Project Management Process

Source: PMBOK

Initiation Planning

Execution Controls

Closeout

Project Close-Out
Chapter 07
Jaka Sastrawan RK
Asset Management 2019

Break Timer
 R o a d m a p t o P r o je c t M a n a g e m e n t S u c c e s s
S ta te m e n t W o rk R e s p o n s ib ility N e tw o rk G a n tt R e s o u rc e Budget
o f W o rk B re a k d o w n M a trix P la n
F o rm P u rp o s e S tr u c tu re
P r o je c t P r o je c t B a c k g ro u n d R A

A
Tea m P r o j e c t D e l iv e r a b l e s
S
S
R
T IM E

PLAN
E BOO K ME
T
NO P e rfo rm

ET
CT
Tasks

IN
GS
PR O JE

C onduct
C lo s e - O u t
M e e tin g L E A D E R S H IP
LES

C O M M U N I C A T IO N T ra c k
CL

S
P ro g re s s

RT

T
SO
OS

PO
S

EN
RE
N

LE
O
E-

AR
UT E
M
NED
P L
S h a re E v a lu a t e IM U p d a te R e s o lv e M anage
Lessons Success P la n Is s u e s C hange
L e a rn e d

Break Timer
 Project Manager’s Role
During Project Close-Out
 Ensure that all project deliverables have been
completed and formally accepted by the
customer.
 Determine if the measurable success
indicators were achieved.
 Conduct project close-out meetings, both
internal and external.
 Write the final project report.
 Document and share lessons learned.

Break Timer
 R o a d m a p t o P r o je c t M a n a g e m e n t S u c c e s s
S ta te m e n t W o rk R e s p o n s ib ility N e tw o rk G a n tt R e s o u rc e Budget
o f W o rk B re a k d o w n M a trix P la n
F o rm P u rp o s e S tr u c tu re
P r o je c t P r o je c t B a c k g ro u n d R A

A
Tea m P r o j e c t D e l iv e r a b l e s
S
S
R
T IM E

PLAN
E BOO K ME
T
NO P e rfo rm

ET
E v a lu a te CT
Tasks

IN
GS
PR O JE

C l o s eS- O uut c c e s s
C onduct

M e e tin g L E A D E R S H IP
LES

C O M M U N I C A T IO N T ra c k
CL

S
P ro g re s s

RT

T
SO
OS

PO
S

EN
RE
N

LE
O
E-

AR
UT E
M
NED
P L
S h a re E v a lu a t e IM U p d a te R e s o lv e M anage
Lessons Success P la n Is s u e s C hange
L e a rn e d

Break Timer
 Evaluating Project Success
 Projectpurpose
 Deliverables
 Measurable success indicators
 Quality

 Schedule

 Cost

Break Timer
 R o a d m a p t o P r o je c t M a n a g e m e n t S u c c e s s
S ta te m e n t W o rk R e s p o n s ib ility N e tw o rk G a n tt R e s o u rc e Budget
o f W o rk B re a k d o w n M a trix P la n
F o rm P u rp o s e S tr u c tu re

Conduct
P r o je c t P r o je c t B a c k g ro u n d R A

A
Tea m P r o j e c t D e l iv e r a b l e s
S
S
R
T IM E

C lo s e -O u t
PLAN
M e e tin g E BOO K ME
T
NO P e rfo rm

ET
CT
Tasks

IN
GS
PR O JE

C onduct
C lo s e - O u t
M e e tin g L E A D E R S H IP
LES

C O M M U N I C A T IO N T ra c k
CL

S
P ro g re s s

RT

T
SO
OS

PO
S

EN
RE
N

LE
O
E-

AR
UT E
M
NED
P L
S h a re E v a lu a t e IM U p d a te R e s o lv e M anage
Lessons Success P la n Is s u e s C hange
L e a rn e d

Break Timer
 Informal Project Team Close-
Out Meeting
 Brainstorm to identify what went right with the
project.
 Brainstorm to identify what went wrong with
the project.
 List ideas for improvements.
 List ideas for ensuring that what went right
happens again.
 Recognize the accomplishments of
individuals.

Break Timer
 Close-Out Meeting Agenda
 Review project statement of work.
 Review actual deliverables and show how
project met its measurable success
indicators.
 Summarize what was done well.
 Identify areas for improvement.
 Request recommendations for improvement.
 Determine if any additional tasks are required
to complete the project.

Break Timer
 Close-Out Meeting Agenda
(continued)

 Listadditional tasks, responsible

persons, and due date.
 Document lessons learned for the
project notebook.
 Discuss the project notebook availability
to appropriate personnel for future
projects.
 Evaluate subcontractor performance.

Break Timer
 R o a d m a p t o P r o je c t M a n a g e m e n t S u c c e s s
S ta te m e n t W o rk R e s p o n s ib ility N e tw o rk G a n tt R e s o u rc e Budget
o f W o rk B re a k d o w n M a trix P la n
F o rm P u rp o s e S tr u c tu re
P r o je c t P r o je c t B a c k g ro u n d R A

A
Tea m P r o j e c t D e l iv e r a b l e s
S
S
R
T IM E

PLAN
E BOO K ME
S h a re NO
T
P e rfo rm

ET
CT
Lessons
Tasks

IN
GS
PR O JE

C onduct
C lo s e - O u t
M e e tin g L e a rn e d L E A D E R S H IP
LES

C O M M U N I C A T IO N T ra c k
CL

S
P ro g re s s

RT

T
SO
OS

PO
S

EN
RE
N

LE
O
E-

AR
UT E
M
NED
P L
S h a re E v a lu a t e IM U p d a te R e s o lv e M anage
Lessons Success P la n Is s u e s C hange
L e a rn e d

Break Timer
 Sharing Lessons Learned
 Lessons Learned Database
 Categorized electronic project information
database

 Continuous Improvement Recommendations

 Project Management Process
 Forms
 Standards

Break Timer
 R o a d m a p t o P r o je c t M a n a g e m e n t S u c c e s s
S ta te m e n t W o rk R e s p o n s ib ility N e tw o rk G a n tt R e s o u rc e Budget
o f W o rk B re a k d o w n M a trix P la n
F o rm P u rp o s e S tr u c tu re
P r o je c t P r o je c t B a c k g ro u n d R A

A
Tea m P r o j e c t D e l iv e r a b l e s
S
S
R
T IM E

PLAN
E BOO K ME
T
NO P e rfo rm

ET
CT
Tasks

IN
GS
PR O JE

C onduct
C lo s e - O u t
M e e tin g L E A D E R S H IP
LES

C O M M U N I C A T IO N T ra c k
CL

S
P ro g re s s

RT

T
SO
OS

PO
S

EN
RE
N

LE
O
E-

AR
UT E
M
NED
P L
S h a re E v a lu a t e IM U p d a te R e s o lv e M anage
Lessons Success P la n Is s u e s C hange
L e a rn e d

Break Timer
 Thank You!!!!

Break Timer