TITLE DOC. NO.

REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

RIWAYAT REVISI
REVISION HISTORY

REV TANGGAL URAIAN DISIAPKAN OLEH DITINJAU OLEH DISETUJUI OLEH

REV DATE DESCRIPTION PREPARED BY REVIEWED BY APPROVED BY
Pertama Diterbitkan
00 07/12/11 Gunawan Slamet Riyadi Dewi Yuliana
First Issued
1. Bukti Penerimaan Salinan Dokumen
Receipt Copies of Documents
2. Pengajuan/Revisi Dokumen
Filing / Document Revision
01 29/11/13 Muhamad Irfan Bagus T Atmoyo Dewi Yuliana
3. Bukti Penarikan Salinan Dokumen
Evidence Document Copies Withdrawal
4. Berita Acara Pemusnahan Dokumen
Minutes of Document Destruction
Perubahan Logo Perusahaan
Company Logo Changing
Perubahan nomor identifikasi dokumen
Changing of Document ID No.
Klausul 6.4 Identifikasi Dokumen
Clause 6.4 Document Identification
Perubahan pada lampiran 8, Aturan
Identifikasi Dokumen
Change Appendix 8, Document Identification
Rule
Perubahan dua bahasa (Bahasa Indonesia &
Bahasa Inggris)
02 12/11/14 Muhamad Irfan Bagus T Atmoyo Dewi Yuliana
Change to dual language (Bahasa Indonesia &
English)
Revisi format form
Revision format form :
1. Form master list
2. Form external document
3. Distribution list document
4. Withdrawal list report
5. Document change notice
6. Document destruction report
7. Distribution list summary
8. Withdrawn list summary
Perubahan Logo Perusahaan
03 21/01/15 Muhamad Irfan Bagus T Atmoyo Dewi Yuliana
Company Logo Changing
1. Perubahan Diagram Alir Pengendalian
Dokumen
Change Document Control Flowchart
2. Perubahan Aturan Identifikasi Dokumen
04 01/10/2015 Andi Eko L Roby Syahputra Dewi Yuliana
Change Rules For Identification
Document
3. Penambahan Daftar Distribusi untuk GA
Add to GA Distribution List
1. Penambahan klausul pada 4.11, 4.12,
4.13
05 24/05/2016 Add. Clause in 4.11, 4.12, 4.13 Imam M Roby Syahputra Dewi Yuliana
2. Penambahan klausul pada 6.8
Add. Clause in 6.8
04
1. Upgrading ISO 9001:2015
06 December Imam M Roby Syahputra Dewi Yuliana
2. Perubahan pada klausul 5.1.4
2017

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 2 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

DAFTAR DISTRIBUSI
DISTRIBUTION LIST

DISTRIBUTION NO. STATUS DEPARTMENT PIC

01 Original QHSE QHSE Coordinator
02 Controlled Copy NDT NDT Manager
03 Controlled Copy HT HT Manager
04 Controlled Copy HRD HRD Coordinator
05 Controlled Copy FINANCE FINANCE Coordinator
06 Controlled Copy LOGISTIC LOGISTIC Coordinator
07 Controlled Copy BD BD Manager
08 Controlled Copy GE GE Coordinator
09 Controlled Copy Branch Office Branch Manager

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 3 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

DAFTAR ISI
CONTENTS LIST

KLAUSUL KETERANGAN HALAMAN

CLAUSE DESCRIPTION PAGE
1.0 TUJUAN 05
PURPOSE
2.0 RUANG LINGKUP 05
SCOPE
3.0 ACUAN 05
REFERENCE
4.0 DEFINISI 05
DEFINITION
5.0 TANGGUNG JAWAB 06
RESPONSIBILITY
6.0 URAIAN 07
DESCRIPTION
7.0 LAMPIRAN 11
APPENDIX
8.0 REKAMAN 12
RECORD
Lampiran. 1 Diagram Alir Pengendalian Dokumen 13
Appendix. 1 Flowchart of Control Document
Lampiran. 2 Daftar Induk Dokumen 14
Appendix. 2 Master List of Documents
Lampiran. 3 Daftar Dokumen Eksternal 15
Appendix. 3 External Documents List
Lampiran. 4 Distribusi Dokumen 16
Appendix. 4 Distribution List Report
Lampiran. 5 Tanda Bukti Penarikan Dokumen 17
Appendix. 5 Withdrawal List Report
Lampiran. 6 Formulir Pengajuan Dokumen Baru/Revisi 18
Appendix. 6 Document Change Notice
Lampiran. 7 Berita Acara Pemusnahan Dokumen 19
Appendix. 7 Document Destruction Report
Lampiran. 8 Summary Distribusi Dokumen 20
Appendix. 8 Dirtribution List Summary
Lampiran. 9 Summary Penarikan Dokumen 21
Appendix. 9 Withdrawn List Summary
Lampiran. 10 Pemusnahan Dokumen 22
Appendix. 10 Destruction list Summary
Lampiran. 11 Program Pemantauan Dokumen 23
Appendix. 11 Monitoring Document Program
Lampiran. 12 Aturan Identifikasi Dokumen 24
Appendix. 12 Document Identification Rules

