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Procurement Section, Procurement & Contract Department No.

Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP)
PENERIMAAN MATERIAL LUAR NEGERI
Tgl 01 September 2011
Hal 1 dari 7
Rev. 0


Dokumen ini adalah dokumen Asli jika tulisan ini berwarna merah
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SOP/Q/BB42/99-011
PENERIMAAN MATERIAL LUAR NEGERI
IMPORT ACCEPTANCE






















































































































Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP)
PENERIMAAN MATERIAL LUAR NEGERI
Tgl 01 September 2011
Hal 2 dari 7
Rev. 0


Dokumen ini adalah dokumen Asli jika tulisan ini berwarna merah
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PENGERTIAN
DEFINITION
Penerimaan Material Luar Negeri (Import Acceptance) adalah prosedur yang dilakukan di Procurement
Section, khususnya Freight & Formality untuk penerimaan material luar negeri mulai material diserahkan
di Freight Forwarder hingga pembayaran invoice penagihan kepada vendor.
Import Acceptance is a procedures in Procurement Section, especially in Freight & Formality for accepting imports from vendor in
Freight Forwarder until the invoice payment occurs.
TUJUAN
GOAL
SOP ini bertujuan untuk mendeskripsikan prosedur dan aturan dalam pelaksanaan penerimaan material
luar negeri yang diterapkan di PT Badak NGL.
SOP aims to describe the procedures and rules in the implementation imports that are applied at PT Badak NGL.
PERUBAHAN REVISI
REVISION CHANGING
-
RUANG LINGKUP
SCOPE
SOP ini berlaku di Procurement Section, Procurement & Contract Department PT Badak NGL untuk
aktivitas penerimaan material luar negeri PT Badak NGL di Singapura atau tempat Freight Forwarder lain
yang ditentukan oleh PT badak NGL
This SOP applies in the Procurement Section, Procurement & Contract Department of PT Badak NGL for import activities of PT Badak
NGL in Singapore or other places defined Freight Forwarder by PT Badak NGL
TANGGUNGJAWAB
RESPONSIBILITIES
1. Freight & Formality, Procurement Section
Freight & formality, procurement section
a. Berkoordinasi dengan Freight Forwarder untuk menanyakan status penerimaan material
Coordinate with the Freight Forwarder to ask about the status of receipt of goods
b. Memasukkan informasi penerimaan material dari Freight Forwarder ke dalam database
enter information material from the Freight Forwarder's acceptance into the database
c. Melakukan verifikasi invoice yang dikirimkan oleh vendor.
Verifying invoices submitted by vendors.
d. Memberikan cap Okay to Pay untuk invoice yang sesuai
Doing stamping 'Okay to Pay' for the corresponding invoice
e. Menyerahkan invoice yang telah diverifikasi kepada AOC Dept
Submit invoices have been verified to the AOC's Dept.

2. Freight Forwarder
Freight forwarder
a. Bertanggungjawab atas penerimaan material luar negeri dan pengecekan DO serta
dokumen-dokumen lainnya
Responsible for the import acceptance and checking of DO as well as other documents
b. Mengesahkan DO yang telah sesuai dengan PO
DO certify that in accordance with the PO
c. mengirimkan informasi penerimaan dan pengiriman material berupa Daily Report Material
Receipt kepada pihak PT Badak NGL via email
transmit information in the form of goods receipts and delivery of the Daily Receipt of Materials Report to the PT
Badak NGL via email
d. mengirimkan dokumen-dokumen untuk pembebasan material impor; baik soft file via email,
maupun berkas asli (hard file)
submit documents for custom clearance; both soft files via email, as well as the original file (hard file)

3. Operating Accounting & Control Department (AOC Dept)
Operating accounting & control department (AOC Dept)
a. Melakukan pembayaran kepada vendor sesuai dengan invoice yang telah diverifikasi oleh
Freight & Formality
Make payments to vendors in accordance with the invoices that have been verified by the Freight & Formality
b. Menyerahkan invoice yang belum diverifikasi (dicap Okay to Pay) kepada Freight &
Formality
Submit invoices that have not been verified (stamped 'Okay to Pay') to the Freight & Formality

4. Penyedia Barang / Vendor
Vendor
a. Mengirimkan barang pengadaan sesuai dengan isi perjanjian PO (spesifikasi, jumlah, waktu
pengiriman, tempat pengiriman)

Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP)
PENERIMAAN MATERIAL LUAR NEGERI
Tgl 01 September 2011
Hal 3 dari 7
Rev. 0


