Contractor Safety

Management System
Soehatman Ramli
Latar Belakang

 Kontraktor merupakan unsur penting

dalam perusahaan sebagai mitra yang
membantu kegiatan operasi perusahaan
 Kontraktor Konstruksi
 Kontraktor Jasa
 Kontraktor Operasi

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Latar Belakang

 Kontraktor rawan terhadap kecelakaan dalam

menjalankan kegiatannya
 Tenaga Kontraktor bersifat sementara
 Pekerja kasar dan pendidikan lebih rendah
 Tingkat disiplin dalam bekerja kurang
 Pemahaman tentang peraturan K3 perusahaan
rendah
 Terlibat langsung dalam pelaksanaan pekerjaan
sehingga lebih banyak terpapar bahaya.

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Latar Belakang
 Kecelakaan yang menimpa kontraktor tinggi.
 Kelalaian yang dilakukan kontraktor dapat
menimbulkan bahaya bagi operasi
perusahaan dan menimbulkan kecelakaan
yang mempengaruhi kinerja K3 perusahaan.
 Kegiatan Kontraktor harus dikelola dengan
baik untuk menjamin keselamatan dalam
setiap kegiatan kerja kontraktor.
 Pengelolaan Kontraktor melalui Contractor
Safety Management System (CSMS)

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CSMS

 CSMS adalah suatu sistem manajemen

untuk mengelola kontraktor yang bekerja
di lingkungan perusahaan.
 CSMS merupakan sistem komprehensif
dalam pengelolaan kontraktor sejak
tahap perencanaan sampai pelaksanaan
pekerjaan

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Pola Kontraktor

Perusahaan

Main Contractor Main Contractor Main Contractor

Sub Contractor Sub Contractor Sub Contractor

Pekerja

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 Partnership

CLIENT
Risk &
Hazards Out Put
CONTRACTORS with
involve in
Task Accident Free
SUB-CONTRACTORS

Contractor Safety Management System

Management Risk Safe Work Protection

Commitment Assessment Practices Devices

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Hubungan dengan Kontraktor

Company OHSMS CONTRACTOR OHSMS

CSMS
OHS ELEMEN OHS ELEMEN

CSMS sebagai jembatan untuk menghubungkan OHSMS Perusahaan

dengan OHSMS Kontraktor

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Manfaat CSMS
 CSMS menjembatani OHSMS Perusahaan dengan
OHSMS kontraktor – Perusahaan memberikan
persyaratan yang harus dipenuhi oleh OHSMS
Kontraktor
 Untuk itu, perusahaan harus memiliki OHSMS yang
baik, sehingga dapat memberikan kerangka dasar
bagi pengembangan OHSMS Kontraktor
 Melalui pendekatan OHSAS 18001 – CSMS adalah
bagian dari elemen 4.4.6. Operational Control
 Operational Control memiliki korelasi dengan
keseluruhan elemen dalam OHSAS 18001, tidak
berdiri sendiri

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Tujuan CSMS
 Untuk meyakinkan bahwa kontraktor yang
bekerja dilingkungan perusahaan telah
memenuhi standar dan kriteria K3 yang
ditetapkan perusahaan.
 Sebagai alat untuk menjaga dan
meningkatkan kinerja Keselamatan di
lingkungan kontraktor
 Untuk mencegah dan menghindarkan
kerugian yang timbul akibat aktivitas kerja
kontraktor

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CONTRACTOR SAFETY
MANAGEMENT SYSTEM (CSMS)
 H&SMS

Field Administration
Implementation phase
phase

Pre Job Activity CSMS Risk Assessment

Work in Progress Pre-Qualification

Final Evaluation Selection

Contract
Award

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Struktur CSMS
CSMS terdiri dari 6 langkah yang terbagi 2
tahapan sebagai berikut :

Tahap Administrasi
 Risk Assessment
 Prakualifikasi
 Seleksi
Tahap Implementasi
 Pre-Job Activity
 Pelaksanaan Pekerjaan
 Evaluasi

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Tahapan CSMS

Administratif Implementasi

Risk Assessment

Pra-0Kualifikasi

Seleksi

Pre-Job Activity

Job in progress

Evaluasi

Proses Kontrak

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CSMS Introduction

 Risk Assessment – determine appropriate level of

Company involvement
 Pre-qualification – qualify Contractors
 Selection – select Contractors
 Pre-job Planning Activities – verify that Contractors
are familiar with the facility, personnel, and relevant
work to be performed
 Work In Progress – monitor Contractors while work is
in progress
 Final Evaluation and Close-out – evaluate Contractor
safety performance

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 Purchasing Contractor H&S Team Project Mgr Data Base

Contracted Risk
Risk Assessment Assessment
work
Required?

