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KATA PENGANTAR

PEDOMAN PEMBUATAN ADMINISTRASI SEKOLAH/MADRASAH i

 Setiap Kepala Sekolah/Madrasah dituntut untuk memiliki Standar Kompetensi dalam
memprogramkan dan melaksanakan tugas pokoknya. Hal tersebut sesuai dengan Peraturan Menteri
Pendidikan Nasional Nomor 13 Tahun 2007 tentang Standar Kepala Sekolah. Di dalam Peraturan Menteri
Pendidikan Nasional tersebut disebutkan lima Standar Kepala Sekolah/Madrasah yaitu:
1. Kompetensi Kepribadian
2. Kompetensi Manajerial
3. Kompetensi Kewirausahaan
4. Kompetensi Supervisi
5. Kompetensi Sosial

Satu di antara Kompetensi Kepala Sekolah/Madrasah adalah Kompetensi Manajerial. Dari sisi
Kompetensi Manajerial saja ada banyak indikator kemampuan yang harus dimiliki oleh Kepala
Sekolah/Madrasah antara lain seperti:

 Menyusun perencanaan Sekolah/Madrasah untuk berbagai tingkatan perencanaan.

 Mengembangkan organisasi Sekolah/Madrasah sesuai dengan kebutuhan.

 Memimpin Sekolah/Madrasah dalam rangka pendayagunaan sumber daya Sekolah/Madrasah

secara optimal.

 Mengelola perubahan dan pengembangan Sekolah/Madrasah menuju organisasi pembelajaran yang

efektif.

 Menciptakan budaya dan iklim Sekolah/Madrasah yang kondusif dan inovatif bagi pembelajaran
peserta didik.

 Mengelola guru dan staf dalam rangka pendayagunaan sumber daya manusia secara optimal.

 Mengelola keuangan Sekolah/Madrasah sesuai prinsip pengelolaan yang akuntabel, transparan dan
efisien.

 Mengelola ketatausahaan Sekolah/ Madrasah dalam mendukung pencapaian tujuan Sekolah/

Madrasah.

 Melakukan monitoring, evaluasi, dan pelaporan pelaksanaan program kegiatan Sekolah/Madrasah

dengan prosedur yang tepat.

. Manfaat yang dapat diambil dari buku pedoman ini antara lain,
 Menyelenggarakan dan pengelolaan Sekolah/Madrasah akan berjalan terarah, lancar, teratur, tertib
dan dapat dipertanggung jawabkan.

Penerbit;

CV. MEDIA KARYA UTAMA

PEDOMAN PEMBUATAN ADMINISTRASI SEKOLAH/MADRASAH i

 DAFTAR ISI

Halaman

COVER ........................................................................................................................................................ i
KATA PENGANTAR.................................................................................................................................. ii
DAFTAR ISI ................................................................................................................................................ iii

BAB I PENDAHULUAN........................................................................................................................... 1
A. Latar Belakang................................................................................................................................ 1
B. Tujuan................................................................................................................................................ 2
C. Manfaat.............................................................................................................................................. 2
D. Instrument Monitoring dan Evaluasi Kineja Kepala Sekolah............................................ 3

BAB II RUANG LINGKUP ADMINISTRASI PENILAIAN KINERJA KEPALA SEKOLAH/

MADRASAH............................................................................................................................ 14
A. Administrasi Kepala Sekolah yang Bersifat Umum............................................................. 15
................................................................................................................................................................
1. Panduan Pembuatan Program Kerja Kepala Sekolah/ Madrasah Berbasis
RKS dan RKAS............................................................................................................... 16
..........................................................................................................................................
2. Program Tahunan Kepala Sekolah......................................................................... 42
..........................................................................................................................................
3. Buku Agenda Kegiatan Kepala Sekolah................................................................ 45
..........................................................................................................................................
4. Notulen Buku Agenda Rapat Sekolah.................................................................... 48
..........................................................................................................................................
5. Buku Tamu Umum Sekolah...................................................................................... 51
..........................................................................................................................................
6. Buku Tamu Khusus Sekolah..................................................................................... 54
..........................................................................................................................................
7. Buku Kunjungan Komite Sekolah........................................................................... 57
..........................................................................................................................................
8. Buku Kunjungan Orang Tua/Wali Murid............................................................. 60
..........................................................................................................................................
9. Buku Agenda Surat Keluar dan Masuk.................................................................. 63
10. Buku Kegiatan Sosial ................................................................................................. 66
11. Buku Inventaris Undangan Surat Kemasyarakatan (HUMAS) ...................... 69
12. Buku Program UKS / PKHS ...................................................................................... 72
13. Buku Program UKS .................................................................................................... 77
14. Buku Pelaksanaan Program Pesantren Kilat ..................................................... 81
15. Buku Kegiatan Apel Upacara Bendera ................................................................. 84
16. Buku Piket Sekolah .................................................................................................... 87
17. Buku Evaluasi Program Sekolah ............................................................................ 90
18. Buku Tindak Lanjut Program Sekolah ................................................................. 93
19. Buku Inventarisasi Perpustakaan Sekolah ......................................................... 96
20. Buku Peminjaman Perpustakaan Sekolah .......................................................... 99
21. Buku Profil Sekolah ................................................................................................... 102

