4 Buku Informasi
4 Buku Informasi
DAFTAR ISI
BAB I
PENDAHULUAN
A. Tujuan Umum
Setelah mempelajari modul ini peserta latih diharapkan mampu membuat janji
temu/making appointments
B. Tujuan Khusus
Adapun tujuan mempelajari unit kompetensi melalui buku informasi Membuat janji
temu/ Making Appointments ini guna memfasilitasi peserta latih sehingga pada akhir
pelatihan diharapkan memiliki kemampuan sebagai berikut:
1. Melakukan komunikasi untuk membuat janji temu
2. Mencatat jadwal dan tujuan pertemuan
3. Mengkonfirmasikan rencana pertemuan
4. Menjelaskan perubahan rencana pertemuan
BAB II
MELAKUKAN KOMUNIKASI UNTUK MEMBUAT JANJI TEMU
Business people meet with clients, suppliers, owners, managers and others
on a regular basis. Arranging those meeting times is the target language for this
lesson. The structure of these conversations often looks like this:
Examples:
Suggesting a time/date:
Could we . . .
Can we . . .
Rejecting a time/date:
How about . . .
Could you do it at . . .
Receptionist : Well, please wait a minute Mr. Husodo, I will check the schedule
of Mr. Leksono.
Client : OK.
Receptionist : Hello Mr. Husodo, I’m sorry I can not make the schedule for you
tomorrow, Mr. Leksono has a business trip for a week. I can put
you in at 1 p.m next Wednesday. How does that sound?
Client : That would be great.
Receptionist :Ok, thank you, Sir. See you on the next Wednesday at 1 p.m.
Client : See you.
Dialogue 2
Anna : Hi Bella, Where did you go last night? I saw you in hurry driving your car.
Bella : Hi Anna, Oh last night I had an appointment with my little sister to attend
her birthday party.
Anna : Hmm, that's why you were in hurry last night.
Bella : Yup, you're right. Anyway. Where are you going now?
Anna : I am going to Husada hospital to make an appointment with Dr Annabel
to check my eyes.
Bella : Get well soon Anna, anyway have you heard about the Adele concert in
Bandung next week?
Anna : Of course I have. She's my favorite singer, hehe. Do you want to attend
her concert?
Bella : I do but if you accompany me.
Anna : Ok. I need to check my weekly schedule whether we can go or not. I'll call
you later.
Bella : Yup, I am waiting Anna..
BAB III
MENCATAT JADWAL DAN TUJUAN PERTEMUAN
6 1st June
Harus bersikap cermat, teliti dan sesuai dengan kaidah penulisan yang benar
waktu mencatat jadwal dan tujuan pertemuan serta nama orang yang akan
ditemui di buku agenda.
BAB IV
MENGKONFIRMASIKAN RENCANA PERTEMUAN
Body Paragraphs
The second and following paragraphs should provide the main information of the
letter, and build on the main purpose in the introductory first paragraph.
Final Paragraph
The final paragraph should shortly summarize the intent of the formal letter and
end with some call to action.
The Start
Dear Mr, Ms (Mrs, Miss) - if you know the name of the person you are writing to.
Use Dear Sir / Madam if you do not know the name of the person you are
writing to, or To Whom it May Concern
VERY IMPORTANT: Always use Ms for women unless you are specifically
requested to use Mrs or Miss
Examples
I would like to thank you for your letter of January 22nd requesting information
about our new line of lawn mowers.
In response to your letter of October 23, 1997, we would like to thank you for
your interest in our new line of products.
Examples
I am writing to ask about information for small businesses.
I am writing to inform you that we have not yet received payment for ...
Examples
I would be grateful if you could send me a brochure.
Would you mind telephoning me during the next week.
Would it be to much to ask that our payment be postponed for two weeks.
Offering Help
The following phrases are used to offer help:
I would be happy to + verb
We would be pleased to + verb
Examples
Enclosing Documents
In some formal letters you will need to include documents or other information.