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 4 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

1. TUJUAN
PURPOSE
Untuk menetapkan aturan yang terkait dengan pengendalian dokumen, yaitu berkaitan dengan
Persiapan, pengesahan, penggandaan, pendistribusian, penyimpanan, perubahan atau revisi, penarikan
dan pemusnahan dokumen, termasuk pengendalian dokumen eksternal.
To establish rules related to the control of documents, namely related to the preparation, approval,
publishing, copying, distribution, storage, alteration or revision, withdrawal and destruction of
documents, including an external document control.

2. RUANG LINGKUP
SCOPE
Prosedur ini diberlakukan di lingkungan kerja PT. CIE dalam hal pengendalian dokumen.
This procedure is applied in the workplace PT. CIE in terms of document control.

3. ACUAN
REFERENCE
3.1. ISO 17020:2012
3.2. ISO 9001:2015
3.3. QM-07 Support R6
3.4. Manual Inspeksi CAST/I/SM02

4. DEFINISI
DEFINITION
4.1. Dokumen adalah informasi dan media pendukungnya (dapat berupa kertas, floppy disk, flash
disk, compact disc atau gabungannya).
The document is an information and media supporters (can be paper, floppy disk, flash disk,
compact disc or a combination thereof).
4.2. Pengendalian Dokumen adalah kegiatan membuat konsep, review, pengesahan, identifikasi,
penerbitan, penggandaan, pendistribusian, penyimpanan, perubahan atau revisi, penarikan dan
pemusnahan dokumen.
Document Control is an activity to make the concept, review, approval, identification, publication,
duplication, distribution, storage, alteration or revision, withdrawal and destruction of
documents.
4.3. Dokumen Internal adalah dokumen yang berasal dari internal PT. CIE yang mendokumentasikan
kegiatan perusahaan.
Internal documents are documents originating from the PT. CIE documenting the activities of the
company.
4.4. Dokumen Eksternal merupakan dokumen yang berasal dari luar PT. CIE sebagai pendukung
kegiatan perusahaan, dapat berupa spesifikasi produk dari pelanggan, standar dan dokumen
lain.
External documents are documents originating from outside the institution.PT CIE as supporting
the activities of the company, may be a product of the customer's specifications, standards and
other documents.
4.5. Pengesahan adalah Pendaftaran dokumen yang akan diterbitkan oleh personil yang berwenang
yang diakui oleh PT.CIE.
Ratification is the signing of the document to be issued by authorized personnel.
4.6. Penerbitan adalah publikasi dokumen secara resmi sebagai acuan.
Publishing is the official publication of the document as a reference.
4.7. Pendistribusian adalah penyerahan dokumen yang baru diterbitkan kepada pihak-pihak yang
berhak mendapatkan dokumen tersebut.
Distribution is the delivery of a new document issued to the parties who are entitled to such
documents.
4.8. Perubahan adalah revisi atau amandemen atas dokumen.
Changes are revisions or amendments to the document.

