Internship Project

Methodology and Report writing

Dr. Pious Thomas

4/22/2012

Organizational Development

Make a Reliable Report

If your report doesnt make

the information easy to understand, believable and actionable...................... It is likely that management wont value your work.
Nancy Bunn, Director, Corporate

Communications, Burke Inc.

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The Basics
Reports must be presented in

Executive Bond Sheets of A4 Size (210 X 297 mm) Must be typed in Times New Roman, 12 Fond size. Spacing 1.5 lines Margin 1.5 on the left, 1 at the top, bottom and right.
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Structure of the Report

Pre-Factory Items Body of the Report Terminal Items

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Pre-Factory Items
Cover Page Certificate from the college Certificate from the guide Certificate from the company Declaration of the student Acknowledgements Table of contents List of Tables List of Graphs

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Certificate from the Guide

I hereby certify that the thesis work entitled

(TITLE OF THE THESIS) is a original study carried out by (NAME OF THE STUDENT) under my guidance. The study does not form a part of any other work submitted to any other institution or university for the award of any other degree, diploma, associateship or other similar title.

( signature of the Guide)

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Declaration of the student

I, ________________________, hereby declare

that the thesis work entitled (TITLE OF THE THESIS) is a original study carried out by me, under the guidance of (NAME OF THE GUIDE). The Thesis does not form a part of any other work submitted to any other institution or university for the award of any other degree, diploma, associateship or other similar title.

( signature of the Student)

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Body of the project

Executive Summary brief

introduction of the topic, objectives of the study, scope of the study, limitations of the study, methodology, findings and conclusions, suggestions or recommendation (Maximum 4 - 5 pages)

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Chapter 1. Introduction Topic, objectives, scope, Limitations. 2. Research Design methodology, data collection, type of research, statistical tools, justification of the methodology. 3. Industry Profile, Company Profile, Product profile. 4. Contextual definitions (optional) 5. Organizational Design 6. Analysis of data and Interpretation 7. SWOT Analysis/SWOC 8. Summary of Findings 4/22/2012 9. Conclusions

1. Introduction
Must provide a theoretical background of the

topic under consideration. (This is to equip the reader who is not well versed with the area, for understanding the research work. Must elaborate enough, but not very lengthy. Foot Notes: For citing books: cooper, R. Ronald, and schindier, S. Pamela, Business Research Methods. Tata Mc Graw Hill, 2004, 9th Edition, P 27 For Citing Journals: Drucker, Peter F., What Business can Learn from Non-profits, 4/22/2012 Harvard Business Review, 4, July-Aug 1989,

Foot Notes. Contd..

For Citing Newspaper Article: Jha, Urvashi, Strong, Re: Hotels Rethink on

dual tariff policy., Economic Times (Bangalore), 2nd August, 2007, p 6. For Citing Seminar paper: Kumar, Rajesh .V, Measurement of ROI for Education and Training Departments in Indian Service Sector Companies. (Paper presented at XXIX All India Accounting Conference on Accounting Education and Research. New Delhi, December, 2006.
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ABBREVIATIONS
Anon. Anonymous

Ante
Art. , arts, Bk, bks, Ch. Col,, cols., Edn Et al

Before
Article Book, books, Chapter Column, columns Edition And others

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ABBREVIATIONS
E.g. Exampli gratia

Et. Seq.
Ibid Idem i.e. Loc.cit. Op.cit. supra

Et seqens:
Ibidiem Same person That is Loco citato Opera citato above

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Chapter 2 RESEARCH DESIGN

Introduction Review of literature Need for the study Objectives of the study Hypotheses Operational definition of concepts Methodology Limitations of the study Chapter Scheme

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Methodology
Type of Study Type of data Sources of data Method of collecting primary data

Type of survey
Method of sampling and sample size Tool for data collection Techniques of Analysis
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Chapter 3. Industry Profile, Company Profile, Product Profile.

History and Development

Promoters of the Company

Turning Point Success Factor Departments, Organizational Hierarchy Products Competitors USP of the company

Chapter 4 DATA ANALYSIS

Title of this chapter same as Title of the project Must start with a brief write-up on statement of

problem, objectives, methodology adopted. The details must ideally end with. the data collected has been analyzed in this chapter. Must be presented in the order of the objectives of the study. Every table must have a theoretical construct, table number, title, table with clear captions and stubs, Footnotes, Source Note, Explanation, inference and analysis (i.e. reasoning), if any. Should not be restricted to percentage analysis. Testing of hypotheses can be a part of this chapter. 4/22/2012

Chapter 5 Organizational Design

Organizational Structure

Organizational Culture
Organizational Change

Chapter 6 SWOT/SWOC ANALYSIS

Chapter 7 SUMMARY OF FINDINGS
Strengths and Weakness Internal Opportunities and Threats - External

Summary of Findings must

be compiled from the inferences drawn through analysis of data.

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Chapter 8: CONCLUSIONS
Conclusions must be presented in

the order of objectives and an overall conclusion offering solutions for the problems must also be specified.

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Chapter 9: SUGGESTIONS
Suggestions must be practical and

realistic. Constructive suggestions to the company. Scope for further research.

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Terminal Items
Bibliography

Annexure
Any documentary evidences.

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Bibliography
Must be arranged in the following order: Books Magazines Journals Newspapers Websites Any other resources Must be expressed in the order specified by

American Psychological Association. Must be presented in alphabetic order under each category.
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Examples
Kirkpatrick, James D, (2006) Evaluating

Training Programs: The four levels third edition, San Francisco, CA, Berrett Koehler. Strother, Judith (April 2002), An Assessment of the effectiveness of learning in Corporate Training Programs, International Review in Open and Distance Learning. Vol 3, Issue No. 1

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SOME OTHER TIPS

Overload of data must be avoided. Pages must be properly numbered. Clear indexing of chapter paragraphs and

tables. Use of Pictures must be reduced and if possible avoided. Spell check. Spill over Chapter Separators Foot notes Hardbound. No gaudy cover page Preferably Blue

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Tips for Oral Presentation

Make a Power Point Presentation Minimize the number of slides. Present the following;

Need for the study. Objectives of the study. Industry Profile, Company Profile, Product Profile. Organizational Design
Structure Growth Culture

SWOT Analysis

Summary of findings, conclusions and suggestions.

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Marks allotment
Criteria Report Marks 25 Present Viva ation 15 10

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Dr. Pious Thomas

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