5.
0 TYPES AND FEATURES
OF REPORT
FORMAT
Preparing for Taking
Meeting Minutes
Meeting Minutes Format
– Beginning Details
Meeting Minutes Format
– Attendance
Meeting Minutes Format
– The Body
EXAMPLE OF
FORMAT
The body of the minutes details all
topics of discussion for the meeting
Organize the information into
different topics and subtopics for
easy searching and scanning.
Include names and titles whenever
possible, explaining who said what,
who voted for different motions and
who argued or appealed against
them.
NEWSPAPER MINUTES OF
REPORT MEETING
Gives the writer an idea of what
significant items he should
definitely include in the minutes, TYPES OF REPORT
and what items are only
tangents or off-topic
discussions.
BOOK
REPORTS
Most important is the time and
date. This information makes the Reports are
minutes easily organized and
found when needed.
designed to
convey and
FEATURES record
OF REPORT information that
will be of
The writer can create an
attendance sheet and require each
practical use to
person sign in before the meeting the
begins. reader. It is
Definition organized into
Writers should never forget to discrete units of
include their own name as the
minute taker, along with their Minutes of specific and
signature at the end of the meeting highly visible
document to validate the record information.
they kept.
Where the Minutes of a
Meeting Go
Different businesses will handle
their meeting minutes differently.
Some will keep one archive of
minutes that is open to several
members of the company. Others
might request that copies be sent
to each member present at the
meeting. Minute takers should
The minutes should also
consult with their boss to determine
include a list of any tasks
whether copying, faxing, or mailing
assigned to employees
the minutes to anyone will be
during the discussion,
required once the meeting has
and a list of discussions
concluded.
that were postponed until
the next meeting.
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EXAMPLE OF
FORMAT

Name of Organization:
Purpose of Meeting:
Date/Time:
Chair:
Person
Topic Discussion Action
Responsible
1.

2.

3.

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 Book reports tend to
be a little more
descriptive.
FORMAT

Offer a combination of Introduction 1. Title (underlined)/Author

summary and 2. Publication Information:
Publisher, year, number of
commentary. pages
3. Genre
4. A brief (1-2 sentences)
introduction to the book and
the report/review.
FEATURES OF BOOK
REPORTS

1. The first is an explanation of what

the book is about.
2. The second is your opinions about
the book and how successful it is.
CONCLUSION Briefly conclude by pulling Body
thoughts together,
impression, and
emphasize what the
reader to know it.

For fiction or For non-

Analysis analyze or
critique the
other creative fiction:
and
Evaluation book writing:

-Did the author achieve his or her
purpose?
-Is the writing effective, powerful,
difficult, beautiful?
-What are the strengths and
weaknesss of the book?
-For non-fiction, what are the
author's qualifications to write
about the subject? Do you agree
with the author's arguments and
conclusions?
-What is your overall response to
the book? Did you find it
interesting, moving, dull?
Provide brief descriptions of the Provide a general overview of the
setting, the point of view (who author's topic, main points, and
tells the story), the protagonist, argument.
and other major characters. If
there is a distinct mood or tone, What is the thesis? What are the
discuss that as well. important conclusions?
Do not try to summarize each
Give a concise plot summary.
chapter or every angle.
Along with the sequence of
major events, you may want to
Choose the ones that are most
discuss the book's climax and significant and interesting to you.
resolution, and/or literary
devices such as foreshadowing.
But, if you are writing a review,
be careful not to give away
important plot details or the
ending.

-Would you recommend it to 3

others? Why or why not?
EXAMPLE FOR BOOKS REPORT.
Title, author

The Adventures of tom sawyer is a novel by Samuel Clemens using the pen
name, Mark Twain. He is considered one of America’s greatest humorists and writers.

Setting

The novel is set on the banks of Mississippi River, a small 19 th century town and
its suburbs. Since the book is a fictionalized portrayal of Mark Twain’s own experience ,
it lends a sense of historical accuracy. The setting, the character and the experience are
recreations of a world Mark Twain knew well.

Main character

The story revolves around the protagonist, Tom Sawyer, who lived with his
brother, Sid, and his aunt, Aunt Polly. Every day is a new adventure, or rather,
misadventure for Tom and his best friend, Huckleberry Finn, an orphan.

Story

In one of their escapades, Tom and Huck run away to Jackson’s Island and live
as a ‘pirates’. When they become homesick, they return home and are well-received by
their family and friends.In other adventure, Tom and Huck witness a murder, get lost in
a cave and finally find treasure. The friendship between Tom and his friend, especially
Huck, is one of the main themes of the novel.

Comments

The plot is interesting. The characters are vividly portrayed and appear like
characters in real life. The story is narrated in simple, straightforward language.

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 NEWSPAPAER
FEATURES REPORT

HEADLINES

Short and to the point – Snappy eye catching -

SUB-HEADING

Similar headline to above, little longer- more detail

BYLINE

Author who wrote it ( can sometimes be at end )

LEAD
PARAGRAPH

Describe / Outline what article is about (in brief.)

BODY OF
REPORT

Full account of the events

SOURCES

Where did the information come from

Any comments people have to say
( can be incorporated into body of report )

CONCLUSION

Summary of what happened , Picture, Diagram, Photograph.