Fill Safety Review

Invitation Verification Check
For Pre Sub Con
Pre Qualification Qualification Score Safety
bidding form Requirement Data

Select Contract
Selection winner award

Job Safety Arrange

Pre Job Activity Checklist Pre job
Meeting

Implement Regular
Safety Safety
Work in Progress Program Inspection

Review Up date
Final Evaluation Reporting Safety Sub Con
performance Data

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1. Risk Assessment
Risk Assessment

 Bertujuan untuk mengetahui tingkat

resiko suatu pekerjaan yang akan
diserahkan kepada kontraktor.
 Untuk menyesuaikan potensi bahaya
dengan kemampuan kontraktor
menjalankan pekerjaan dengan aman
 Sebagai dasar menentukan krioteria
kontraktor yang sesuai melaksanakan
pekerjaan

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Penentuan Resiko

 Sifat Pekerjaan
 Lokasi Kerja
 Potensi bahaya di tempat kerja
 Potensi/kualifikasi kontraktor
 Pekerjaan simultan
 Lamanya pekerjaan
 Pengalaman dan keahlian kontraktor

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Klasifikasi Resiko

 Resiko diukur dan diberi peringkat :

Rendah


 Medium

 Tinggi

 Klasifikasi Impak Resiko

 Personnel Safety and Health Risks

 Business Impacts

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Klasifikasi Pekerjaan

 Pekerjaan kontraktor diklasifikasikan

menurut tingkat risiko/bahaya
 Pekerjaan diklasifikasi atas :
1. Risiko Tinggi (H) - Nilai Min 80
2. Risiko Sedang (M) - Nilai Min 70
3. Risiko Rendah (L) - Nlai Min 60

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Jenis Pekerjaan dan Resiko

N0. Type of Contract Likelihood Severity Overall

Relative Risk

1. Tank Cleaning B 3 H

2. Compressor overhaul C 3 H

3. Fabrication and C 3 H
Construction
4. Cleaning Services C 1 L

5. Building Maintenance C 2 M

6. Plant TA

7.

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2. Pre Qualification
Prakualifikasi
 Untuk melakukan seleksi awal kontraktor yang
memenuhi persyaratan K3 untuk melakukan
pekerjaan.
 Mengevaluasi atas dasar daftar isian yang
diserahkan kontraktor tentang persyaratan
administratif, pengalaman dalam K3,
organisasi K3, personnel K3 yang dimiliki,
record K3 di proyek sebelumnya, Manual K3
yang dimiliki, serta referensi yang pernah
diperoleh.

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Pre-Qualification

 Objective: to perform a review of a Contractor’s

financial viability and ability to perform the work
safely, technically correct, commerciality and on time
 Method: Information concerning the Contractor’s
capabilities in HSE areas
 Key Points:
 Identify scope of work & establish contract strategy
 Identify bidders
 Perform HSE assessment
 Identify areas needing improving
 Approve Contractor & make arrangements

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PRE-QUALIFICATION PROCESS
Pekerjaan
Berdasarkan
Resiko

N
Resiko Diskualifikasi Diskualifikasi
Tinggi?

Y N N
Verifikasi
Syarat
Perlu Y Y Lapangan Y
Dokumen Lulus ? Lulus ? TENDER
PQ ? (Audit &
HSE PQ
Inspeksi)

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Sistem Penilaian
Sistem scoring berdasarkan elemen-elemen dalam questioner yang
meliputi :
1. Policy Statement
2. Emergency Response Procedures
3. Basic Safety Rules (Safety Manual)
4. Accident Reporting Procedure
5. New Employee Orientation Program
6. Safety Meeting Program
7. Safety Training Program
8. Safety Inspection Program
9. Personal Protective Equipment (PPE)
10. Equipment & Materials Management
11. Professional Safety Support
12. Industrial Hygiene
13. Environmental
14. Statistical I & I Data
15. Incident Investigation
16. Sub-Contractors

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Contoh Sistem Penilaian Kontraktor

A B C D COMMENT
A. PRIMARY FACTORS
Policy Statement 0 3 7 10
Emergency Response Procedures 0 3 7 10
Basic Safety Rules (Safety Manual) 0 3 7 10
Accident Reporting Procedure 0 3 7 10
New Employee Orientation Program 0 3 7 10
Safety Meeting Program 0 3 7 10
Safety Training Program 0 3 7 10
Safety Inspection Program 0 3 7 10
Personal Protective Equipment (PPE) 0 3 7 10
Equipment & Materials Management 0 3 7 10
Total Rating ____+ ____+ ____+ ____X 0.70 = Rating
A B C D COMMENT
B. SECONDARY FACTORS
Professional Safety Support 0 5 11 15
Industrial Hygiene 0 6 14 20
Environmental 0 6 14 20
Statistical I & I Data 0 3 7 10
Incident Investigation 0 5 11 15
Sub-Contractors 0 6 14 20
Total Rating ____+ ____+ ____+____X 0.30 = Rating

