Procurement Section, Procurement & Contract Department No.

Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP) Tgl 01 September 2011
Hal 1 dari 7
PENERIMAAN MATERIAL LUAR NEGERI Rev. 0

SOP/Q/BB42/99-011
PENERIMAAN MATERIAL LUAR NEGERI
IMPORT ACCEPTANCE

Dokumen ini adalah dokumen Asli jika tulisan ini berwarna merah
This document is authentic if this note written in red
 Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP) Tgl 01 September 2011
Hal 2 dari 7
PENERIMAAN MATERIAL LUAR NEGERI Rev. 0

PENGERTIAN Penerimaan Material Luar Negeri (Import Acceptance) adalah prosedur yang dilakukan di Procurement
DEFINITION Section, khususnya Freight & Formality untuk penerimaan material luar negeri mulai material diserahkan
di Freight Forwarder hingga pembayaran invoice penagihan kepada vendor.
Import Acceptance is a procedures in Procurement Section, especially in Freight & Formality for accepting imports from vendor in
Freight Forwarder until the invoice payment occurs.
TUJUAN SOP ini bertujuan untuk mendeskripsikan prosedur dan aturan dalam pelaksanaan penerimaan material
GOAL luar negeri yang diterapkan di PT Badak NGL.
SOP aims to describe the procedures and rules in the implementation imports that are applied at PT Badak NGL.
PERUBAHAN REVISI -
REVISION CHANGING
RUANG LINGKUP SOP ini berlaku di Procurement Section, Procurement & Contract Department PT Badak NGL untuk
SCOPE aktivitas penerimaan material luar negeri PT Badak NGL di Singapura atau tempat Freight Forwarder lain
yang ditentukan oleh PT badak NGL
This SOP applies in the Procurement Section, Procurement & Contract Department of PT Badak NGL for import activities of PT Badak
NGL in Singapore or other places defined Freight Forwarder by PT Badak NGL
TANGGUNGJAWAB 1. Freight & Formality, Procurement Section
RESPONSIBILITIES Freight & formality, procurement section
a. Berkoordinasi dengan Freight Forwarder untuk menanyakan status penerimaan material
Coordinate with the Freight Forwarder to ask about the status of receipt of goods
b. Memasukkan informasi penerimaan material dari Freight Forwarder ke dalam database
enter information material from the Freight Forwarder's acceptance into the database
c. Melakukan verifikasi invoice yang dikirimkan oleh vendor.
Verifying invoices submitted by vendors.
d. Memberikan cap ‘Okay to Pay’ untuk invoice yang sesuai
Doing stamping 'Okay to Pay' for the corresponding invoice
e. Menyerahkan invoice yang telah diverifikasi kepada AOC Dept
Submit invoices have been verified to the AOC's Dept.

2. Freight Forwarder
Freight forwarder
a. Bertanggungjawab atas penerimaan material luar negeri dan pengecekan DO serta
dokumen-dokumen lainnya
Responsible for the import acceptance and checking of DO as well as other documents
b. Mengesahkan DO yang telah sesuai dengan PO
DO certify that in accordance with the PO
c. mengirimkan informasi penerimaan dan pengiriman material berupa Daily Report Material
Receipt kepada pihak PT Badak NGL via email
transmit information in the form of goods receipts and delivery of the Daily Receipt of Materials Report to the PT
Badak NGL via email
d. mengirimkan dokumen-dokumen untuk pembebasan material impor; baik soft file via email,
maupun berkas asli (hard file)
submit documents for custom clearance; both soft files via email, as well as the original file (hard file)

3. Operating Accounting & Control Department (AOC Dept)

Operating accounting & control department (AOC Dept)
a. Melakukan pembayaran kepada vendor sesuai dengan invoice yang telah diverifikasi oleh
Freight & Formality
Make payments to vendors in accordance with the invoices that have been verified by the Freight & Formality
b. Menyerahkan invoice yang belum diverifikasi (dicap ‘Okay to Pay’) kepada Freight &
Formality
Submit invoices that have not been verified (stamped 'Okay to Pay') to the Freight & Formality

4. Penyedia Barang / Vendor

Vendor
a. Mengirimkan barang pengadaan sesuai dengan isi perjanjian PO (spesifikasi, jumlah, waktu
pengiriman, tempat pengiriman)

Dokumen ini adalah dokumen Asli jika tulisan ini berwarna merah
This document is authentic if this note written in red
 Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP) Tgl 01 September 2011
Hal 3 dari 7
PENERIMAAN MATERIAL LUAR NEGERI Rev. 0