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 5 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

4.9. Penarikan adalah Penggantian dokumen lama yang kurang relevan dengan dokumen baru yang
telah disahkan dan diterbitkan.
Withdrawal is a withdrawal and replacement of old documents that are less relevant to the new
document that has been approved and published.
4.10. Prosedur adalah cara yang ditentukan untuk melaksanakan suatu kegiatan atau proses.
procedure is a certain way to carry out an activity or process.
4.11. COP adalah singkatan dari Cast Online Portal (Aplikasi Pelayanan Terpadu) yang bertujuan
membatasi akses terhadap dokumen yaitu dimana penentuan hak akses dilakukan oleh manajer
kualitas guna menjaga dokumen dari penggandaan tidak resmi terjadi.
COP is short name of Cast Online Portal that purposed to controling the akses of document where
the Quality Manajer responsible to obtain the akses level to every employee to maintain the
document secure and no ilegal copied happened.
4.12. Akses adalah cara yang ditentukan untuk seseorang menjangkau dan melihat dokumen /
rekaman
Access is a certain way to persons to get and read the document / record
4.13. Kata Sandi adalah kata yang telah ditentukan oleh setiap personel dan terdaftar serta bersifat
rahasia untuk dapat memasuki aplikasi terpadu PT.CIE
Password is a Key word that already obtain by the ussers who registered and profidential to acces
the online aplication PT. CIE.

5. TANGGUNG JAWAB
RESPONSIBILITIES
5.1. Direktur bertanggung jawab untuk mengesahkan pernyataan Kebijakan Mutu dan Sasaran Mutu
Perusahaan.
Director is responsible for validating statements Quality Policy and Quality Goals Company.
5.2. Manajer QHSE / MR bertanggung jawab untuk membuat Manual Inspeksi dan Prosedur Mutu,
serta menilai kecukupannya sebelum disahkan oleh Direktur.
QHSE Manager is responsible for making the Manual Inspection and Quality Procedure, as well as
assessing the adequacy of prior approved by the Director.
5.3. Manajer QHSE melalui bagian Pusat Dokumen bertanggung jawab untuk :
QHSE Manager through Document center is responsible for
5.1.1. Mendokumentasikan, memelihara dan menyimpan dokumen master, baik dokumen
internal maupun eksternal;
Documenting, maintaining and storing the master document, both internal and external
documents;
5.1.2. Menggandakan dan mendistribusikan salinan terkendali dan non terkendali dokumen
internal dan eksternal sesuai dengan kebutuhan dan merekam pendistribusian tersebut;
Duplicate and distribute copies of controllable and non-controllable internal and
external documents and records in accordance with the needs of the distribution;
5.1.3. Menarik dan memusnahkan dokumen yang sudah tidak berlaku lagi dan/atau yang
sudah habis masa simpannya.
withdrawl and destroying documents that are no longer valid and / or expired shelf.
5.1.4. Pengecekan dokumen dilakukan secara periodik yaitu setiap 6 bulan sekali.
Checking documents periodically conducted once every 6 month.
5.1.5. Staff Pusat dokumen membuat program pemantauan dokumen pada formulir
CAST/IV/SM/01-10 dan mengajukan program kepada manajer mutu setiap awal tahun
Document Center staff build a program to checking the document periodically with
updating form CAST/IV/SM/01-10
5.1.6. Menjaga keamanan dokumen master dan membatasi akses serta memberi ijin terhadap
personal yang akan mengakses dokumen.
Maintain safety of master document and limit access with give permit to personnal to
access documents .

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 6 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

5.4. Para Manajer dan Kepala Bagian bertanggung jawab untuk:

The Manager and the Chief is responsible for
5.4.1. Membuat Prosedur Teknis serta mengkaji ulang sebelum disahkan oleh level III untuk
prosedur teknis NDT atau teknikal engineering untuk prosedur dokument PWHT.
Creating Technical Procedures and review before it was Approved bylevel III for NDT
technical Procedure and Technical Engineer for technical Procedure PWHT.

5.4.2. Menyimpan dan memelihara salinan dokumen internal dan eksternal yang diberikan
kepada mereka sesuai dengan tanggung jawabnya.
Keep and maintain a copy of the internal and external documents given to them in
accordance with their responsibilities.

6. URAIAN
DESCRIPTION
6.1. Tata Cara Penyusunan Prosedur
The procedures to the preparation procedures
6.1.1. Lembar Pengendalian dan Pengesahan
Control and Approval Sheet
Header : Logo dan nama perusahaan, nama prosedur, nomor dokumen,
no. revisi, tanggal efektif
Logo and company name, procedure name, document
number, no. revision, the effective date
Judul prosedur : Nama prosedur
Title procedures Name of procedure
Kolom pengesahan : Nama, jabatan serta tanggal pembuat dan pengesah dokumen
Ratification of the Name, title and date of the manufacturer and certifier
column document
Footer : Kontak dan no. Halaman
Contacts and no. Page
6.1.2. Catatan Revisi
Revision notes
Bila dokumen direvisi, maka harus dicatat dalam lembar riwayat perubahan dan harus
disahkan oleh Manajer QHSE.
If the document is revised, it must be noted in the sheet of revision hystory and must be
approved by the QHSE Manager.