Email - contacts

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EXAMPLE OF NEWSPAPER ARTICLE

Headline Wren Rescues Ringtail

Ollie Jones in Brisbane Who?
By-line - author &
location What?
Lead - summary of the Twelve year old student, Jilly Wren When?
most important climbed 30 feet to rescue a Ring-tailed
Where?
information – who and Possum today.
what Why?
Next most important Tree loppers had been removing trees at &
information - more West Bank School to create a new
details about when, concrete play area. During morning tea, How?
where, why and how students spied the possum peering out In a newspaper article
from a lopped hollow branch. the most important
introduces people who
are less important to the “Jilly just shimmied way up the tree with information appears at
story her school bag and came down with a little the beginning.
possum thumping around inside it,” said
The further down the
school mate, Jack Komninos.
report that the
Next most important Principal, Ms Anne Watson, alerted information appears,
information - more National Parks and Wild Life. With the help the more likely that it
details of the tree loppers, the wild life officers will be cut off by sub-
rescued six more ring-tailed possums from editors to fit the space
resolution – the hollows in trees lopped for felling. available.
possums are safe and
well – plan for their All the possums are reported to be ‘in
future welfare good condition’ and are being cared for at
suggested the Brisbane Forest Park. A suggested
plan to relocate the possums in the school
environs will involve refashioning of the
hollowed tree trunks as part of an
environmental sculpture project.
Less important Mr Harry Bean, who was on play ground
information duty when Jilly Wren climbed the tree,
fainted and is receiving medical attention
for concussion and stress.
Jilly Wren used a coconut tree climbing
technique known as the ‘frog’ to rescue
the possum.
Resolution of sorts – The young heroine was unavailable for
Jilly is on detention, but interview. According to Jack Komninos,
a heroine Jilly was on detention for being in a ‘strictly
out of bounds’ area.

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6.0 MY REPORT BASED ON APPENDIX 1

To: Encik Asma Azmin

Advisor of Literary Society
SM Sains Sabah.
From: Bani Irwin Bin Bani Amin
Title : Decline in the English language performance
Date: 28 August 2010
This report is based in a survey carried out by the Literary Society of SM Sains
Sabah on the decline in the English Language performance in the pass years 2002,
2003, 2004 examination. It is focuses on the percentage on the performance of the
students in English language as well as the causes.
The pattern on the bar chart shows that, the student who gets A in the
examination in the year of 2002 and 2003 is decreasing from the 20 to 10 and remain
constant in the years 2004. Moreover, at years of 2002, the students score B initially 30,
decrease to 20 at the year of 2003 and remain constant in the year of 2004. The slope
of pattern is identical to the pattern of student who get grade A. On the hand, the
number of students who score grade C is increasing from the years of 2002, 2003 and
2004 that is 60, to 70 and lastly 80. This pattern of increasment is known as directly
proportional. To the number of students that fail in English language subject at the years
2002, are 40, in 2003 the value is constant, 40 but in the year 2004 the constant value
decrease to 20.
The main cause for the decline of the performance of students is, according to
our policy of education the English paper is not a compulsory paper to pass. This
contributes 43% that is the highest reasons. Followed, at 22% the reason is lack of
English reading materials. This reason is detected to the student that lives in the interior
part that not having a complete education facilities. Thirdly, shortages of trained English
teacher contribute to 20% of this reason. The English trainer is sufficient enough but,
they do not want to be posted to the interior school. Lastly, family background
contributes 15% to the reason. The families in the interior or the parents do not have

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proper education, hence they cannot speak English well, in their family or teaching their
children.
To sum up, this entire problem is specified to students who lived in the interior
compare to the students in the urban area. These create the negative space of
education between the interior and urban area. Hence, education equilibrium is not
attained. Ministry of education and teacher need to take action to counter this problem.
Reported by:
Bani Irwin
Secretary of
Literary English Society
SM Sains Sabah.

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7.0 REFLECTION

Thanks again to al-mighty God for his Guidance for me to complete my short
term course work. Being given a task by our lecturer, it is a term of responsible that
must be finished. After receiving this task, it is so many questions that knock my head. I
became confuse.
Even though at the eleventh hour submitting my short coursework but I work
one’s fingers to ensure this situation will never be repeated again in the next
coursework given, I realized it is my own responsibility as a student to complete my
coursework. This coursework teach me valuable experience that cannot be bought by
money. Time is valuable; it came and passes very quickly. I impossible to brought time
back that had been wasted.
Moreover it is difficult to find the relevant materials that I want because it so
many that came out. I try and try again using different internet browser but the result is
the same. But I said “don’t lose heart, be patient”.
Then, I continue my surf and finally I got what I want to find. Thankful to God.
After I got, the relevant material from the internet, I commence to the library to find
another resources.
My language is words of one syllable. It is simple but I admit it will have a lot
of grammatical mistake. I still in the process of brush up my English language grammar.

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8.0 BIBLIOGHRAPY

BOOK

Maryann Sebastian, Jayati Roy.(2007). Model Compositions and summaries

. Oxford Fajar , Selangor Darul Ehsan.

Arthur Asa Berger (1993). Improving writing skill. Sage publications, printed in the

United States of America.

Hugh Cory, (2002). Advance Writing With English In use Cae Oxford University Press.
New York.

INTERNET

http://www.meetingwizard.org/meetings/index.cfm

http://managementhelp.org/

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