for by the employer . The reference replies to the employers quarries are very important.

 A letter of application is a sales letter, and one of most important ones ,which sells ,not goods, but the service of the writer. An application letter functions as a cover letter in the transmitted of the resume. A job seeker must first come to know to whom to write an application letter. So that he may get an interview for a job. Application letter are personal letter incorporating a few features of a business letter.

Attention Interest Desire Action A successful application letter motivates a potential employer to read your resume with interest and to arrange an interview, to accomplish his goals, the letter and resume must create sufficient interest to separate you from the applicant to invite you for a personal interview.

The application letter should begin with a business like paragraph that attracts the reader s attention. It should make a clear that you attention. are applying for a job not inquiring about one applicant letter consists of the following parts: parts: Address of the Applicant and Date: Date: Employer s Name and Address: Address: Salutation: Salutation: Body: Body: Complimentary Close: Close: Signature: Signature: Enclosure: Enclosure:

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Indication in your letter that you have some knowledge of the organization. Use simple, clear, and direct language; get to the point immediately. Focus on the employer s need. Use formatting such as bullets, bolt, and italics when appropriate. Do not use clipart. Use action verbs and phrases. Maintain a balance between professionalism and friendliness.

Cover letter also called the cold contact letter "is the letter accompanying the resume. It is as important as the application letter. In fact, it is an application, short and sweet , telling the recipient that all the details are attached to it. The covering letter, simply because it is supposed to tell or inform the employer about the particulars enclosed is not supposed to be a dull or, lifeless note.

 Use of standard quality paper  The letter must be typed or word-processed unless the employer specifically wordasks for a handwritten application  The name and address of the employer must be carefully written  The source of information regarding the vacancy must be mentioned

 The application must express desire to be considered for the position  He must use active and passive voice  He must express enthusiasm and optimism towards receiving a favorable replay from the employer to discuss more details in an interview  He must mention that the resume and other papers, if any, are enclosed  If the employer has given only a box number, the covering letter must be addressed to The advertiser, box number  The style of the covering letter should be formal.

Example: Covering letter

Sanjay Date:12/12/2010 C/O professor Manu Kumar #325,JP Nagar, MysoreMysore-570008 (Tel(Tel-225562) Sub: Sir, Being given to understand that your organization requires a few computer professionals, I wish to apply for the post of Software Engineer as I have earned the degree of Master in Computer Application(MCA) from V.T.U University of Belgum. In this connection, I am enclosing herewith my Bio-Data for your kind Bioperusal. I hope to have a favorable consideration and I assure you that you will not regret your selection if I am given a chance to serve your firm. Yours faithfully Sandesh, 125,kuvempu Nagar Mysore -570010

THE word CV or resume is called in American English. English. The Latin words curriculum vitae means course of life . It is a summary of the candidate s qualification and experience. experience.

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PERSONAL PARTICULARS. ACADEMIC QULIFICATION. ADDITIONAL QUALIFICATION. EXPERIENCE THAT MAY BE STATED INNTHE FOLLOWING ORDER: 1.FUNCTIONAL:THE SKILLS AND TALENT. 2. CHRONOLOGICAL: WORK EXPERIENCE LISTING JOB DESCRIPTION. ADDITIONAL INFORMATION THAT MAY BE LANGUAGES; etc. REFERANCE.

A good C.V. provides basic information to the recruiter in a systematic way form.
Indicates a specific job objectives or summary of qualification. Highlight accomplishments. Emphasis any education/training /experience related to your job objective. Give details of your professional activities supportive of your career objective.

Do not use an uncommon C.V. format. Do not mention salary you expect. Do not leave any gap in your experience. Do not give reasons for changing your earlier jobs. Do not use colored paper. Do not send a hand written resume. Do not mention personal details such as number of children or martial status. Do not be too brief or too lengthy.

 Meaning: The term discuss is derived from the Latin root

discutere, which means to shake or strike. The term group discussion is used to refer to a oral communication situation in which a small number of professionals meet and discuss the problem or to exchange information on significant matter related to the function, growth or expansion of the organization to which they belong. The purpose of the discussion is to elicit the views of all participants and through intense interaction evolve a consensus.

PURPOSE PLANNING PARTICIPATION FREE COMMUNICATION LEADERSHIP

 Ideas can generated  Ideas can be shared  Ideas can be tried out  Group member can respond to ideas  Group provides a supportive environment for academic and professional endeavor when the dynamics are right  GD skills have many professional application  Working in groups is fun

 TOPIC-BASED TOPICKnowledge intensive Non knowledge intensive

CASE STUDIES GROUP TASK

LEADERSHIP QUALITIES

KNOWLEDGE OF SUBJECT MATTER

Presentation of details

USE OF ANALYTICAL ABILITIES

CLARITY OF THOUGHT

CONVICTION

FLEXIBILITY

Taking initiative

Ability to give direction

Error free presentation

Taking the group along

Even contributions

Listening

Goal fulfillment

The quality of performance would improve by following guidelines given below in the form of Do s and Don ts:

Do s
         

Keep eye contact while speaking Initiate the group discussion Allow other to speak Speak clearly Make sure to bring the discussion on track Positive attitude Speak sensible Listen carefully to others Be short and simple Formal dressing

           

Being aggressive Blocking Self confessing Competing Seeking sympathy Special pleading Horsing around Seeking recognition Withdrawing Speak loudly Adopt a negative stance Negative gesticulation  Positioning of legs  Movement of hands

GUIDELINES FOR THE INTERVIEWEE:INTERVIEWEE: 1).B 1).Before the interview Prepare in advance Find someone to role-play roleUse a mirror Assess your interviewing skill Prepare answers for questions Assess your overall appearance Research the company Have extra copies of resume Arrive early at the interview

2).During the interview

i) Introductory phase: Make a good impression Get the information you need When to ask questions ii) Middle phase: During this phase of the interview , you will be asked many questions about your work experience , skills , education , activities , and interests. You are being assessed on how you will perform the job in relation to the company objectives. iii)Closing phase: During this phase , you will be asked whether you have any other questions. Ask any relevant questions that has not yet been answered.

EYE CONTACT FACIAL EXPRESSION POSTURE GESTURES SPACE

3).After the interview

Say thanks: The next day write the interviewer a brief note reiterating your interest in the job. Follow up: If you haven't heard from the interviewer within the time frame indicated at the close of the interview ,call them to relay a polite reminder that you are still interested in the job. Keep in touch: if you aren't hired and you are still interested in the company , it pays to keep in touch with the interviewer. Chin up: if you don t get the job , don t be disheartened , gear up for your next interview.

If an interview is to be successful effective planning is essential. If the interviewer makes thorough preparations, the rewards will be wellwellstructured, enjoyable, informative interviews for both the interviews and the interviewee. BEFORE THE INTERVIEW: 1)Aim 2)Information 3)Setting 4)Structure

DURING THE INTERVIEW 1)You aim should be to put the interviewee, at ease and help him or her to relax by being friendly and reassuring. 2)Give the interviewee your undivided attention. Sum up the interview by stating any action you are going to take or anything expected of the interviewee after the meeting.

QUALITIES OF A GOOD INTERVIEWER: 1)Interest in the applicant. 2)Alertness 3)Patience 4)Deliberation 5)Concentration

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