Submitting procurement of goods in accordance with the agreement PO (specifications, quantity, delivery time,
place of delivery)
b. Meminta pengesahan DO kepada Freight Forwarder sebagai dasar untuk penerbitan invoice
DO ask for approval to the Freight Forwarder as a basis for invoice publishing
c. Mengirim invoice penagihan kepada PT Badak NGL yang dialamatkan kepada Freight &
Formality
Send the invoice billing to PT Badak NGL addressed to the Freight & Formality
d. Bertanggungjawab untuk merevisi invoice apabila terjadi kesalahan dalam invoice.
Responsible for revising the invoice in case of error in the invoice.
DOKUMEN
TERKAIT -
RELATED DOCUMENTS
ISTILAH dan ISTILAH:
SINGKATAN TERMINOLOGY:
TERMINOLOGY and AOC Dept: Accounting Operating & Control Department: merupakan salah satu departemen di PT Badak
ABBREVIATION NGL yang berfungsi sebagai lembaga keuangan yang menangani segala keluar masuknya uang di PT
Badak NGL
AOC Dept: Accounting Operating & Control Department: one department at PT Badak NGL that serves as a financial institution that
managing all entry and exit of money at PT Badak NGL

Daily Report Material Receipt : merupakan dokumen berisi laporan status penerimaan material luar
negeri.
Daily Report Material Receipt: a document that contains an import acceptance status report

DO: Delivery Order, adalah dokumen yang dibuat oleh Penyedia Barang yang berisi daftar jenis barang
pengadaan, jumlah, dan waktu penyerahan. Dibuat tiga rangkap: pihak Penyedia, AOC Dept, dan
Warehouse & Supply Chain
DO: Delivery Order, the documents created by vendors that contains lists the types of procurement of goods, quantity, and delivery
time. Created threefold: the Vendor, the AOC Dept., and Warehouse & Supply Chain

PO: Purchase Order, adalah dokumen perjanjian pembelian material antara PT Badak NGL dengan
Penyedia Barang untuk jangka waktu/nilai tertentu berdasarkan hasil penawaran Penyedia Barang. PO
dapat dikeluarkan berdasarkan satu atau beberapa RO/PR
PO: Purchase Order, is to document the purchase agreement between PT Badak NGL items with vendors for a period of time /
specific value based on the results of bidding Manufacturers. PO can be issued based on one or more RO / PR

SINGKATAN:
ABBREVIATION :
AWB: Airway Bill
BL: Bill of Landing

Dokumen ini adalah dokumen Asli jika tulisan ini berwarna merah
This document is authentic if this note written in red
 Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP) Tgl 01 September 2011
Hal 4 dari 7
PENERIMAAN MATERIAL LUAR NEGERI Rev. 0

Prosedur Penerimaan Barang Luar Negeri

Import Acceptance Procedures

Prosedur Penyedia barang Freight & Keterangan

AOC Dept Freight Forwarder
Procedures Vendor Formality information

START

Mengirim barang
Deliver Goods
1.0

Mengecek kesesuaian isi DO dengan PO

dan barang yang dikirimkan Tidak 2.0
Checking the appropriateness between PO and no
Ya
materials that sent
yes

Menandatangani DO 3.0
3.0
Approve DO

Mengirim daily report material receipt

4.0
Send daily report mateial receipt

Memasukkan informasi penerimaan

barang ke database 5.0
Input acceptance information into database

Membuat dan mengirimkan invoice

Issuing and deliver an invoice 6.0

Memverifikasi invoice dengan informasi

di database 7.0
Verified invoice with information in database

Invoice sesuai?
Tidak 7.1
Is invoice appropriate? No
Ya
Yes
Pengecapan ‘Okay to Pay’ pada invoice
Stamping ‘Okay to Pay’ on invoice 8.0

Melakukan prosedur pembayaran 9.0

invoice kepada vendor
Follow the invoice liquidate procedures for vendors

FINISH

KETERANGAN LEGEND
Proses/operasi Menginput data Process/operation Input data

Proses mencetak Menyimpan

Print document Store document
dokumen dokumen
Aliran informasi / Information flow /
Keputusan decision
proses satu arah one way process

Mulai / Selesai Start/finish

Dokumen ini adalah dokumen Asli jika tulisan ini berwarna merah
This document is authentic if this note written in red
 Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP) Tgl 01 September 2011
Hal 5 dari 7
PENERIMAAN MATERIAL LUAR NEGERI Rev. 0

PROSEDUR Langkah Prosedur Penanggungjawab

PROCEDURES Steps Procedures Accountability

1.0 Penyedia Barang / vendor mengirimkan barang pengadaan sesuai dengan isi
perjanjian (PO) ke perusahaan ekspeditur untuk PT Badak NGL (Freight
Forwarder) yang ada di Singapura Penyedia
 Vendor harus membawa DO dan dokumen lainnya untuk kebutuhan Barang
penagihan invoice nantinya. Providers Of Goods
Partner / vendor sends the procurement of goods in accordance with the contents of the agreement
(PO) to the forwarding company to PT Badak NGL (Freight Forwarder) in Singapore