B. Administrasi Sekolah yang Bersifat Khusus............................................................................. 107

1. Administrasi Program Pembelajaran........................................................................................ 108
Struktur Kurikulum Pendidikan Umum ................................................................. 109
1.1 Kalender Pendidikan dan Analisa Kalender Pendidikan................................ 114
.......................................................................................................................................

PEDOMAN PEMBUATAN ADMINISTRASI SEKOLAH/MADRASAH i

 1.2 Jadwal Pelajaran Sekolah......................................................................................... 120
.......................................................................................................................................
1.3 Daftar Pembagian Tugas Mengajar Guru dan Pembimbing............................ 123
.......................................................................................................................................
1.4 Daftar Pemeriksaan Persiapan Mengajar Guru............................................... 128
.................................................................................................................................
1.5 Buku Rekapitulasi Nilai Semester I dan II......................................................... 131
.................................................................................................................................
1.6 Buku Pencapaian Target Kurikulum dan Taraf Seraf Semester I dan II... 133
.................................................................................................................................
1.7 Daftar Calon Peserta UAN/UAS............................................................................ 135

1.8 Buku Rekapitulasi Kenaikan Kelas dan Kelulusan......................................... 138

.................................................................................................................................
1.9 Daftar Nilai Hasil UAN/Ijazah Siswa................................................................... 140
..............................................................................
1.10 Daftar Penyerahan STTB /Ijazah Siswa............................................................. 142
.................................................................................................................................
1.11 Program Supervisi Guru......................................................................................... 144
.................................................................................................................................
1.12 Pelaksanaan Supervisi Proses Pembelajaran.................................................. 146
.................................................................................................................................
1.13 Rekapitulasi Pelaksanaan Supervisi Proses Pembelajaran......................... 148
.................................................................................................................................
1.14 Dokumen I KTSP...................................................................................................... 150

2. Administrasi Kesiswaan................................................................................................ 167

2.1 Waktu dan Jenis Kegiatan Pengelolaan Administrasi Kelas........................ 168
.......................................................................................................................................
2.2 Surat Pendaftaran Peserta Didik Baru Kelas I................................................. 170
.......................................................................................................................................
2.3 Daftar Calon Peserta Didik Baru Kelas I............................................................ 174
.......................................................................................................................................
2.4 Daftar Siswa Baru Kelas I....................................................................................... 177
.......................................................................................................................................
2.5 Buku Klapper ........................................................................................................... 180
.......................................................................................................................................
2.6 Buku Kegiatan MOS (Masa Orientasi Sekolah) Kelas 1.................................. 183
.......................................................................................................................................

PEDOMAN PEMBUATAN ADMINISTRASI SEKOLAH/MADRASAH i

 2.7 Buku Keadaan Siswa Menurut Kelas, Asal, dan Jenis Kelamin.................... 185
.......................................................................................................................................
2.8 Keadaan Siswa Menurut Kelas, dan Usia........................................................... 188
.......................................................................................................................................
2.9 Rekapitulasi Absensi Siswa Semua Kelas Dalam Sebulan............................ 191
.......................................................................................................................................
2.10 Surat Permohonan Pindah Sekolah.................................................................... 194
.......................................................................................................................................
2.11 Surat Keterangan Pindah Sekolah....................................................................... 197
.......................................................................................................................................
2.12 Mutasi Siswa Dalam Setiap Semester................................................................. 200
.......................................................................................................................................
2.13 Buku Kegiatan Ekstrakulikuler............................................................................ 202
.......................................................................................................................................
2.14 Buku Daftar Melanjutkan Ke SLTP...................................................................... 204
.......................................................................................................................................
2.15 Buku Bimbingan Siswa Bermasalah................................................................... 207
.......................................................................................................................................
2.16 Daftar Raming (Perkiraan Siswa) Pada Awal Tahun Pelajaran.................. 210
.......................................................................................................................................
2.17 Daftar Siswa Naik Tingkat / Kelas, Tinggal Kelas, dan Berhasil dalam
UAN/UAS..................................................................................................................... 213
.......................................................................................................................................

