DATACRUNCHER

OFFICE
EQUIPMENT, INC.

Kelompok 5 Maksi-PPAk
Universitas Indonesia
 Our Team

01 02 03

Bhakti N Arifianto Fadilah Azhari Fauziah

NPM 1906456490 NPM 1906456540 NPM 2006623031
Agenda

Case Overview

Case Requirements

Solutions
 Overview
Datacruncher Office Equipment, Inc. merupakan perusahaan manufaktur yang beroperasi
di Dallas, Texas sejak akhir tahun 1970-an.
Memproduksi berbagai macam mesin dan perangkat untuk kantor yang modern. Produk
yang diproduksi diantaranya mesin fotokopi, sambungan terminal, printer, key-to-tape
units, pembaca microfilm, sistem mikro computer, mesin time-stamping, dan addressing
devices.
Sistem distribusi pada area nasional yang mencakup 150 waralaba. Pun perusahaan juga
melakukan penjualan langsung ke sektor usaha besar hingga menegah.
Pertumbuhan bisnis perusahaan tergambar dengan adanya peningkatan sales $70 juta
selama tahun berjalan, setidaknya meningkat 20% dibandingkan tahun sebelumnya.
Dalam usahanya ada sekitar 500 pemasok yang menyuplai materials dan parts untuk 120
jenis produk yang diproduksi oleh Datacruncher
Tidak hanya pertumuhan sales yang diharapkan, namun perusahaan juga berupaya
meningkatkan pangsa pasar dari produk yang dihasilkan dan RoA perusahaan.
Dalam upaya peningkatan selain sales, perusahaan melakukan upaya untuk lebih
menekan penjualan yang lebih agresif, pengembangan produk baru (NPD),
pengiriman lebih tepat waktu dan cepat, meminimalisr cost produksi dan cost
persediaan, dan penghematan dalam pengunaan kas.

Kelompok 5
 Financial Status
Laporan laba rugi pada 2 tahun terakhir (2000 dan 1999)
menggambarkan pertumbuhan net income yang tidak sebanding
dengan peningkatan sales. Sales meningkat, namun net income
malah mengalami penurunan. Ini mengindikasikan 2 hal: ada
peningtan cost dari produksi, persediaan, dan lainnya, dan bisa
disebakan dengan menurunkan harga jual produk untuk menyaingi
produk competitor.
Laporan posisi keuangan menggambarkan adanya kemungkinan
tanda yang merugikan, seperti penurunan jumlah kas dan setara kas

Kelompok 5
 Procedures

Ada 4 aktivitas pada level operasional diantaranya

1. Revenue Cycle:
2. Production Cycle
3. Expenditure Cycle
4. Inventory management

Kelompok 5
 Problems
Masalah yang berhubungan dengan siklus bisnis yang ada
Kelemahan struktur organisasi dan perencanaan keuangan
Fokus dari founder pada penjualan dan engineering, sementara untuk area akunting,
keuangan, produksi, dan persediaan tidak begitu mejadi focus. Masalah pun muncul
sebagian besar dari adanya peningkatan sales.
Biaya bunga yang relative tinggi pada cost produksi dan distribusi
Backorder yang cukup banyak , padahal jumlah persediaan meningkat
Pengiriman ke pelanggan yang terlewatkan, padahal pengiriman diperbolehkan
dalam jangka waktu 2 minggu atau lebih
Proses Backlog pada departemen accounting yang menimbulkan berbagai efek
seperti secara berkala diskon pembelian yang hilang dan kesalahan data transaksi
Tingginya persentase produk tidak lulus QC
Prosedur kerja produksi yang tidak beraturan, sehingga tarif produksi meningkat yang
tergambarkan karna adanyawaktu idle dan adanya kerja lembur
Kontrol terhadap budget yang di luar cost standar tidak dirincikan atau direvisi sesuai
dengan realisasi sesungguhnya

Kelompok 5
 Initiation of Systems Development

Telaah para founder, bahwa masalah yang muncul secara

agregat karena AIS yang tidak memadai, padahal dalam
sistem organisasi perusahaan sudah ada posisi Direktur
Sistem Informasi dan timnya yang seharusnya dapat
menyelaraskan AIS terbaru dengan keadaan yang
sekarang agak tidak terkoordinasi dan tertinggal.
Fouders membentuk Steering committee untuk
mengembangkan perencanaan sistem strategis untuk
menangani permasalahan penurunan net income

Kelompok 5
Agenda

Case Overview

Case Requirements

Solutions
 Case Requirements

Based on the description of Datacruncher’s Revenue Cycle,

ExpenditureCycle and Production Cycle in the case, you are
required to:

01 Identify internal controls

Identify internal controls that have been in place and explain the
purpose of those controls

02 Identify weaknesses
Identify weaknesses in the current procedure and give
recommendation for improvements

03 Give Recommendation
As part of your recommendation in point 2, give recommendation
to change the process business and/or internal control so that the
company can fully benefited implementation technology for
particular cycle in this company
Kelompok 5
Agenda

