3

Unit
Formal
invitation

Kompetensi dasar:
3.3 Membedakan fungsi sosial, struktur teks, dan unsur kebahasaan beberapa teks khusus dalam bentuk
undangan resmi dengan memberi dan meminta informasi terkait kegiatan sekolah/tempat kerja sesuai
dengan konteks penggunaannya.
4.3 Teks Undangan Resmi
4.3.1 Menangkap makna secara kontekstual terkait fungsi sosial, struktur teks, dan unsur kebahasaan
teks khusus dalam bentuk undangan resmi lisan dan tulis, terkait dengan kegiatan
sekolah/tempat kerja
4.3.2 Menyusun teks khuaua dalam bentuk undangan resmi lisan dan tulis, terkait kegiatan
sekolah/tempat kerja, dengan memperhatikan fungsi sosial, struktur teks, dan unsur
kebahasaan yang benar dan sesuai konteks.
Materi pembelajaran:
 Fungsi Sosial
Menjaga hubungan interpersonal dengan guru, teman, dan orang lain.
 Struktur Teks
- Memulai dan Menanggapi (diharapkan/di luar dugaan)
 Unsur Kebahasaan
- Ungkapan yang menunjukkan saran dan tawaran, dengan modal should dan can
- Nomina singular dan plural dengan atau tanpa a, the, this, those, my, their, dsb.
- Ucapan, tekanan kata, intonasi, ejaan, tanda baca, dan tulisan tangan.
 Topik
Situasi yang memungkinkan pemberian saran dan tawaran melakukan tindakan yang dapat
menumbuhkan perilaku yang termuat di KI.

Observation
Look at the following pictures then try to answer the following question about the picture!
Questions:
1. What do you of the pictures?
2. What information do you get from the pictures?
3. How can you describe the pictures about?

Material!!!

FORMAL INVITATION

DESCRIPTION:
Menganalisis fungsi sosial, struktur teks, dan unsur kebahasaan dari teks undangan resmi, sesuai dengan
teks penggunaannya.
Objective learning:
In this topic, in this lesson, you are going to learn about invitation. Invitation is when we want to invite
people to attend occasions such as party, dinner, meeting or other social events.
DEFINITION:
I Invitation comes in written text and conversation. Types of invitation are formal and informal.
In formal invitation, we use formal language such as would like to replace want. Informal invitation tends
to use casual language.
Formal invitation is used when we want to invite people for some formal occasions such as
formal party or meeting or other formal social events. Invitation comes in the form of written text. In
formal invitation, we use formal language.

Here is an example of a formal written invitation:

Cerdas Cendekia Full Day School

Jl. Cendana No. 3 Bandung

Bandung, 1st September 2014

Dear Teachers,
We would like to invite you to attend our monthly meeting on 2nd September 2014, at 16.00. The
venue is Teachers Room.
The meeting agenda will discuss the new curriculum and trainings for teachers. We also would
like to show you the new classroom management for the coming school year.
We do appreciate if you could attend this meeting, since it is one of our top priorities.
Please confirm as soon as possible.

Sincerely Yours,

School Management

In the example above, we can see the composition of formal invitation.

The structure is:
1. Company name with address
2. Date
3. Greetings
4. Opening, usually starts with “Dear …” (name of recipient)
5. Body of the invitation
6. Closing
7. Signature and name

HOW TO WRITE A FORMAL INVITATION

Writing an effective formal invitation (to a meeting, an event, or a business meal) is more
difficult than most people think. For a formal invitation to work, it's not just about telling the person
WHAT, WHEN and WHERE the meeting or event is and asking them to confirm if they can go, you also
need to make them want to attend what you are inviting them to.
Although the meeting or event may seem important to you, it may not to the people you're
inviting. So you need to persuade them it is. And you do this by making it sound interesting, useful or
necessary for them.
In addition to convincing them of the importance, you need to use the right type of vocabulary in
your email. Vocabulary and phrases which are polite, clear and make them do what you want them to.

