Outline of the Presentation

What is MS-Excel/Spreadsheet? Ms-Excel - An Introduction Features of Ms-Excel Formatting Worksheets Formulas and Functions Printing and Linking Worksheets List (Filtering/ sorting Data) & Pivot Tables Conversion of data from MS-Excel to different databases

What is Spreadsheet
A spreadsheet a generic term for the software package that simulates a paper worksheet often used by people in management. It has various features to offer- namely, fast calculations, what if analysis, charts (Graphs), automatic recalculation and many more.

Ms-Excel - An Introduction
In the windows environment, Ms-excel is the most widely used spreadsheet package. Excel is used for variety of applications. Ms-Excel provides statistical, Analytical & Scientific functions It is commonly used to automate financial statement, business forecasts, Inventory Control etc. Excel is used in many scientific & Engineering Environments to analyse numerical data & present findings. It comes across as a powerful & Flexible graphical presentation tool.

Features of Excel
When you start excel it, the first thing that is displayed on the screen is the workbook. A workbook is a collection of individual worksheets, each of which can hold data. All actions and operations of Excel take place in the worksheet. Excel 97 has 65536 rows and 256 columns in its worksheets. It supports what-if analysis to help predict the future values if there is change in the cell content which is referred to in the formula. Excels Goal Seeker command enables to perform such forecasting. Based on the data, graphs or charts can be created for quick assessment of a situation. Chart enhancements include up to 32000 points per series, chart tips, data tables in charts, more formatting options for charts, and new chart types such as bubble, pie of pie, bar of pie, pyramid, cone etc. Excel enables you to calculate the values needed to reach a particular result by adjusting the values of one or more cells.

Features of Excel (contd)

Main Features:
Excel Functions Entering Data & Text Selecting Single Cell/Multiple Ranges Text, Number and Data Series Editing and Saving Workbooks Inserting and Deleting Rows, Columns and Cell Ranges Finding and Replacing Data Spell Checking data Using Auto Correct

Formatting Worksheets
Excel is a graphically rich spreadsheet program, there it has a great potential of enhancing its worksheet appearance. Data arrangement and presentation is conveniently accomplished by its simple formatting tools. Formatting becomes an extremely important factor during report generation.

Main Features: Date and time formats Setting Column and Row Height and width Controlling text within a Cell Applying Borders Working with Graphic Objects Applying Patterns in graphical presentation Chart Formatting

Formulas and Functions

Formulas provide the power while analyzing and creating functioning spreadsheet systems in Excel. Various numeric calculations can be very conveniently accomplished by the use of formulas. By using a formula, entering a number into a single cell can have a consequential effect throughout a complex model. Formulas can be entered in two ways:
By typing the formula directly into the cell By pointing at the cells

Main Features: Entering Formulas Natural Language Formula Converting Formulas to Values Working with Ranges Names Using Paste Function

Printing and Linking Worksheets

Excel offers various printing options for your worksheets. It enables to have a preview of worksheet data with the aid of the Print Preview option. You can set margins, fonts, headers and footers to enhance your worksheets.

Main Features: Printing Worksheet Data Inserting and Removing Page Breaks Modifying Page Breaks Creating Headers and Footers Print Preview Linking Workbooks Protecting Data within workbooks

Lists and Pivot Tables

A list is data stored in worksheet cells. Columns in a list represent a category and determine the type of information required for each entry in the list. Each row in the list is a record. Records in a list can be entered and edited by a user with the aid of the data forms that Excel provides. A data form is a dialog box that is used to simplify the tasks of entering data, deleting entries and finding specific cell entries. Main Features: Working with Data Forms Sorting Data in a List Filtering Data in a List Adding and Removing Subtotals Hiding and Displaying Data Pivot tables

Conversion of data from Excel to different databases

Conversion of text file into spread sheet

Conversion of huge data set into a much lesser size

Conversion from Excel data set into different database formats such as Foxpro, Dbf, Lotus 123.