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Sistem Peringkat

Risk Phasing
Pekerjaan Pass
Kategori Grade

Tinggi 80

Sedang 70

Rendah 60

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3. Selection
Seleksi

 Menentukan kontraktor yang akan

melaksanakan pekerjaan sesuai dengan
proses penunjukan atau pelelangan yang
berlaku.
 Prakualifikasi aspek K3 sebagai salah satu
unsur menentukan pemenang.

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Selection

 Objective: to choose the Contractor that is most

likely to perform the work safely, economically,
technically correct with minimum company
supervision, and in a timely manner
 Method: Communicate information of HSE
requirement and risk associated to Contractor in the
bid documents and pre-bid meetings
 Key Points:
 Distribute proposal
 Contractor submits bid
 Review bid
 Award Contract

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4. Contract Award
Penunjukan Kontraktor

 Berdasarkan hasil evaluasi ditentukan

pemenang atau pelaksana pekerjaan
 Dokumentasi dan persyaratan kontrak
 Organisasi pelaksana
 Kick of meeting

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5. Pre Job Activities
Pre-Job Planning Activities

Company: CONTRACT AWARD

•Review HSE Plan
•Monitor pre-execution status
•Supervise, inspect, audit
HOLD KICK-OFF MEETING

Contractor:
•HSE Plan MOBILIZE TO WORK LOCATION

All:
• Commence (or PRE-EXECUTION HSE REVIEW
continue) induction &
training
• Attend progress
meeting
PROCEED TO EXECUTION

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Pre Job Activities
 Dilaksanakan setelah pemenang/pelaksana pekerjaan
ditetapkan.
 Dilaksanakan kegiatan awal sebagai persiapan
sebelum pekerjaan dijalankan meliputi antara lain :
 Pertemuan pendahuluan membahas rencana kerja.
 Menentukan strategi pelaksanaan pekerjaan
 Menentukan persyaratan perijinan yang diperlukan
 Menentukan persyaratan tenaga kerja yang diperlukan.
 Menentukan sistem pengawasan selama pekerjaan
berlangsung.
 Memberikan kesempatan kepada kontraktor untuk
mengenal dan familiar dengan lokasi dan aktivitas
yang akan dikerjakan serta kondisi setempat serta
interaksi selama pekerjaan berlangsung

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6. Work in Progress
Pelaksanaan Pekerjaan
 Program K3 diimplementasikan pada saat kegiatan
kerja berlangsung.
 Kontraktor melakukan upaya pencegahan kecelakaan
dalam setiap langkah kegiatannya sesuai dengan sifat
dan jenis bahaya yang ada
 Program K3 yang dijalankan disesuaikan dengan skala
pekerjaan, tingkat resiko dan jumlah tenaga kerja yang
dipekerjakan.
 Key Points:
 HSE performance report

 Inspection

 Incident reporting

 Emergency drills.

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7. Final Evaluation
Evaluasi
 Hasil CSMS harus dievaluasi secara berkala , khususnya setelah
suatu pekerjaan kontrak selesai.
 Hasil evaluasi digunakan untuk menilai kinerja kontraktor.
 Sebagai masukan untuk meningkatkan program CSMS dalam
perusahaan.
 Dibentuk tim evaluasi yang melibatkan semua unsur terkait dalam
perusahaan.
 Key Points:
 HSE close-out report & final evaluation
 Feedback

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Persyaratan CSMS
Lingkup CSMS Kontraktor
PERSYARATAN
OWNER

SMK3L
KONTRAKTOR

HSE MANUAL
KONTRAKTOR HSE IMPLEMEN
PLAN TASI
PROSEDUR
Elemen2
INSTRUKSI
KERJA
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43
 A B C D

17.POLICY No written A policy Safety policy Policy clearly establishes

STATEMENT Safety policy statement established responsibility and
exists but not responsibility for accountability and is
in a widely safety, but not distributed to all
distributed widely distributed. employees with periodic
document. updates.
18. EMERGENCY No written Basic Emergency Emergency procedures
RESPONSE Emergency procedures procedures written for all major scenarios,
Response. only. for major scenarios, e.g. fire/explosion, H2S
e.g. release, evacuation.
fires/explosions, Procedures documented
release of toxic or in an Emergency
flammable materials Procedures Manual
and medical which is widely
emergencies. No distributed. Frequency
requirements of conducting drills
established for drill established.
frequencies.