6.1.3. Isi Prosedur

The contents of the procedure
Tujuan : Berisi tujuan dibuatnya dokumen yang bersangkutan.
Purpose Contains the purpose of the document in question.
Ruang Lingkup : Menunjukkan dimana dokumen yang bersangkutan
Scope diterapkan.
Indicate where the documents in question are applied.
Definisi : Berisi penjabaran atau istilah yang perlu diketahui.
Definition Contains definitions or terms that need to be known.
Acuan : Referensi yang digunakan untuk pelaksanaan penerapan
Reference dokumen yang bersangkutan.
Reference used for the implementation of the application of
the relevant documents.
Tanggungjawab : Berisi tentang personal yang bertanggung jawab atas
Responsibility pelaksanaan dari prosedur
Contains personally responsible for the implementation of
procedures

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 7 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Uraian : Berisi rincian tugas yang harus dilaksanakan dan personal

Description terkait dari masing-masing bagian.
Contains personally responsible for the implementation of
procedures
Lampiran : Berupa keterangan, gambar, diagram alir atau formulir yang
Appendix diperlukan untuk menjelaskan prosedur
Form of description, drawings, flow charts or forms
necessary to explain the procedure
Rekaman : Mencantumkan rekaman yang terkait dalam prosedur
Record Lists the records relating to the procedure

6.2. Tata Cara Penyusunan Formulir

Procedure for Preparation of Form
6.2.1. Informasi Pengesahan
Certification Information
Header : Nama formulir, nomor formulir , nomor revisi dan
tanggal efektif
Form name, form number, revision number and effective
date
6.2.2. Format Formulir
Format Form
Format formulir disusun sesuai kebutuhan informasi data yang akan dikumpulkan.
Format prepared form data information needs to be collected.

6.3. Pengesahan Dokumen

Ratification document
6.3.1. Tanggung jawab pembuatan dan pengesahan dokumen sesuai tabel berikut:
The responsibility of making and ratification documents according the following table:
Jenis Dokumen Pembuat Mengetahui Pengesah
No.
Document type Prepare by Acknowledge Certifier
Kebijakan dan Sasaran Mutu Manajer QHSE Direktur
1. -
Policy and Quality Goals QHSEManager Director
Pedoman Mutu Manajer Teknik Manajer QHSE Direktur
2.
Quality Manual Technical Manager QHSE Manager Director
Prosedur Mutu Manajer Teknik Manajer QHSE Direktur
3.
Quality Procedure Technical Manager QHSE Manager Director
Prosedur Teknis Manajer NDT / HT NDT Lv. III
4. -
Technical procedures NDT / HT Manager Technical Eng

Pengendali Dokumen harus membuat Master List/Riwayat atas dokumen baru atau
perubahan yang diajukan, baik dokumen internal (Daftar Induk Dokumen)
(CAST/IV/SM/01-01) maupun dokumen eksternal (Daftar Dokumen Eksternal)
(CAST/IV/SM/01-02).
Document Controller must make Master List / History on a new document or proposed
changes, both internal documents (Master List of Documents) (CAST/IV/SM/01-01) and
external documents (External Document List) (CAST/IV/SM/01-02).

6.4. Identifikasi Dokumen

Identification Documents
Identifikasi tiap – tiap dokumen selain judul adalah dengan cara penomoran masing-masing
dokumen yang mengacu pada aturan identifikasi dokumen pada lampiran 11.
Identify each - each document in addition to the title is by way of numbering each document that
refers to the rules of identification documents in the appendix 11.

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 8 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

6.5. Penerbitan Dokumen

Publishing Documents
6.3.1. Manajer QHSE bertanggung jawab dalam penerbitan dokumen internal dan eksternal.
Dalam penerbitan dokumen selalu diperiksa keabsahan, nomor, revisi dan jumlah
halamannya.
QHSE Manager is responsible for the issuance of internal and external documents. In
publishing the document is always checked the validity, number, revision and number of
pages.

