Files and Folders

Presenter: Chris Knotts

What should I do with all those Folder and Files?

Delete Organize

Zip / Unzip
Defragment

Back Up
Remove Cookies

Disk Clean Up
Remove Viruses

Protect

Remove Temporary Internet Files

Why Delete, Organize, Defrag?

Your computer will run faster.

DELETE unwanted Files

Where are my files stored?
Desktop Library Documents C Drive, Jump Drive

How do I delete?
Right Click on unwanted file. Select DELETE

Save Disk Space

Empty the Recycle Bin

ORGANIZE your Files

Create Folders and Sub Folders
1. Go to the location where you want to create a new folder. ( on Desktop, library, documents)

2.
3. 4. 5.

Right-Click a blank area on specified location.

Point to New, and then click Folder. Name the new folder, and press ENTER. OR Click on NEW FOLDER on MENU

New Folder

BACKUP FILES
Where to Backup: Portable Drive Online Backup Service Another Drive in your computer On CD or Jump Drive
What to Backup: Documents, Pictures, Videos

COOKIES
What are they? A small file that is placed on your computer by a website. (Stores the places you visited, information given name, address) Types of Cookies Temporary Permanent (Tracking Cookies) Should you remove them? Violation of privacy. How to remove them? Control Panel, Internet Options, General, Browsing history

Cleaning the Hard Drive

Over time your computer may become sluggish because of problems with the way files are stored on your hard drive. Files may have become corrupted if your computer is not shut down properly while it is writing to the disk. There is a built-in tool that will allow you to scan your hard drive for errors. This tool is called Check Disk (chkdsk). To run Check Disk on a drive: My Computer Rt click on a drive Properties Tools Check Now

Defragment
Fragmentation makes your hard disk do extra work that can slow down your computer. Disk Defragmenter rearranges fragmented data so your disks and drives can work more efficiently.
To defrag a drive: 1. 2. 3. 4. My Computer Rt click on a drive Properties Tools

Did you ever try to send a file that was too big?

Zip / UnZip
(Compress and uncompress files)

Save storage space and share the files easily.

To compress (or zip) a file or folder
1. Right-click the file or folder 2. Point to Send to 3. Click Compressed (zipped) folder

A new compressed folder is created in the same location. To rename it, right-click the folder, click Rename, and then type the new name To extract (or unzip) files - double-click the compressed folder and click on Extract All
..

Secure your Files

Click the Microsoft Office Button, point to Prepare, and then click Encrypt Document.

Remove Temporary Internet Files

Internet Explorer 7 1. Start Button 2. Control Panel 3. Network and Internet 4. Internet Options 5. General Tab 6. Browsing History Internet Explorer 8 1. Start Button 2. Control Panel 3. Network and Internet 4. Internet Options 5. Click Delete Browsing History...

Virus Protection

Have you updated your anti-virus program?