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Submitting procurement of goods in accordance with the agreement PO (specifications, quantity, delivery time,
place of delivery)
b. Meminta pengesahan DO kepada Freight Forwarder sebagai dasar untuk penerbitan invoice
DO ask for approval to the Freight Forwarder as a basis for invoice publishing
c. Mengirim invoice penagihan kepada PT Badak NGL yang dialamatkan kepada Freight &
Formality
Send the invoice billing to PT Badak NGL addressed to the Freight & Formality
d. Bertanggungjawab untuk merevisi invoice apabila terjadi kesalahan dalam invoice.
Responsible for revising the invoice in case of error in the invoice.
DOKUMEN
TERKAIT
RELATED DOCUMENTS
-
ISTILAH dan
SINGKATAN
TERMINOLOGY and
ABBREVIATION
ISTILAH:
TERMINOLOGY:
AOC Dept: Accounting Operating & Control Department: merupakan salah satu departemen di PT Badak
NGL yang berfungsi sebagai lembaga keuangan yang menangani segala keluar masuknya uang di PT
Badak NGL
AOC Dept: Accounting Operating & Control Department: one department at PT Badak NGL that serves as a financial institution that
managing all entry and exit of money at PT Badak NGL
Daily Report Material Receipt : merupakan dokumen berisi laporan status penerimaan material luar
negeri.
Daily Report Material Receipt: a document that contains an import acceptance status report
DO: Delivery Order, adalah dokumen yang dibuat oleh Penyedia Barang yang berisi daftar jenis barang
pengadaan, jumlah, dan waktu penyerahan. Dibuat tiga rangkap: pihak Penyedia, AOC Dept, dan
Warehouse & Supply Chain
DO: Delivery Order, the documents created by vendors that contains lists the types of procurement of goods, quantity, and delivery
time. Created threefold: the Vendor, the AOC Dept., and Warehouse & Supply Chain
PO: Purchase Order, adalah dokumen perjanjian pembelian material antara PT Badak NGL dengan
Penyedia Barang untuk jangka waktu/nilai tertentu berdasarkan hasil penawaran Penyedia Barang. PO
dapat dikeluarkan berdasarkan satu atau beberapa RO/PR
PO: Purchase Order, is to document the purchase agreement between PT Badak NGL items with vendors for a period of time /
specific value based on the results of bidding Manufacturers. PO can be issued based on one or more RO / PR
SINGKATAN:
ABBREVIATION :
AWB: Airway Bill
BL: Bill of Landing

Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP)
PENERIMAAN MATERIAL LUAR NEGERI
Tgl 01 September 2011
Hal 4 dari 7
Rev. 0


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Prosedur Penerimaan Barang Luar Negeri
Import Acceptance Procedures
Prosedur
Procedures
AOC Dept
Freight &
Formality
Penyedia barang
Vendor
Freight Forwarder
Keterangan
information
START
8.0
Ya
Yes
1.0
7.1
Tidak
No
Mengecek kesesuaian isi DO dengan PO
dan barang yang dikirimkan
Checking the appropriateness between PO and
materials that sent
Menandatangani DO
Approve DO
Mengirim daily report material receipt
Send daily report mateial receipt
Memasukkan informasi penerimaan
barang ke database
Input acceptance information into database
Membuat dan mengirimkan invoice
Issuing and deliver an invoice
Pengecapan Okay to Pay pada invoice
Stamping Okay to Pay on invoice
Melakukan prosedur pembayaran
invoice kepada vendor
Follow the invoice liquidate procedures for vendors
Invoice sesuai?
Is invoice appropriate?
9.0
Mengirim barang
Deliver Goods
Ya
yes
Tidak
no
2.0
6.0
5.0
FINISH
4.0
Memverifikasi invoice dengan informasi
di database
Verified invoice with information in database
7.0
Proses/operasi
KETERANGAN
Proses mencetak
dokumen
Keputusan
Menginput data
Mulai / Selesai
Aliran informasi /
proses satu arah
Menyimpan
dokumen
3.0
3.0
Process/operation
LEGEND
Print document
decision
Input data
Start/finish
Information flow /
one way process
Store document




Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP)
PENERIMAAN MATERIAL LUAR NEGERI
Tgl 01 September 2011
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Rev. 0


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PROSEDUR
PROCEDURES
Langkah
Steps
Prosedur
Procedures
Penanggungjawab
Accountability
1.0 Penyedia Barang / vendor mengirimkan barang pengadaan sesuai dengan isi
perjanjian (PO) ke perusahaan ekspeditur untuk PT Badak NGL (Freight
Forwarder) yang ada di Singapura
Vendor harus membawa DO dan dokumen lainnya untuk kebutuhan
penagihan invoice nantinya.
Partner / vendor sends the procurement of goods in accordance with the contents of the agreement
(PO) to the forwarding company to PT Badak NGL (Freight Forwarder) in Singapore