Here is the example of formal invitation

Reef Technologies plc
145 Clinton St, New York, NY 10002, USA
1 March 2019

Dear Mr Smith,
My name is Sue Jenkins and I am writing on behalf of Reef Technologies plc.
We are pleased to announce that we are sponsoring a series of presentations on the future
of renewable energy. The presentations are going to be performed by world-renowned experts in
 the field (for example Dr. Josh Bartlett from MIT and Mrs. Jennifer Woods from Clean Future Inc.)
and will consider future advances in the technology of renewable technology.
Due to your company having worked with Reef Technologies plc in the past, we would like
to invite you to the event. The event will be held at the Randall Conference Centre in Leeds
between 3pm and 8pm on the 12 April 2019. If you require directions to the venue, please let me
know.

If you would like to attend, please confirm your attendance by replying to this email by the
18 March 2019.
If you have any questions about the event, please don't hesitate to contact me by email (on
sjenkins@reeftech.com) or by mobile/cell (on 07867 7433123).
I look forward to receiving your reply.

Yours faithfully,
Sue Jenkins
PR Manager
Reef Technologies plc

EXERCISE 1
In pairs, discuss and Answer the Questions!
1. A formal way of saying 'will take place', is

2. A polite way of saying 'I want you to come' or 'you should come', is

3. A formal phrase which is used to say which company you work for/represent, is

4. An informal phrase used to ask somebody to confirm quickly if they can attend/go to the
event/meeting, is

5. A phrase at the very end of an email which tells the person that you are waiting for them to
confirm, is
 6. A less formal way of saying where the event 'will be held', is

7. An formal phrase used to ask somebody to confirm if they can attend/go to the
event/meeting, is

8. A formal phrase used to ask somebody to attend/go to an event, is

9. A not very formal phrase used to introduce what type of event/meeting you are going to
have, is

10. A phrase used to offer to send the person directions to get to the place/location, is

11. A very formal phrase used to introduce what type of event you are inviting the person to, is

EXERCISE 2
Read the following invitation then answer the questions.

SMA Nusa Cendana

Jl. Jawa No 10 Bandung
Bandung, 2nd September 2014

Dear Students,
We are honored to invite you to be participants in our annual English Contest 2014. The
competition will be held in,
Place : Students’ hall of SMA Nusa Cendana
Date : Thursday - Saturday, 4 – 6 September 2014
Competition Category :
 1. Storytelling
2. Spelling bee
3. Speech
Each school can send the best representative of 2 students for each competition. Enclosed
you will find the description and the rules of all competition. The winners will get special award
from the Education Board of Bandung and some prizes from our sponsors.
We look forward to your participation in the competition.

Sincerely Yours,
English Contest Committee

1. What kind of invitation is the text above?

2. The competition is conducted in …
3. The word “annual” means …..
4. Where can we find the description and rules of the competition?
5. If a school sends two students for each competition, how many students are the total participants?
6. Who sent the invitation?

EXERCISE 3
Read the following invitation then answer the questions.
SMA Nusa Cendana
Jl. Jawa No 10 Bandung
Bandung, 15th June 2014

Dear Parents,
We are honored to invite you to come to the event of “Graduation Ceremony” that will be in,
Place : Students’ hall of SMA Nusa Cendana
Date : 27th June 2014
The event is concerning the graduation of the 12th grade after they finish their final exam. We
would also give the certificate of graduates after the ceremony.
 We would be honored if you can come to the event. Your children will also be proud with your
presence in their special day later.

Sincerely Yours,
Principal.

1. The invitation above is addressed to …

2. When will the certificate of graduates be given?
3. In your opinion, where the situation illustrated in the invitation takes place?

EXERCISE 4
Write an invitation based on following illustrated situation.
In a company, the Project manager want to hold a meeting with the supervisor, staff of production
department, and sales department. The meeting will be held in Thursday, 4th September at 13.00. all must
be attend the meeting and bring their report progress.