Use the following phrases to draw attention to any enclosed documents you
might have included.
Examples
Enclosed you will find a copy of our brochure.
Enclosed please find a copy of our brochure.
We enclose a brochure.
Closing Remarks
Always finish a formal letter with some call to action, or reference to a future
outcome you desire. Some of the options include:
Finishing
Sign the letter with:
Yours faithfully,
Yours sincerely,
for formal letters OR
Best wishes
Best regards
Make sure to sign your letter by hand followed by your typed name.
Next, this is the sample of business letter in English. Look at the structure of the
letter.
If you don't know the person, you'll need to give some background information
about yourself or your company.
I would be grateful if you could indicate a convenient time to meet during this
week.
Sample Letter #1
It was good to make your acquaintance last week. We look forward to meeting with you
again on Monday, January 3, at 9:00 a.m. to discuss the terms of our licensing
Until then, please call Jane, our administrative assistant, at 555-5555 if you need
Sample Letter #2
As I mentioned at our lunch meeting, we plan to hold a meeting in January for anyone
hiring division will be present to answer questions. Please bring an updated resume
Sample Letter #3
I am writing to confirm my appointment with you made over the phone the other day.
We agreed meet in your office on May 6, at 9:30 p.m. Please complete the fact finder
I have enclosed so that our meeting will be productive. If you have any question
Sample Letter #4
Thank you for taking time from your busy schedule to meet with me next Monday, May
12. Any advice you can give me as I make decisions about my career will be very
helpful. I will meet you at 10:00 a.m. in your office. Please contact me at 555-5555, if
Confirming appointment schedule is important for both of you and the person
with whom you make the appointment. This is to avoid
misunderstanding if there are some changes during the
period of time of appointment schedule made.
Here are some expressions you can use for confirming appointments by phone.
Please confirm if this date and time is suitable / convenient for you.
Dialog 1
Receptionist : I’m afraid she’s in a meeting, but I can leave her a message.
Receptionist : Goodbye!
Dialog 2
A: Hello, Mr. Zain? This is Henry Chu over at Hitachi.
B: Hello Henry, what can I do for you?
A: I was wondering if we could get together on Tuesday to talk about the specs*
on the relays you ordered.
B: Tuesday sounds fine to me, what time is good for you?
A: How about 2 p.m.?
B: I’m sorry, I’ve got to meet with Mr. al Ghazi then, but any other time is fine.
A: Can we try 3 p.m. then?
B: That’s perfect, see you then.
A: Thank you Mr. Zain, I’ll see you Tuesday then, at 3 p.m.**
* specs are short for specifications – or details
** repeat the time to confirm agreement -this is not always done
Harus bersikap cermat, teliti dan taat asas waktu menulis dan mengirim surat
konfirmasi kepada pihak yang akan ditemui serta menghubungi kembali melalui
telepon pihak yang akan ditemui untuk menanyakan kepastian pertemuan.
BAB V
MENJELASKAN PERUBAHAN RENCANA PERTEMUAN
Dialog
Harus bersikap cermat, teliti dan taat asas waktu mengucapkan permintaan maaf
jika perubahan rencana pertemuan dilakukan oleh pihak kita, disertai penjelasan
perubahan, mencatat perubahan rencana pertemuan, alasan serta perubahan
waktu dan tempat serta menyampaikan hasil pembicaraan di telepon kepada
atasan
DAFTAR PUSTAKA
A. Dasar Perundang-undangan
-
B. Buku Referensi
Complete Office English
D. Referensi Lainnya
writeexpress.com
english-at-home.com
esl.about.com
library.bcu.ac.uk
abaenglish.com
businessenglishebook.com
A. Daftar Peralatan/Mesin
No
Nama Peralatan/Mesin Keterangan
.
1. Laptop, infocus, laserpointer Untuk di ruang teori
B. Daftar Bahan
No
Nama Bahan Keterangan
.
Instruktur dan setiap
1. Modul Pelatihan
peserta
7. Whiteboard Instruktur