Penyedia
Barang
Providers Of Goods
2.0 Freight Forwarder mengecek kebenaran material yang diterima dengan
membandingkan DO yang dibawa vendor dengan PO yang dimiliki Freight
Forwarder.
Apabila DO dan material tidak sesuai (spesifikasi, jumlah, dll) dengan PO, maka
Freight Forwarder berhak untuk menolak material dan vendor berkewajiban
mengambil materialnya kembali untuk diganti dengan material yang sesuai
dengan PO.
Freight Forwarder check thevalidity of the goods received by comparing the DO who brought the
vendor with the PO-owned freight forwarder. It also carried out checks of goods directly.
If the DO and the goods are not suitable (specifications, quantity, etc.) with the PO, the Freight
Forwarder is entitled to reject the goods and the vendor is obliged to take the goods back
Freight
Forwarder
Freight Forwarder
3.0 Apabila dokumen sesuai maka Freight Forwarder menandatangani DO (dan
dokumen lain yang diperlukan)
DO dan dokumen lain diserahkan kembali kepada vendor.
If the document according to the Freight Forwarder sign the DO (and other documents required)
and other documents be returned to the vendor.
Freight
Forwarder
Freight Forwarder
4.0 Freight Forwarder mengirimkan Daily Report Material Receipt untuk laporan
adanya penerimaan material, dan mengirim dokumen lain seperti Bill of
Landing/Airway Bill, Copy DO, sertifikat (untuk keperluan pembebasan material
impor) kepada PT Badak NGL. Pengiriman dokumen ini melalui email dan hard file
Freight Forwarder sends the Daily Report Material Receipt for reports of receipt of goods, and send
other documents such as the Bill of Landing / Airway Bill, Copy of DO, a certificate (for the purposes of
exemption of import materials) to PT Badak NGL. Delivery of these documents via email and hard files
Freight
Forwarder
Freight Forwarder
5.0 Freight & Formality memasukkan informasi penerimaan material oleh Freight
Forwarder ke dalam database.
Freight & Formality receipt of goods by entering information into the database Freight Forwarder.
Freight &
Formality
Freight & Formality
6.0 Vendor membuat invoice penagihan pembayaran (hard file) dan dikirimkan
kepada Freight & Formality
Vendors make payments billing invoice (hard file) and sent to the Freight & Formality
Vendor
Vendor
7.0 Freight & Formality memverifikasi invoice dengan status penerimaan material di
database. Verifikasi yang dilakukan antara lain pemeriksaan jumlah dan
spesifikasi material yang dicantumkan dalam invoice, pemeriksaan harga
material, dan lain-lain.
Freight & Formality verifies invoices with the status of receipt of goods in the database. Verification is
carried out such examination number and specification of goods included in the invoice, inspection of
goods prices, and others.
Freight &
Formality
Freight & Formality
7.1 Apabila invoice tidak sesuai dengan status material di database, maka invoice
akan ditahan dan diinformasikan kepada vendor terkait
If the invoice does not correspond to the status of items in the database, then the invoice will be
arrested and informed of the relevant vendors
8.0 Freight & Formality memberikan stamp Okay To Pay pada invoice yang sesuai
dengan informasi di database. Kemudian Invoice diserahkan kepada AOC Dept.
Freight & Formality pulled stamp 'Okay To Pay' on the invoice according to the information in the
database. Then the invoice submitted to the AOC Dept.
Freight &
Formality
Freight & Formality
9.0 AOC Dept melakukan prosedur pembayaran kepada vendor sesuai dengan
prosedur yang berlaku
AOC Dept
AOC Dept

Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP)
PENERIMAAN MATERIAL LUAR NEGERI
Tgl 01 September 2011
Hal 6 dari 7
Rev. 0


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AOC Dept. performs the procedure of payment to the vendor in accordance with applicable procedures
KEARSIPAN
FILLING SYSTEM
Dokumen pendukung untuk pembebasan material impor (AWB/BL/DO/ Sertifikat) disimpan oleh Freight &
Formality untuk proses pembebasan material.
Invoice penagihan disimpan oleh pihak AOC Dept sebagai bukti pengiriman pembayaran kepada vendor

Supporting documents for the release of imported materials (AWB / BL / DO / certificates) are stored by the Freight & Formality for the
material clearance
billing invoices are stored by the AOC's Dept. as proof of payment to the vendor's delivery


Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP)
PENERIMAAN MATERIAL LUAR NEGERI
Tgl 01 September 2011
Hal 7 dari 7
Rev. 0


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LEMBAR PERSETUJUAN
APPROVAL SHEET


Tanda Tangan/Sign Tanggal/Date
Disiapkan dan diperiksa oleh:
Prepared and Reviewed by
Suryono

Freight&Formality Supervisor
Nurhidayat

Purchasing Supervisor Capital
Disetujui oleh:
Approved by
Bambang Budi R.

Procurement Manager