6.3.2. Dokumen dapat diterbitkan atau digandakan setelah terdaftar pada Master List/Riwayat
dokumen.
Documents can be published or duplicated once registered on the Master List / History
document.
6.3.3. Manajer QHSE bertanggung jawab dalam penggandaan dan pendistribusian dokumen
internal dan eksternal.
QHSE Manager is responsible for the multiplication and distribution of internal and
external documents.
6.3.4. Salinan dokumen internal terkendali didistribusikan ke masing-masing bagian sesuai
daftar distribusi sedangkan salinan tidak terkendali dapat didistribusikan ke pihak-pihak
yang berkepentingan.
Copies controlled internal document distributed to each part corresponding distribution
list while copies are not controlled can be distributed to interested parties.
6.3.5. Dokumen eksternal dapat digandakan dengan identifikasi cap ”salinan tidak
dikendalikan” dan didistribusikan ke pihak-pihak yang membutuhkan.
External documents can be duplicated with identification stamp ”uncontrolled Copy”
and distributed to those in need.
6.3.6. Distribusi untuk lokasi yang jauh dari kantor pusat dengan melampirkan tanda bukti
penerimaan.
Distribution to a location away from the central office to attach a receipt.
6.3.7. Dokumen master selalu disimpan oleh Manajer QHSE melalui document center,
sedangkan salinan dokumen internal terkendali disimpan oleh masing-masing bagian
sesuai daftar distribusi.
Master document is always keep by the QHSE Manager throught Document Center, and
copies of ”controlled Copy” documents keep internally by each part corresponding
distribution list.
6.3.8. Para Manajer dan Manajer QHSE dapat menerbitkan dokumen internal baru, jika:
Managers and QHSE Manager may issue new internal documents, if:
6.3.8.1. Terjadi perbaikan sistem manajemen mutu;
An improvement of the quality management system;
6.3.8.2. Ada perubahan struktur organisasi yang mempengaruhi dokumen;
There are changes of organizational structure that affect to the documents
6.3.8.3. Ada perubahan teknologi;
There are changes in technology
6.3.9. Bila terjadi penerbitan ulang, dokumen usang yang bersangkutan, dengan surat perintah
Manajer QHSE akan ditarik kembali.
If there is a reissue, obsolete documents are concerned, the warrant QHSE Manager will
be withdrawn.
6.3.10. Manajer QHSE melalui Pengontrol Dokumen menggandakan, mendistribusikan
dokumen yang sudah disahkan kepada yang berhak dengan bukti pengisian form
CAST/IV/SM/01-03.
QHSE Manager through Document Controller reproduce, distribute documents that have
been passed to the beneficiary with form Distribution List CAST/IV/SM/01-03.

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 9 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

6.6. Perubahan Dokumen

Document changes
Masing-masing Bagian dapat mengusulkan perubahan terhadap suatu dokumen yang
diperkirakan mengakibatkan penyimpangan/ masalah terhadap kinerja melalui surat kepada
pihak yang berwenang mengesahkan dokumen tersebut, dengan mengisi formulir
pengajuan/revisi CAST/IV/SM/01-05. Setelah disetujui, kemudian oleh Manajer QHSE dicatat
dalam lembar perubahan.
Each section can propose changes to a document that is expected to lead to deviations/ problems
to the performance by letter to the authorities ratify the document, by filling out a form
Document Change Notice CAST/IV/SM/01-05. Once approved, then the QHSE Manager noted in
the change notice.
6.7. Penarikan dan pemusnahan dokumen
Withdrawal and Document Destruction
6.7.1. Dokumen yang dinyatakan tidak berlaku lagi ditarik oleh Dokumen Center
menggunakan form (CAST/IV/SM/01-04) dan diberi tanda tidak berlaku atau obsolete
(Di beri tanda Disposal Document).
Documents that are no longer valid withdrawn by Document Center with updating the
form (CAST/IV/SM/01-04) and marked invalid or obsolete (Stamping Disposal
Document).
6.7.2. Dokumen yang tidak berlaku lagi disimpan/ditempatkan dalam tempat yang terpisah
dengan dokumen yang baru atau dokumen yang mutakhir.
Documents are no longer valid stored / placed in a separate place with new documents
or documents that date.
6.7.3. Dokumen yang melebihi masa penyimpanan ditarik oleh Dokumen Center untuk
dimusnahkan dan dibuat berita acara pemusnahan dokumen (CAST/IV/SM/01-06).
Documents that exceed the storage period drawn by Document Controller to be
destroyed and the destruction of documents, an official report (CAST/IV/SM/01-06).