2.0 Freight Forwarder mengecek kebenaran material yang diterima dengan

membandingkan DO yang dibawa vendor dengan PO yang dimiliki Freight
Forwarder.
Apabila DO dan material tidak sesuai (spesifikasi, jumlah, dll) dengan PO, maka
Freight Forwarder berhak untuk menolak material dan vendor berkewajiban Freight
Forwarder
mengambil materialnya kembali untuk diganti dengan material yang sesuai
Freight Forwarder
dengan PO.
Freight Forwarder check thevalidity of the goods received by comparing the DO who brought the
vendor with the PO-owned freight forwarder. It also carried out checks of goods directly.
If the DO and the goods are not suitable (specifications, quantity, etc.) with the PO, the Freight
Forwarder is entitled to reject the goods and the vendor is obliged to take the goods back
3.0 Apabila dokumen sesuai maka Freight Forwarder menandatangani DO (dan
dokumen lain yang diperlukan) Freight
 DO dan dokumen lain diserahkan kembali kepada vendor. Forwarder
If the document according to the Freight Forwarder sign the DO (and other documents required) Freight Forwarder
and other documents be returned to the vendor.
4.0 Freight Forwarder mengirimkan Daily Report Material Receipt untuk laporan
adanya penerimaan material, dan mengirim dokumen lain seperti Bill of
Landing/Airway Bill, Copy DO, sertifikat (untuk keperluan pembebasan material Freight
impor) kepada PT Badak NGL. Pengiriman dokumen ini melalui email dan hard file Forwarder
Freight Forwarder sends the Daily Report Material Receipt for reports of receipt of goods, and send Freight Forwarder
other documents such as the Bill of Landing / Airway Bill, Copy of DO, a certificate (for the purposes of
exemption of import materials) to PT Badak NGL. Delivery of these documents via email and hard files
5.0 Freight & Formality memasukkan informasi penerimaan material oleh Freight Freight &
Forwarder ke dalam database. Formality
Freight & Formality receipt of goods by entering information into the database Freight Forwarder. Freight & Formality
6.0 Vendor membuat invoice penagihan pembayaran (hard file) dan dikirimkan
Vendor
kepada Freight & Formality Vendor
Vendors make payments billing invoice (hard file) and sent to the Freight & Formality
7.0 Freight & Formality memverifikasi invoice dengan status penerimaan material di
database. Verifikasi yang dilakukan antara lain pemeriksaan jumlah dan
spesifikasi material yang dicantumkan dalam invoice, pemeriksaan harga
material, dan lain-lain.
Freight & Formality verifies invoices with the status of receipt of goods in the database. Verification is Freight &
carried out such examination number and specification of goods included in the invoice, inspection of Formality
goods prices, and others. Freight & Formality
7.1 Apabila invoice tidak sesuai dengan status material di database, maka invoice
akan ditahan dan diinformasikan kepada vendor terkait
If the invoice does not correspond to the status of items in the database, then the invoice will be
arrested and informed of the relevant vendors
8.0 Freight & Formality memberikan stamp ‘Okay To Pay’ pada invoice yang sesuai
Freight &
dengan informasi di database. Kemudian Invoice diserahkan kepada AOC Dept. Formality
Freight & Formality pulled stamp 'Okay To Pay' on the invoice according to the information in the Freight & Formality
database. Then the invoice submitted to the AOC Dept.
9.0 AOC Dept melakukan prosedur pembayaran kepada vendor sesuai dengan AOC Dept
prosedur yang berlaku AOC Dept

Dokumen ini adalah dokumen Asli jika tulisan ini berwarna merah
This document is authentic if this note written in red
 Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP) Tgl 01 September 2011
Hal 6 dari 7
PENERIMAAN MATERIAL LUAR NEGERI Rev. 0

AOC Dept. performs the procedure of payment to the vendor in accordance with applicable procedures
KEARSIPAN  Dokumen pendukung untuk pembebasan material impor (AWB/BL/DO/ Sertifikat) disimpan oleh Freight &
FILLING SYSTEM Formality untuk proses pembebasan material.
 Invoice penagihan disimpan oleh pihak AOC Dept sebagai bukti pengiriman pembayaran kepada vendor

• Supporting documents for the release of imported materials (AWB / BL / DO / certificates) are stored by the Freight & Formality for the
material clearance
• billing invoices are stored by the AOC's Dept. as proof of payment to the vendor's delivery

Dokumen ini adalah dokumen Asli jika tulisan ini berwarna merah
This document is authentic if this note written in red
 Procurement Section, Procurement & Contract Department No.Dok SOP/Q/BB42/99-011
Standard Operating Procedure (SOP) Tgl 01 September 2011
Hal 7 dari 7
PENERIMAAN MATERIAL LUAR NEGERI Rev. 0

LEMBAR PERSETUJUAN
APPROVAL SHEET

Tanda Tangan/Sign Tanggal/Date

Disiapkan dan diperiksa oleh:
Prepared and Reviewed by

Suryono
Freight&Formality Supervisor

Nurhidayat
Purchasing Supervisor Capital
Disetujui oleh:
Approved by

Bambang Budi R.
Procurement Manager

Dokumen ini adalah dokumen Asli jika tulisan ini berwarna merah
This document is authentic if this note written in red