3. Administrasi Kepegawaian.......................................................................................... 215

................................................................................................................................................................
3.1 Rencana Kebutuhan Pegawai/Guru............................................................. 216
.................................................................................................................................
3.2 Usul Pengadaan Pegawai/Guru..................................................................... 218
.................................................................................................................................
3.3 Usul Pengangkatan CPNS Menjadi PNS........................................................ 220
.................................................................................................................................
3.4 Buku Rekapitulasi DP3 PNS............................................................................ 222
.................................................................................................................................
3.5 Daftar Urut Kepangkatan Pegawai Negeri Sipil......................................... 225
.................................................................................................................................
3.6 Buku Cuti PNS...................................................................................................... 228
.................................................................................................................................
3.7 Administrasi Persyaratan Pensiun PNS....................................................... 230
.................................................................................................................................

PEDOMAN PEMBUATAN ADMINISTRASI SEKOLAH/MADRASAH i

 3.8 Daftar Absen (Kehadiran) Guru/Pegawai I................................................ 235
.................................................................................................................................
3.9 Data Kepegawaian ........................................................................................... 238
.................................................................................................................................
3.10 Buku Penerimaan Gaji PNS Setiap Bulan .................................................... 241
.................................................................................................................................
3.11 Buku Rekapitulasi Gaji PNS Dalam Setahun............................................... 243
.................................................................................................................................
3.12 Buku Permisi Pegawai/Guru.......................................................................... 246
.................................................................................................................................
3.13 Buku Bimbingan Pegawai/Guru.................................................................... 249

4. Administrasi Keuangan............................................................................................... 252

4.1 RKAS (Rencana Kegiatan dan Angaran Sekolah)...................................... 253
.................................................................................................................................
4.2 RPU (Rencana Penggunaan Uang) BOS (Bantuan Opera-sional
Sekolah)................................................................................................................ 259
.................................................................................................................................
4.3 Buku Transparansi Penggunaan Dana BOS ............................................... 263
.................................................................................................................................
4.4 Jadwal Kegiatan Pelaksanaan Administrasi Keuangan Sekolah ......... 265
.................................................................................................................................
4.5 Buku Kas Umum................................................................................................. 267
.................................................................................................................................
4.6 Buku Kas Pembantu Bank............................................................................... 270
.................................................................................................................................
4.7 Buku Kas Pembantu Tunai.............................................................................. 272
.................................................................................................................................
4.8 Buku Pembantu Pajak...................................................................................... 274
.................................................................................................................................
4.9 Buku Kas BOS Laporan Pertanggung jawaban Keuangan Dana (BOS). 277
.................................................................................................................................
4.10 Buku Kas DOS (Dana Operasional Sekolah)............................................... 280
.................................................................................................................................
4.11 Buku Laporan Keuangan Sekolah................................................................. 283
.................................................................................................................................

5. Administrasi Perlengkapan/Barang............................................................................. 285

................................................................................................................................................................
5.1 Buku Pengeluaran Barang............................................................................... 288
.................................................................................................................................

PEDOMAN PEMBUATAN ADMINISTRASI SEKOLAH/MADRASAH i

 5.2 Buku Pemeriksaan Perlengkapan/ Barang................................................ 291
.................................................................................................................................
5.3 KIR (Kartu Inventaris Ruangan).................................................................... 293
.................................................................................................................................
5.4 KIB (Kartu Inventaris Barang) Lahan Tanah............................................. 296
.................................................................................................................................
5.5 KIB (Kartu Inventaris Ruangan) Gedung.................................................... 300
.................................................................................................................................
5.6 Buku Inventaris Perlengkapan/Barang...................................................... 304
.................................................................................................................................
5.7 Buku Inventaris Perlengkapan/Barang...................................................... 308
.................................................................................................................................
5.8 Daftar Usul Pengadaan Barang...................................................................... 312
.................................................................................................................................

DAFTAR PUSTAKA ....................................................................................................................... 315

PEDOMAN PEMBUATAN ADMINISTRASI SEKOLAH/MADRASAH i