6.8. Penggunaan COP (Cast Online Portal) Portal Terpadu PT. CIE
Used of COP (Cast Online Portal)
6.8.1. Untuk Kemudahan Akses dokumen bagi seluruh karyawan PT. CAST Inspection &
Engineering, Manajer Mutu melalui Pusat Dokumen mempublikasikan salinan lunak
dokumen pada C.O.P
To increase accesibility of dokument to all PT. CAST Inspection & Engineering employee,
Quality Manajer through the Document Center to publicate soft copy of dokument on to
C.O.P.
6.8.2. Setiap pegawai yang telah disetujui oleh Quality Manajer untuk memiliki hak akses
terhadap dokumen melalui Aplikasi Online (C.O.P) akan mendapatkan Kata Sandi untuk
dapat melihat dokument pada C.O.P
The employee who approved by quality manajer to access the document through Online
Aplication (C.O.P) shall get the Password to see the document on C.O.P .
6.8.3. Hak akses bagi pegawai disesuaikan oleh bagian dimana pegawai itu bekerja dan
disesuaikan dengan daftar distribusi yang terdapat masing masing dokument /
Procedures.
Acces to employee are depend to the employee departmen and obtain by the
distribution that states at every document / Procudures.
6.8.4. Akses pada C.O.P hanya bersifat dapat di lihat dan bila karyawan membutuhkan salinan
keras ataupun lunak dapat meminta kepada pusat dokumen dan akan di ulas dan
kemudianm disetujui oleh Manajer kualitas.
Acces in C.O.P are read only, and if the emplyee need a copy of document, the employee
should request to Document Centre, and quality manajer shall review the request and
approved if the request agreed by the Quality Manjer

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 10 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

7. LAMPIRAN
APPENDIX
7.1. Lampiran 1. Diagram Alir Pengendalian Dokumen
Appendix 1. Flowchart of Control Document
7.2. Lampiran 2. Daftar Induk Dokumen
Appendix 2. Master List of Document
7.3. Lampiran 3. Daftar Dokumen Eksternal
Appendix 3. List of External Documents
7.4. Lampiran 4. Distribusi Dokumen
Appendix 4. Distribution List Report
7.5. Lampiran 5. Bukti Penarikan Dokumen
Appendix 5. Withdrawal Report
7.6. Lampiran 6. Formulir Pengajuan Dokumen Baru/Revisi
Appendix 6. Document Change Notice
7.7. Lampiran 7. Berita Acara Pemusnahan Dokumen
Appendix 7. Document Destruction Report
7.8. Lampiran 8. Summary Daftar Distribusi
Appendix 8. Distribution List Summary
7.9. Lampiran 9. Summary Daftar Penarikan Dokumen
Appendix 9. Summary Withdrawn List
7.10. Lampiran 10. Summary Pemusnahan Dokumen
Appendix 10. Destruction List Summary
7.11. Lampiran 11. Program Pemantauan Dokumen
Appendix 11. Monitoring Document Program
7.12. Lampiran 12. Aturan Identifikasi Dokumen
Appendix 12. Rules Identification Documents

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 11 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

8. REKAMAN
RECORD

Nama Rekaman Uraian Lokasi Penyimpanan Masa Simpan (Tahun)

No.
Name of Recording Description Storage Location Storage Period (Years)
Master List/Riwayat dokumen
Daftar Induk Dokumen internal baru atau perubahan
1. Document Center 5
Master List of Documents Master List / History internal
documents new or changes
Daftar Dokumen Eksternal Daftar Dokumen Eksternal
2. Document Center 3
External Documents List External Documents List
Distribusi dokumen internal dan
Bukti Penerimaan Salinan Document Center
eksternal
3. Dokumen 3
Distribution of internal and
Receipt Copies of Documents
external documents
Penarikan dokumen yang sudah
Bukti Penarikan Salinan tidak berlaku
Document Center
4. Dokumen Withdrawal of a document that 3
Withdrawal Report is not valid

