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Question: Does an integrated online ERP solution change the way of conventional business operation?
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Data storage and retrieval Cost control by budgeting & monitoring Ensure customer satisfaction Financial clarity & visibility Click to edit Master subtitle style automated Systematized and collection Reduce overhead cost Improve internal communication Compliant to regulations

2012 The Databiz Software Limited

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Question: Who may benefit from an automated ERP solution? Click to edit Master subtitle style

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Data access on demand 2. Manage Multiple projects 3. Ensure quality data 4. Regular supervision Click to edit Master subtitle style 5. Ensure customer satisfaction 6. Comply to regulatory requirements
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A complete web-based ERP Solution

Technical Specifications

Operating System Server OS Database Front End Web Server

Any Windows Server 2003/2008 Microsoft SQL Server ASP.NET and C#.NET IIS 6/7

Reporting Tools Crystal Report Click to edit Master subtitle style

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General Setup and Interconnectivity

Company Setup o Name, Address & Logo Account Setup o Company Configuration and o Project Accounts Interrelationship o Subsidiary Accounts o Company structure and organization o Chart of Accounts data (Misc) o Multiple Company Location Setup o Asset Category o Name, Address & Logo Setup for each o Project Accounts subsidiary o Product Setup Geographic location data o Unit types and product groups (if Miscellaneous Settings any) o o Product Brand and Category Customer and edit Master subtitle style Click to customer grading o Features, Amenities and Pricing o Supplier and supplier grading o Financial institutions o Applicable taxes and interests

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Supply Chain Management

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Driven by process
PAYMENT Payment Group And Process Input Payment Tracking Of Vendors Type of Payment (LC Payment/ Credit Note/Direct Payment) Previous Or Back Dated Payment Provision Approval Option For Payment (Password Protected) Cheque Treatment Resubmission Of Dishonored Cheque

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SUPPLIER/VENDOR MANAGEMENT Supplier General Information Order or requisition to the vendors Supplier or Brand wise product setup. Supplier selection PURCHASE Ledger Supplier Edit / Approval purchase (Password Protected) o Auto purchase date, time tracking Provision for Manual purchase no input provision Provision of any purchase remarks Product/Item select from product list box Purchase quantity, units and rate input provision Purchase review, edit, add, update, print options Purchase approval (Security password protected) Purchase Cancel (Security password protected) Purchase adjustments (protected

Supply Chain Management Cont

COMMERCIAL/IMPORT MODULE o Material Quantity, Price and Discount option o Construction material entry associated with specific projects o Material dispatch/receive acknowledgement o Cost Evaluation LC ManagementMaster subtitle Click to edit LC Information Entry Option e.g. Date, LC Issuing Bank, Port of Loading etc. Select Shipper/supplier name from Shipper/supplier list Product/Item select from product list box View provision of a particular LC/purchase Several Types of LC 5/22/12 2012 The Databiz Softwarevalue, Vendor, Reporting like Date, Limited

PRODUCTION CONTROL Setup production process o Production chain or sub chain definition o Bach wise production o Raw materials Receiving raw materials Costing of material Distribution of raw materials to Work in Progress/ Processing Work In Progress Processing in different section Value addition in each step (Product quantity wise overhead cost) Costing at every phase (Raw materials, every step wise work in progress etc.) style Finished Goods Tracking of finished goods Tracking of Finished goods with actual costing Finishing and packaging tracker with additional value calculation
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REQUISITION AND ALLOCATION Material Requisition Slip (MRS) Approval/Verification/Cancel/Edit Material Transfer Order Edit/Approval/Cancel Requisition Edit/Modify Provision (Password Protected) Requisition Confirmation/Approval Option WAREHOUSING AND PROJECTSPECIFIC INVENTORY Inventory update with stock-in, transfer and delivery Inventory update with purchase, return, sales, return etc. Inventory and stock value entry Product search options Inventory Management i.e. stock adjustment, edit or transfer Delivery Note (Challan) of materials from the store/factory Inventory value update to Accounting System (fully secured and audited) Stock Aging

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Sales & Marketing

CUSTOMER RELATION MANAGEMENT

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Get the best out of your sales team

PROMOTIONS AND CAMPAIGNS Promotional Item Assign/Activity Follow-up Advertisement Entry/ Report

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Customer Data and customer type Personal Contact Business data General information Sales History Anniversary type and anniversary setting Occasion setting Communication mode Letter template Meeting Agenda and Decisions Meeting agenda, attendance, topic, approval, Cancel Customer Communication, Communication Approval/Cancel/Monitoring Agreement Detail

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Sales & Marketing Cont

o o o o o o o o SALES AND DISTRIBUTION Cash/Credit Sales option Bonus Provision for Dealer to Dealer Sales Sales discount and special offers Tracking of Sales daily or for any range of time Credit sales Facilities of using credit or debit cards tracking of any sales discount Cancellation of Sales (Protected by Administrative Password) Sales Return Auto Sales Return # generation Party/Bill wise Sales Return Partial or Whole Sales Return BILLING AND INVOICING Option Sales, Collection & Payment Schedule (Land) Ownership Transfer Party Ledger Adjustment Flat/Project Hand Over

