Kelas XI

Formal
Inv i ta t i o n
What is Invitation ???
An invitation is a request, a solicitation, or an attempt to get another person
(individual or an organization) to join you at a specific event or occasion. The event
can be official (formal) or personal (informal). Informal invitation is an invitation
written in a friendly manner to someone you are familiar with (friend, peer, relative,
etc.). The purpose and social function of an invitation is to invite or ask someone to
participate in social event(s).

Sebuah undangan adalah permintaan, permohonan, atau sebuah percobaan untuk

meminta orang lain (pribadi atau kelompok) agar dapat bergabung menghadiri acara
tertentu. Acara tersebut dapat berupa formal (resmi) atau tidak formal (tidak resmi).
Undangan tidak resmi adaah undangan yang ditulis secara pribadi kepada orangorang yang dikenal.
Tujuan dan fungsi sosial dari sebuah undangan adalah untuk
mengundang atau mengajak seseorang agar dapat berpartisipasi dalam sebuah
acara/kegiatan.
 Formal
Invitation
According to Websters (2021), a
0
1
formal invitation is an invitation
which follows a dignified form,
tone or style in agreement with the
established norms, customs or
values. It was stimulated for official
purposes.
 Formal
Invitation
Menurut Webster (2021), formal
0
1
invitation atau surat undangan
formal/resmi adalah sebuah
undangan yang dirancang
sedemikian rupa berdasarkan
struktur tertentu dengan bahasa
yang formal karena dirancang
untuk keperluan resmi.
 Example of Formal
Invitation

Let’s take a look at the examples of formal invitation:

- An invitation to a graduation ceremony
- An invitation to the opening of a school/hotel/restaurant
- An invitation to a wedding, etc.

Dibawah ini merupakan contoh-contoh kegiatan dalam formal

invitation:
• Undangan kelulusan sekolah
• Undanganpembukaansekolah, hotel, restaurant
• Undanganpernikahan, dsb.
 Generic Structure

01 Invitee a person who has

been invited

occasion (what is the Body

invitation/event about), day
or date, time (specific time,
e.g. 8 p.m.), place.
Of
Invitatio
n
02

03 inviter someone who

invites
 Generic Structure

01 Invitee Orang yang

diundang

Acara (kegiatan apa), Body

02
waktu dan tanggal secara Of
spesifik, dan alamat acara Invitatio
tersebut akan
diselenggarakan. n

Orang yang
03 inviter mengundang/pen
gundang
 Common format of formal invitation:
 The first line is the name of the inviter.
 The second line is the request for participation
 The third line is the occasion for invitation
 The fourth line is the time and date of the occasion
 The fifth line is the place of the occasion
 The sixth line is the request for reply
 The last line is the special instruction(s)

 Baris pertama merupakan nama pengirim undangan

 Baris kedua merupakan permintaan untuk berpartisipasi
 Baris ketiga merupakan kegiatan atau acara yang akan
diselenggarakan
 Baris keempat merupakan waktu dan tempat dari acara
tersebut
 Baris kelima merupakan lokasi dimana acara tersebut akan
berlangsung
 Baris keenam merupakan permintaan pengirim undangan agar
untuk mengkonfirmasi kehadiran
 Baris terakhir merupkan perintah/permintaan khusus.
[Name of the host/inviter]
[Phrasing the invitation]
[The kind of event]
[Purpose of the event]
[Date]
[Time]
[Place]

[Where to reply]

[Special instruction]
The Format of Formal Invitation
Linguistic Features
Using simple present tense and future tense
Simple present tense:
Subject + Verb1 +………
Example: We invite you to attend our meeting that will be held …..
Future tense:
Subject + shall/will + Verb 1 + ……
Example: As we shall become one to share all the days of our lives …..
Simple, precise, and concise formal of words
Example: we request the honor of your participation on this important day.
Detailed information
Example: On Friday, the twelfth of December at seven o’clock in
GedungKartini, Jl. GatotSubroto, Jakarta
The tone should be friendly and sincere. Words should be chosen
carefully.
Example: It would be my pleasure if you would drop by my party
Example of a formal invitation in a conversation

Ariyanto: Mr. Budi, I would like to invite

you to the opening of my software
company.
Mr. Budi: When and where?
Ariyanto: This Saturday at 10 a.m.
Mr. Budi: I am afraid I won't be able to
come. I have a prior engagement.

Accepting an invitation
The body of letter should:
•Inform an appreciation that was felt
upon receiving the request
•Provide a brief section outlining the
confirmation of the details of the
event including the date and time
•Inform the invitee that the person
will be attending
Declining an invitation
•Express appreciation for the invitation
e.g. thank you for including me on your guest
list ……
•Express regret that you must decline. Your
regret sounds more sincere if you can give a
specific explanation of what prevents your
acceptance
e.g. unfortunately, I’ll be out of the city on
September 6. Please accept my regret
this time
•Success wishes for the event
e.g. my best regards for the dinner and
discussion
Thank you!