Case Overview

Case Requirements

Solutions
 Internal controls that have been in place

Aktivitas Ancaman Pengendalian yang sudah ada

• Order dilakukan pada region tertentu
• Penginputan sales order dilakukan pada register
tertentu dan di-printout rangkap 4, asli untuk
customer, sisanya untuk departemen setelahnya
Pesanan yang tidak lengkap/akurat
• Admin mereviu kelengkapan administrasi dan
dilakukan penomoran tertentu untuk order yang
Entry Pesanan diterima pada departemen sales order
Penjualan
Baru sebatas list ketersediaan pada print-out status
produk di computer perusahaan. Ada atau tidaknya
persediaan didentukan dengan pengecekan pada
Kehabisan Stok atau kelebihan
warehouse yang berada di region customer,
persediaan
kemudian berlanjut ke gudang utama di Dallas, jika
  stok tidak memenuhi, admin inventory control
menyiapkan back order yang kemudian dieruskan ke
departemen produksi
 Internal controls that have been in place (cont)

Aktivitas Ancaman Pengendalian yang sudah ada

Pengecekan Credit Limits; Datacruncher sudah
melakukan pengecekan kelayakan kredit pada
Entry Pesanan departemen kredit setelah sales order diterima
Uncollectible Account sebelum dilanjutkan ke departemen Inventory
Penjualan
Management dan departemen Billing

Mengangkut barang yang salah atau Pengiriman order dilakukan dari warehouse yang
kuantitas yang salah terdekat dimana customer berada dan berdasarkan
ketersediaan produk di warehouse
Pengiriman
Kesalahan pengiriman Ada shipping report dan tanda terima barang (bill of
lading)
 Internal controls that have been in place (cont)

Aktivitas Ancaman Pengendalian yang sudah ada

• Pengecekan salinan sales order oleh billing clerk
berdsarkan shipping report yang kemudian diverifikasi
kecocokan kode produk dan jumlah, informasi tanggal
Penagihan Kegagalan untuk menagih
kirim dan harga
• Ada pemisahan tugas pada pengiriman dan departemen
billing
Penerimaan Kas Pencurian Kas • Pemisahan tanggungjawab yang meng-handle
penerimaan pembayaran customer. Pada Datacruncher,
semua bukti penerimaan kas diterima di mail room di HO
yang dibuka dan menggunakan form khusus
• Kasir yang melakukan deposit harian atas cek customer
yang dicairkan ke Bank di keesokan paginya.
• Salinan list penerimaan dari customer diteruskan ke
departemen kredit untuk dicocokan kode, list nama
terdaftar dan alamat
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a unique zing and appeal to your
Presentations. Easy to change colors, photos
and Text.
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You can simply impress your audience and add a unique zing and appeal
to your Presentations. Easy to change colors, photos and Text.

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You can simply impress your audience and add a unique zing and appeal
to your Presentations. Easy to change colors, photos and Text.

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to your Presentations. Easy to change colors, photos and Text.

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 Your Text Here
Get a modern PowerPoint Presentation
that is beautifully designed.
You can simply impress your audience and add a
unique zing and appeal to your Presentations. I
hope and I believe that this Template will your
Time, Money and Reputation. You can simply
impress your audience and add a unique zing and
appeal to your Presentations. You can simply Example Text : Get
impress your audience and add a unique zing and a modern
appeal to your Presentations. You can simply PowerPoint
Presentation that
impress your audience and add a unique zing and
is beautifully
appeal to your Presentations. I hope and I believe designed. I hope
that this Template will your Time, Money and and I believe that
Reputation. You can simply impress your audience this Template will
and add a unique zing and appeal to your your Time. You
Presentations. You can simply impress your can simply
audience and add a unique zing and appeal to your impress your
Presentations. audience and add

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a unique zing and
You can simply impress your audience and add a appeal to your
unique zing and appeal to your Presentations. Presentations.
Get a modern PowerPoint Presentation that is
beautifully designed.

Infographic
ALLPPT Layout Your Text Here
Clean Text Slide for Get a modern PowerPoint
Presentation that is beautifully
your Presentation designed.
You can simply impress your audience and
add a unique zing and appeal to your
Presentations. I hope and I believe that this
Template will your Time, Money and
Reputation. Get a modern PowerPoint
Presentation that is beautifully designed. Easy
to change colors, photos and Text. I hope and
I believe that this Template will your Time,
Money and Reputation.
You can simply impress your audience and
add a unique zing and appeal to your
Presentations. Get a modern PowerPoint
Presentation that is beautifully designed.
Get a modern PowerPoint Presentation that
is beautifully designed.
Column Infographic
Your Text Here
Get a modern PowerPoint
Presentation that is beautifully
designed.
You can simply impress your audience and
add a unique zing and appeal to your
Presentations. I hope and I believe that this
Template will your Time, Money and
Reputation. Get a modern PowerPoint
Presentation that is beautifully designed. Easy
to change colors, photos and Text. I hope and
I believe that this Template will your Time,
Money and Reputation.
You can simply impress your audience and
add a unique zing and appeal to your
Presentations. Get a modern PowerPoint
Presentation that is beautifully designed.
Get a modern PowerPoint Presentation that
is beautifully designed.
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You can Resize without

losing quality
You can Change Fill
Color &
Line Color

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 Fully Editable Icon Sets: B

You can Resize without

losing quality
You can Change Fill
Color &
Line Color

FREE
PPT
TEMPLATES
www.allppt.com
 Fully Editable Icon Sets: C

You can Resize without

losing quality
You can Change Fill
Color &
Line Color

FREE
PPT
TEMPLATES
www.allppt.com