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Financia l Control

Greater control through better visibility

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FINANCIAL ACCOUNTING SYSTEM Journalizing Transaction Voucher entry (Debit/Credit/Journal) Entry Provision Multiple Voucher Receipt, Payment, Transfer Voucher Edit Provision (Protected by password) Batch or individual posting facilities of vouchers Posting tracker (tracking of date, time or user posted) Auto posting from sales and Inventory accounts Ledger entry, edit, view and update Trial Balance Trail balance report for any particular date Accounts Trial Balance Report with different analysis Trail balance report for any particular date Income Statement Balance Sheet

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Financial Control Cont

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CREDIT REALIZATION Reminder Message Setting Select Mode of Communication Payment Options Setup Cash / Cheque / PO / DD / Credit Card / Debit Card Collection at Once Add, Edit, Delete, Update Collection Records (With Permission) Previous or Back Dated Collection Provision Bill to Bill Collection Option Cheque Bounce/Dishonor Option Collection Statement at Any Point of Time Cash Position

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CHEQUE TREATMENT Cheque To Bank Transfer Cheque Dishonor Treatment Cheque Adjustment Cheque Issue

FIXED ASSET MANAGEMENT Assign Depreciation Methods Straight Line Double Declining Method

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Personnel & Payroll Management

RECRUITMENT, PROMOTION, TERMINATION Appointment Letter Issue Keeping New Employee Documents (e.g. Certificates, Voter ID etc.) Employee Promotion (Individual, Scale wise or Amount wise) Employee Resignation or Termination.

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Routine tasks made easy

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ATTENDANCE Employee Entry and Exit Provision through Proximity text file (Auto/ Manual) Employee In & Out Tracking (During Office Time(Lunch Break) Late allow Policy ( Up to 15 minutes, 16-30 Minutes & Over 30 minutes) Employee Overtime Tracking Manual Attendance Entry or Edit Provision (Password Protected) Manual Employee ID wise Half day leave, Short leave Entry(Password Protected) Entry, Exit Provision tracking more than one Time Attendance and Working provision at holiday and that attendance & work replace on a different day (Compulsory Leave). It will not display on Compliance Generate Monthly Employee Attendance Statement Calculate Late Attendance, Early Leave or Absence Keeps Record of Attendance in Assignment or Meeting

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ASSIGNMENT Assignment Setup Assignment Status Update Assignment Reporting Assignment wise Attendance Effect LEAVE AND VACATIONS Type of Leave (Earned Leave, Sick Leave, Casual Leave & Others Leave) Leave Application Confirmation Provision (Password Protected) Leave Without Pay Policy Virtual Leave Form Leave Calculation Leave Adjustment form Previous Year(s) BONUS, INCREMENT AND ADVANCE ADJUSTMENT Issue and Adjust payments Explanation of Deductions & Adjustments Tax calculations Promotion, Bonus & Increment Loan/ Advance Management

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PAY SLIP AND SALARY CHART Generate monthly salary statements Review, edit, amend, approve salary statements Generate and Print monthly pay-slip by types of employees Tax calculations Generate Monthly Salary Chart by Departments, timeframe etc. Different type of allowance entry provision for different Group of employee Salary Advance Provision (Employee wise) Employee Salary Adjustment Provision Salary generates provision by BDT & Dolor. And dolor rate input option at the time of salary generate. Bank authorization letter for salary sheet. 5/22/12

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Communication Module (Sms And Email) Meeting Agenda For Internal Communication Customer Contact Details Template For Emails, SMS & Surface Mails Setup Create Events (For Auto Email/SMS) Mass Email & SMS Options Email Attachment Options Selection Criteria: Employees, Resellers, Clients Specific And Routine Event Alerts Anniversary Reminder Event Triggered SMS Online Web Connectivity And CMS Event Triggered EmailSystem Complete Click to edit Master subtitle Web Based Accessible from Any Browser One solution Can Connect All the Branch Offices, Warehouse or Retail Outlets

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BUSINESS INTELLIGENCE SYSTEM (BIS) Business Growth Analysis Expense Analysis Product Score Board Sales Analysis Check Analysis Company Profitability Analysis

MIS & Reporting

Makes your business Smarter, Faster, style Better

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Alerts & Notifications Customer Anniversary Payment Due Alert Pending Approval Alert Payment Default Alert Credit Realization Alert

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Security & Control Module Menu and Button Based Security Three layers of customizable Security OS and Database Security User sign-in/sign out log

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MIS & Reporting Cont

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The Databiz Advantage

Question:
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Why choose Databiz Software?

2012 The Databiz Software Limited

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Excellent track-record (10+ years) 2. Excellent ROI (Return on Investment) 3. Reasonable customization (free of cost)* 4. Continued subtitle style upgrade product Click to edit Master 5. Highly qualified Implementation Team 6. Staff training and training material 7. Free service period 5/22/12 2012 The Databiz Software Limited 8. Dedicated service team
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Contact Information:
The Databiz Software Limited House # 163 (Level 4), Road # 3 Mohakhali, New DOHS Dhaka 1206, Bangladesh Email : info@databizsoftware.com Web : www.databizsoftware.com Phone : +(880) 2 8714 185 Click to edit Master subtitle style Mobile : +(880) 175 5593 555

2012 The Databiz Software Limited

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