Pengajuan dokumen internal

PengajuanBaru/ Revisi Document Center
baru atau perubahan
5. Dokumen 3
Filing a new internal document
Document Change Notice
or change
Pemusnahan dokumen yang
Berita Acara Pemusnahan
melebihi masa simpan Document Center
6. Dokumen 3
Document destruction that
Document Destruction Report
exceeds the shelf life
Daftar Distribusi Summary distribusi dokumen Document Center
7 3
Distribution list summary Distribution list summary
Daftar Penarikan Dokumen Summary penarikan dokumen Document Center
8 3
Withdrawn list summary Withdrawn list summary
Pemusnahan Dokumen Catatan Mutu dan Dokumen
Usang Teknis. Document Center
9 3
Destruction obsolete Quality record and Technical
document document
Program Pemantauan Program Pemantauan Dokumen
Dokumen per 3 bulan Document Center
10 3
Monitoring Document Monitoring Document Program
Program every 3 month

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 12 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 1
Appendix 1

DIAGRAM ALIR PENGENDALIAN DOKUMEN

DOCUMENT CONTROL FLOW CHART
Mulai

Formulir Pengajuan Dokumen Baru/Revisi

CAST/IV/SM/01-05

Pengajuan Dokumen Internal (Baru/Perubahan)

Tidak
Persetujuan A

Ya

Pembuatan Dokumen

Perubahan Dokumen

Tidak

Pengesahan
Dokumen Eksternal

Daftar Induk Dokumen (Master List) CAST/

IV/SM/01-01

Penerbitan, Penyimpanan dan Penggandaan

Dokumen Master/
Original
Tak Terkendali

Distribusi dan Penarikan Dokumen

Terkendali

Daftar Distribusi Dokumen CAST/IV/SM/ Salinan Dokumen

01-03 dan Daftar Withdrawal Dokumen Tak Terkendali
CAST/IV/SM/01-04

Salinan Dokumen
Terkendali A

Selesai

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.

© PT. CAST INSPECTION & ENGINEERING BATAM Page 13 of 24

CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 05 24 May 2016
DOCUMENT CONTROL PROCEDURES

Lampiran 2
Appendix 2

DOCUMENT EFFECTIVE NEXT RETENTION

NO TITLE REVISION DCN NO. ORIGINATOR APPROVAL PAGE(S)
IDENTIFICATION NUMBER DATE REVIEW (YEAR)

Disiapkan oleh Menyetujui,

Prepared by, Approved by,

Dokumen Kontrol Manajer QHSE

Document Control QHSE Manager
Tgl: Tgl:
Date Date

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 14 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 3
Appendix 3

DOCUMENT IDENTIFICATION
NO DOCUMENT TITLE PAGE(S) ORIGIN RECEIVER DATE RETENTION CONFIDENTIAL REMARKS
NUMBER

Disiapkan oleh Menyetujui,

Prepared by, Approved by,

Dokumen Kontrol Manajer QHSE

Dokument Control QHSE Manager
Tgl: Tgl:
Date Date

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 15 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 4
Appendix 4

DLR
DATE
NO.
LOCATION
DISTRIBUTED DOCUMENT
1)
TYPE OF DOCUMENT NUMBER DOCUMENT DETAILS PURPOSE

NOTE: DISTRIBUTED BY RECEIVED BY

NAME : NAME :
POS : POS :
DATE : DATE :
1) Manual, Procedure, Working Instruction, Form, External Document, Others

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 16 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 5
Appendix 5

WLR
DATE NO.
LOCATION
WITHDRAWN DOCUMENT
1)
TYPE OF DOCUMENT NUMBER DOCUMENT DETAILS PURPOSE

NOTE: WITHDRAWN BY WITHDRAWN FROM

NAME : NAME :
POS : POS :
DATE : DATE :
1) Manual, Procedure, Working Instruction, Form, External Document, Others

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 17 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 6
Appendix 6

DATE DCN NO.

DOCUMENT INFORMATION
TYPE OF DOCUMENT
DOCUMENT TITLE
DOCUMENT ID NO.
ORIGINATOR
LAST REVISION NO.
LAST REVISION DATE
CHANGE NOTICE
NEW REVISION NO.
PART OF REVISION

DETAILS OF REVISION

APROVAL APPROVED NOT APPROVED

NOTE: REQUEST BY APPROVED BY

NAME : NAME :
POS : POS :
DATE : DATE :

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 18 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 7
Appendix 7

DATE DDR NO.

DESTRUCTION REQUEST
LOCATION
DOCUMENT LIST
TYPE OF DOCUMENT 1) NUMBER DOCUMENT DETAILS PURPOSE

APROVAL APPROVED NOT APPROVED

NOTE: PROPOSED BY APPROVED BY

NAME : NAME :
POS : POS :
DATE : DATE :
EXECUTION OF DOCUMENT DESTRUCTION
DATE
LOCATION
METHOD PAPER SHREDER BURNING IN FURNACE OTHER:

DETAILS OF DISTRUCTION (Picture, Description, etc.)

