Memo, Office Order, Office Circular

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Memo
Memorandum- a thing to be remembered.
It is meant to be seen only by the people who

work for the organization.

Exclusively for internal use. It is assumed that the receiver understands It lacks confidentiality.

the jargon, acronyms and abbreviations used.

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Memos are used for following reasons: To make requests or enquiry

To supply information To confirm arrangements following a

discussion

To ask for comments or suggestions To send unsolicited suggestions or ideas To explain or clarify a situation or instruction To amend existing policies
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MEMORANDUM Date: To: From: Subject: _____________________________________ _____________________________________ Cc:

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Reference No.

Write a memo requesting various branches of

the organisation for monthly reports.

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ABC Engineering Works Greater Noida MEMORANDUM Date: 13th Oct., 2011 Ref. No. AR/580/2011
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Office Order
It means acceptance or compliance. It carries a stamp of authority with it and has

to be accepted.

It a tool for downward communication. It is usually related to postings, promotions,

suspensions, termination of services, intimation of indisciplinary proceedings, etc.

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Following points to be kept in concise and should not contain mind: It should be
any unnecessary details.
The lang. should be inoffensive and should be

clearly understood by all. Idioms, phrases, and slangs should be strictly avoided.
It should specify clearly whom it is meant for:

Some are sent to individuals with copies to concerned departments. Some are meant for display on notice board
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Ref.:

Date: ORDER

___________________________________ ___________________________________ From Copies to:

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Write an office order regarding the posting of

a new recruit to a department.

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ABC Engineering Works Greater Noida

Ref.: Per/602/22 Date: 13th Oct., 2011 ORDER Mr Anil Gupta has been posted as Sales Executive w.e.f October 31, 2011. He will be reporting to Mr C. M. Sharma, Area Sales Officer. S.K. Jain
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Deputy Manager (Personnel)

Office Circular

It is meant to convey the same

information as office order to a large number of people.

It is of general nature and not

confidential.
The subject of the circular must

be mentioned at the top

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Purposes for which circulars are used: To emphasize certain aspects of

office conduct.
To intimate changes in working

hours.
To inform employees about

changes in rules.

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Circular No Date: Subject: ___________________________________ ___________________________________ From

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Write an office circular informing employees

about the change in office timing.

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ABC Engineering Works Greater Noida

Circular No 21/20 Date:13th Oct. 2011 Subject: Change in office timings This is to inform all that from November 1, 2011, the office timings will be as follows:
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Morning session