SAP R/3 Overview

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GOOD MORNING

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Agenda:

1. Expectations sharing
2. Presentation - SAP overview

3. Navigation through SAP

4. Q&A

5. Closure

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A brief back ground of the project and its scope

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Drivers for ERP implementation in BPCL 1. Fulfillment of Corporate Vision 2. An outcome of the IT strategy of BPCL 3. An essential requirement for an emerging market

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What is Flexible, Integrated and standardised:

Flexible Able to change systems functionality to meet business needs Integrated Information should be entered only once and available for usage across the organisation All transactions and analysis should be based on same information Standardised Maintain certain minimum standards in processes across businesses to ensure efficiency and effectiveness

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The Current IT solutions have their own limitations

Users at Input end Locns/ROs/CO

Delays in transfer of data Missing data/DTNs Outdated Master Files

These delays affect: Accuracy of information

Data Processing Centres

Delay in collating, processing, printing and distributing reports

Timeliness Planning & Decision making Reconciliations

Users at Output end Locns/ROs/CO

Delay in receiving reports Inaccurate Information

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Systems developed for specific requirements are like loose pearls with their own independent values.

BPCLIP BPCASH

Ref. Materials

VOUCHER

BPPAY

BPADMIN Finance Ledger

Inventory Control (Mktg.)

Payroll
BPMASTER CAPEX TDU LAN

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The value of an integrated solution is greater than the sum total value of all the specific solutions.

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The needs led is in choosing an ERP solution to meet our varied business requirements. The ERP chosen - SAP.

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SAP R/3 focus

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 An Introduction to ERP and SAP

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To recall...

ERP is a software that helps to integrate nearly

all the functions of an organisation enabling it to plan, track, and use its resources (material, people, and money) in the best possible way to manage its growth and effectively service its customers.

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What is SAP R/3

An Integrated business transaction processing system It incorporates Best Business Practices

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SAP R/3 Basis System

Presentation Central System (Laptop) Distributed Presentation Client/Server (Two-Tier ) Client/Server (Three-Tier) Client/Server (Multi-Layer, Cooperative ) Application Database

SAP AG
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Balance sheets P & L accounts GLs AP & AR

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SBU wise profitability Productwise profits

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Key Benefits
Financial Statements

External Reporting
Balance Sheet Profit & Loss a/c Cash flow statement Management Accounting Internal Reporting Cost Center Reports Product Cost Reports Profit Center Reports
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The Materials Management module covers the procurement and storage of all kinds of materials and spares

MM
Materials Mgmt.

MM controls purchasing, inventory management and reporting and supports the following processes: Vendor selection and enrolment Purchasing Reciept of material Incoming quality control Settlement of bills Inventory control, transfer of stocks Stock accounting and valuation

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The Production Planning module takes care of planning, implementation and reporting in the production process. .

PP
Production Planning

The standard PP module is used in discrete manufacturing. However, the PP-PI (PP for Process Industries) Module is being used in the context of BPCLs Lubes and LPG SBUs. Due to the unique requirements of the Refinery, SAP will not be used there. A specialised suite of software applications from Aspentech is being implemented in BPCL(R) which will feed data into SAP.

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The Sales and Distribution module covers the Customer Order Management Processes

SD
Sales and Distribution

In the SD Module, we handle activities relating to our customers enabling Pre-sales activities like customer calls, inquiries and quotations Recording orders received from customers Keeping track of stock availability Pricing of products, discounts and rebates Delivery and Transportation Billing and Credit Management Accounting

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IS Oil will be used by BPCL and will be part of the integrated package.

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SAP being a standardised information system, is applicable irrespective of countries

CIN Country India Version

To meet the requirements of India Union and State taxation laws, SAPs CIN module would be implemented supporting Taxes and duties Excise, Customs and Modvat

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The Quality Management module takes care of planning, processing and supervision of quality control processes . .

QM
Quality Management

Salient features of the QM module are

Creation of inspection lots, plans and schedules Monitoring of Quality Control results Vendor evaluation based on QC results Handling of customer complaints

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The plant maintenance module takes care of planning, processing and supervision of maintenance tasks . .

PM
Plant Maintenance

Salient features of the PM module are Tracking of equipment and spares Capturing costs Tracking inspection and maintenance schedules

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Human Resources in SAP

Planning Processes HR Organisation Structure Career & Succession Planning Cost & Compensation planning Personnel Development Processes Qualifications (skills & competencies) Performance Evaluation Training & Event Management Transactional Processes Recruitment Process Personnel Administration Actions Maintenance of Employee master records Time Management Payroll Processing (International) Business Trip Management
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Project Systems

Project mgt. PERT / GANTT charts

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PS - Key Benefits

Proactive Planning tool for dates, costs, material and service requirements for projects through Structures. Complete integration with the MM & FI modules during all phases of Project Management. Real time Budgetary Control on Commitments &Expenditure. Real time reporting on Progress & Project Material Status. Real time Costs Comparisons between Plan / Actuals , Budget /Actuals. Easy Capitalization of Assets. Easy retrieval of past project data to support planning for future projects On going project cost reconciliation.

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TAS Internet E-biz Unique legacy

EDI

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