EXECUTOR WITNESS 1 WITNESS 2

Please consider the environment

before execute the document
distruction
NAME : NAME : NAME :
POS : POS : POS :
DATE : DATE : DATE :

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 19 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 8
Appendix 8

PERIOD :
NO DLR. NO 1) DLR. DATE DOCUMENT DETAILS DOC. NO. REV. EFF. DATE

NOTE: PREPARED BY ACKNOWLEDGED BY

NAME: NAME:
POS : POS :
DATE: DATE:
1). DLR is Distribution List Report

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 20 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 9
Appendix 9

PERIOD :
NO WLR. NO WLR. DATE DOCUMENT DETAILS DOC. NO. REV. EFF. DATE

NOTE: PREPARED BY ACKNOWLEDGED BY

NAME: NAME:
POS : POS :
DATE: DATE:

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 21 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 10
Appendix 10

PERIOD :
NO DDR NO. DATE DOCUMENT LIST APROVED? EXECUTOR REMARKS

NOTE: PREPARED BY ACKNOWLEDGED BY

NAME : NAME :
POS : POS :
DATE : DATE :
1). DDR is Document Distruction Report

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 22 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 11
Appendix 11
PROGRAM PEMANTAUAN DOKUMEN
PERIODE TAHUN :………
JENIS DOKUMEN BULAN
JAN FEB MAR APRIL MEI JUNI JULI AGUS SEPT OCT NOV DES REMARK

NOTE :
PREPARED BY APPROVED BY

NAME : NAME :
POS : POS :
DATE : DATE :

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 23 of 24
 TITLE DOC. NO. REV EFFECTIVE DATE

PROSEDUR PENGENDALIAN DOKUMEN

CAST/II/SM/01 06 04 December 2017
DOCUMENT CONTROL PROCEDURES

Lampiran 12
Appendix 12
ATURAN IDENTIFIKASI DOKUMEN
RULES FOR IDENTIFICATION DOCUMENT

I D E N T I F I K A S I

C A S T / I / S M / X X

C A S T / I / S Q P / X X X X X

C A S T / II / X X / X X

C A S T / III / X X X / X X X X

C A S T / IV / X X / X X - X X

C A S T / P O L / D I R / X X

L E G E N D

Nama Perusahaan
Urutan Hierarki Dokumen
Jenis/Departemen/Bagian Terkait
Nomor Urut Dokumen
Kode Proyek

P E N J A B A R A N

Hierarki Sistem/Departemen Pos/Dept/Div

I Manual QMS Sistem Management (Mutu & HSE) DIR Direktur
II Prosedur NDT Department NDT QHSE QHSE
III Instruksi Kerja HT Department HT NDT NDT
IV Formulir SQP Specific Quality Plan HT Heat Treat.
POL Kebijakan; PP; SM Sistem Mutu ADM Administrasi
Sasaran; Komitmen FIN Keuangan
LOG Logistik
BD B. Development
Nomor Prosedur 2 Digit
01 Audit Internal
02 TPP
03 Kaderisasi dan Peta Kompetensi
04 Kalibrasi Peralatan
dst (disesuaikan dengan nomor prosedur)

DOKUMEN TEKNIK
NDT & HT
Contoh NDT & HT
Metode Urutan Form Inisial Client/Specific
UT PW HT 01 Pressure Vessel GEN General
RT PHT 02 Piping NEI Nexus Engineering Indonesia
MT PAUT 03 Pipeline BEC Bechtel Oil
PT PEC 04 Structure SMI SMOE Indonesia
ET LRUT SIE Singatac Engineering
PMI PAUT
IHT PEC Catatan:
FCT LRUT Inisial Client/Specific dan Kode Proyek tidak berlaku untuk dokumen PT. CIE
UTG W P yang bersifat general (belum mengalami penyesuaian dengan spesifikasi
dari klien)

THIS PROCEDURE IS INVALID WITHOUT COVER PAGE AND SIGNATURE AND COMPANY STAMP LEFT BLANK.
© PT. CAST INSPECTION & ENGINEERING BATAM
CONFIDENTIAL DOCUMENT, ALL RIGHT RESERVED Page 24 of 24