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 A B C D
19.BASIC SAFETY No written Safety rules Safety rules are Safety rules exist in
RULES (SAFETY Safety have been incorporated in Safety handbook form, distributed
MANUAL) manual. developed in Manual, but not in a to employees. Disciplinary
written form. format which is action procedures
distributed to established for infraction of
employees. rules.
20.ACCIDENT No written Written Written procedures Procedures require accident
REPORTING Accident procedures requiring reports on all reports to be provided to
Reporting requiring basic accidents and Operator's representative.
Procedures. reporting of incidents. Supervisor investigation
personal injuries required to determine and
only. correct root causes.
21.NEW EMPLOYEE No formal Verbal Orientation booklet Employee handbook
ORIENTATION program. instructions on provided for new provided and supervisor
PROGRAM Company employee, but no on- outlines, explains and
procedures only. the-job orientation by demonstrates new
the supervisor. employee's job. Follow- up
Language barriers are observation of the new
recognised. employee at work is
included. Employee has had
safe practices and
emergency duties
explained. Multi-lingual
program.
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 A B C D
22.SAFETY MEETING No formal Periodic safety Safety meetings In addition to "B" employees
PROGRAM program. meetings for performed on a are assigned topics to
special regularly scheduled discuss on a rotational
operations only. basis by the basis.
supervisor or safety
representative.
23.SAFETY TRAINING No safety On-site basic Safety training is given Formal safety training
PROGRAM training safety training for specialised programs have been
established. conducted operations, but no developed and are
occasionally. routine training conducted on a regular
conducted. basis. Retraining periods
are established.
No inspection Plan relies on A written program In addition to "B", periodic
program outside sources, outlining inspection inspections are conducted
24.SAFETY i.e. insurance guidelines, by top management or by
INSPECTION company responsibilities, teams of specialists.
PROGRAM inspections. No frequency and follow-
supervisory up is in effect.
inspection of
work place.

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 A B C

25. PROFESSIONAL None on staff. No Safety is Safety Safety professional on

SAFETY staff who routinely
assignment to assigned to a professional on inspects operations
SUPPORT any specific specific person staff. Not routinely monitors compliance
person. on location. involved in and communicates
operations
findings

26. INDUSTRIAL No Industrial Basic policy A policy exists A policy exists which
HYGIENE manages operations to
Hygiene policy exists but is not and recognizes minimize human health
exists. enforced. hazards but is not impacts providing a
followed up. workplace free of

recognized health

27. PERSONAL No personal Provides Provides Contractor furnishes all

PROTECTIVE safety equipment,
protective minimum equipment but training and clothing
EQUIPMENT equipment. personal lacks training and necessary for the
protective follow-up. protection of it
equipment.
personnel

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 A B C

27. PERSONAL No personal Provides Provides Contractor furnishes all

PROTECTIVE safety equipment,
protective minimum equipment but training and clothing
EQUIPMENT equipment. personal lacks training and necessary for the
protective follow-up. protection of it
equipment.
personnel

28. No A policy exists. A policy exists A policy which

ENVIRONMENT environmental which complies exceeds local
AL policy exists. with local regulations and
complies with PSC
regulations.
expectations.

29. EQUIPMENT No program Basic program Program exists A regular program

AND exists for regular exists, but not but not regularly exists for inspection,
MATERIALS inspection and applied and no applied and preventative
MANAGEMENT maintenance,
preventative record keeping. limited record
operation,
maintenance. keeping. acquisition and
certifications. Good

record keeping.
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 A B C C
Has historical data for past three years.
30. STATISTICAL No statistical and Lacks statistical data. Minimum statistical Trends are decreasing and relative
INCIDENT AND injury data exists. Trends are increasing data. Average
INJURY DATA or rate is significantly performance position in industry is hig

above the industry compared to industry

norm.
Recognizes and records actual near-
31. INCIDENT No procedures or Basic procedures Has procedures but is miss incidents. Investigates incidents to
INVESTIGATION process established to exist but there is no deficient in several root causes through established
procedures. System exists to track all
investigate incidents. follow up. areas that can be
Near-misses not corrected through close out findings
recognized. changes in existing
programs.
32. SUB- No evidence that sub- Sub-contractor’s EHS Evidence that the sub-
CONTRACTORS contractor's EHS performance is contractor's safety
performance is irregularly reviewed. performance is taken
considered. No record keeping. into account in the
selection process.
Some statistical
tracking of sub-
contractor safety
performance.
33. OTHER

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